How to Obtain a Convocation Certificate from Visvesvaraya Technological University (VTU)

A Convocation Certificate, also known as the Degree Certificate, is a crucial document issued by Visvesvaraya Technological University (VTU) to students upon successfully completing their course. It serves as the official proof of graduation and is often required for higher studies, job applications, and immigration processes. This blog provides a detailed guide to obtaining your Convocation Certificate from VTU.

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What is a Convocation Certificate?

A Convocation Certificate is an official document issued during the university’s annual convocation ceremony. It verifies that the student has successfully completed their degree program, including all academic requirements, and has been conferred the respective degree.

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Why Do You Need a Convocation Certificate?

A Convocation Certificate is essential for:

• Higher Studies: Universities abroad and in India require this as proof of degree completion.
• Job Applications: Employers often request the degree certificate as part of their hiring process.
• Immigration and PR Applications: It is mandatory for credential evaluation processes like WES, ICES, or IQAS.

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How to Apply for a Convocation Certificate from VTU

VTU has a straightforward process for students and alumni to obtain their Convocation Certificates. Here’s how:

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1. Determine Your Eligibility

You can apply for a Convocation Certificate if:

• You have completed all semesters and passed all subjects of your degree program.
• Your results have been declared, and you have obtained your final semester marksheets.

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2. Prepare Required Documents

• Photocopy of all semester-wise marksheets.
• Provisional Degree Certificate (if you have received it earlier).
• Government-issued photo ID proof (e.g., Aadhaar, Passport, or PAN).
• Application form for the Convocation Certificate (available on the VTU website).
• Payment proof (if applicable).

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3. Apply Online (Preferred Method)

VTU offers an online portal for applying for Convocation Certificates:

1. Visit the VTU Convocation Portal.
2. Register using your credentials, including your USN (University Seat Number).
3. Fill out the application form with personal details, course details, and contact information.
4. Upload the required documents in PDF format.
5. Pay the prescribed fees online.

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4. Offline Application Process

Alternatively, you can apply offline by:

1. Downloading the Convocation Certificate application form from the VTU website.
2. Filling out the form and attaching the required documents.
3. Paying the fees via Demand Draft (DD) in favor of The Finance Officer, VTU, Belagavi.
4. Submitting the form and DD in person or via post to:
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   The Registrar (Evaluation),
Visvesvaraya Technological University,
Jnana Sangama,
Belagavi - 590018, Karnataka, India.


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5. Fees for Convocation Certificates

• Within the First Year of Graduation: ₹600.
• After One Year of Graduation: ₹1,200.
• Late fees may apply for delayed applications. Check VTU’s website for the latest fee structure.

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6. Collecting the Certificate

• During the annual convocation ceremony: If you’ve applied before the event, you can collect it in person during the ceremony.
• By post: If unable to attend, VTU will dispatch the certificate to the address provided in your application.

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Processing Time

• The processing time for online applications is typically 15-20 business days.
• For offline applications, it may take longer depending on courier and administrative delays.

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