A Guide to Convocation Certificate Service at Uttar Pradesh Technical University (UPTU/AKTU)

Graduating from university is a significant milestone, but the journey doesn’t end until you receive your convocation certificate. This certificate is a formal recognition of your academic accomplishments and is essential for various professional and academic endeavors. If you are an alumnus of Uttar Pradesh Technical University (UPTU), now known as Dr. A.P.J. Abdul Kalam Technical University (AKTU), you might be wondering how to obtain your convocation certificate. This blog provides a comprehensive guide on the convocation certificate service at UPTU/AKTU.

What is a Convocation Certificate?

A convocation certificate is an official document issued by a university that certifies the successful completion of a degree. It is often referred to as a degree certificate and is awarded during the university’s convocation ceremony. The certificate includes:

• Your name as recorded in the university
• Your course and degree (e.g., B.Tech, MBA, etc.)
• The year of graduation
• The signature of the university’s authorities

This document is crucial for future academic pursuits, job applications, and sometimes even for applying for visas, as it serves as an official proof of your qualification.

Importance of the Convocation Certificate

While your marksheets reflect your academic performance, the convocation certificate is the final, formal declaration of your graduation. It is often required in the following situations:

• Job applications where employers need to verify your educational credentials.
• Higher education applications both in India and abroad, where universities require a certified degree certificate.
• Visa and immigration processes for countries that demand proof of educational qualifications.
• Professional registrations such as for engineers, architects, or other certified professionals.

How to Apply for a Convocation Certificate from UPTU/AKTU

If you couldn’t attend the convocation ceremony or are looking to request your certificate at a later date, UPTU/AKTU has made the process of obtaining a convocation certificate relatively simple. Here’s how you can apply for one:

1. Online Application Process
   The university offers an online portal for requesting convocation certificates. You need to visit the official website of AKTU and follow these steps:
   • Go to the Student Services section, often listed under “Examination” or “Degree Services.”
   • Click on the Convocation/Certificate Request option.
   • Register on the portal or log in if you already have an account.
   • Fill in the required details such as your name, roll number, course, year of graduation, and other relevant information.
   • Upload necessary documents like your marksheets, ID proof, and other supporting documents as required.
2. Payment of Fees
   There is a nominal fee for the convocation certificate service. The exact amount may vary depending on the type of delivery (domestic or international) or if you’re requesting multiple copies. Fees can be paid online through net banking, debit/credit cards, or other payment gateways.
3. Document Submission
   Ensure that you have the following documents scanned and ready to upload when applying:
   • A clear copy of your final semester marksheet.
   • A scanned copy of your identity proof (such as Aadhaar card or passport).
   • Any additional documents requested during the application process.
4. Processing Time
   Once you submit the application and payment, the university will begin processing your request. Typically, it can take 15-30 working days to issue the convocation certificate. However, during peak periods (such as after convocation ceremonies), the processing time might be longer.
5. Collection or Delivery
   Upon completion of the process, you will be notified via email or through the online portal. You can either collect the certificate in person from the university or request it to be delivered to your address. If you need international delivery, additional charges may apply.

Things to Keep in Mind

• Correct Information: Ensure that all the details you provide, such as your name, roll number, and course details, match the information registered with the university. Any discrepancies can lead to delays in issuing the certificate.
• Application Deadlines: If you are applying for higher education or jobs, apply for your convocation certificate well in advance to avoid delays in meeting deadlines.
• Keep Documents Ready: Having your documents scanned and ready before starting the application will speed up the process and reduce the chances of errors.

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