7 Common Mistakes to Avoid During NDEB Document Verification

The National Dental Examining Board of Canada (NDEB) document verification process is a crucial step for internationally trained dentists seeking certification in Canada. Ensuring your documents are correctly submitted can save time, avoid delays, and prevent unnecessary stress. Here are seven common mistakes applicants make during NDEB document verification and how to avoid them.

Why Do You Need HNGU Transcripts?

Transcripts are official academic records required for:

• University admissions (domestic and international)
• Employment verification
• Immigration and visa applications
• Credential assessments for professional licensing

Solution:

Double-check the NDEB requirements and create a checklist before submitting your application.

Step-by-Step Guide to Obtaining HNGU Transcripts2. Providing Uncertified Copies

NDEB requires certified or notarized copies of your academic documents. Submitting uncertified copies will result in rejection.

Solution:

Have your documents certified by an authorized official, such as a notary public or issuing institution, before submission.Step 1: Gather Required Documents

Before applying for transcripts, ensure you have the following:

• Copies of all semester mark sheets
• Degree certificate copy
• Government-issued identification (Aadhaar card, passport, etc.)
• Completed transcript request form (available on the university’s website or examination branch)
• Authorization letter (if applying through someone else)

3. Ignoring the Document Format Requirements

NDEB has strict format requirements for document submission, including acceptable file types, resolution, and paper sizeStep 2: Fill Out the Transcript Application Form

• Download the transcript request form from the official HNGU website or collect it from the university’s registrar office.
• Provide accurate details such as name, enrollment number, course details, and year of completion.

Solution:

Carefully review the guidelines on the NDEB website and ensure your documents meet the required specificationsStep 3: Pay the Required Fees

• HNGU charges a fee for transcript issuance and verification.
• Payment can be made via demand draft, online banking, or at the university’s fee counter.
• Check the latest fee structure on the university’s official website before proceeding.

4. Missing Translation Requirements

If your documents are not in English or French, they must be translated by an official translator. Submitting unverified or personal translations can lead to delays Step 4: Submit the Application

• Submit the completed application form along with necessary documents and proof of payment to the university’s examination or transcript section.
• If applying by mail, include a self-addressed envelope and necessary postal charges.

Solution:

Use a certified translator and submit both the original document and the official translationStep 5: Verification and Processing

• The university verifies the submitted documents against its records.
• Processing time varies, usually taking 15-30 days. Expedited processing may be available for an additional fee.

5. Late Submission of Documents

Delays in document submission can lead to postponed evaluations, affecting your certification timelineStep 6: Receiving Your Transcripts

• Once processed, transcripts can be collected in person or received via courier.
• If international mailing is required, ensure that necessary postage fees are paid in advance.

Solution:

Start the process early and submit documents well before deadlines to accommodate processing times.

6. Not Keeping Copies of Submitted Documents

Losing track of what you’ve submitted can be problematic if verification issues arise.

Solution:

Keep digital and physical copies of all documents and receipts for reference.

7. Providing Incorrect or Mismatched Information

Inconsistencies in names, dates, or credentials can lead to verification issues or rejection.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
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• Attestations
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• ECA (Educational Credentials Assessment)

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FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.