Losing an important academic document like a marks card can be stressful, especially when you need it for job applications, higher education, visa processing, or academic verification. Fortunately, if you’re a current or former student of Patil University Navi Mumbai, you can apply for a duplicate marks card by following the university’s official procedure.
This detailed blog will walk you through everything you need to know — from understanding what a duplicate marks card is, eligibility, documents required, step-by-step application process, timelines, important tips, and precautions to take to avoid delays.
📘 What is a Duplicate Marks Card?
A Duplicate Marks Card is a reissued copy of your original mark sheet that records your academic performance for a given semester or year. It is issued by the university when the original document is:
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Lost
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Stolen
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Damaged
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Misplaced
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Destroyed due to natural calamities or accidents
The duplicate carries the same information and official authentication as the original, but it will be marked as “Duplicate” and include the date of reissuance.
🧾 Why Might You Need a Duplicate Marks Card?
You may need a duplicate marks card from Patil University Navi Mumbai for several reasons:
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To submit at a new job or for a background check
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To apply for higher education (domestic or international)
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For academic verification by organizations such as WES, IQAS, UK ENIC, CES, etc.
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For attestation by HRD, MEA, or embassy
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For immigration or visa processing
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As part of legal or public service exam documentation
Without it, your education credentials may remain unverified, potentially impacting your professional or academic goals.
✅ Who is Eligible to Apply?
Anyone who was enrolled in and successfully completed one or more semesters at Patil University Navi Mumbai can apply for a duplicate marks card if they meet the following conditions:
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You are a current or former student of the university
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You have lost or damaged your original mark sheet(s)
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You can provide proof of loss, such as an FIR or affidavit
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You can present identification documents to verify your identity
Even if you’ve graduated years ago, you’re still eligible to apply for a duplicate.
📑 Documents Required
Here is a checklist of documents typically required to apply for a duplicate marks card:
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Formal Application Letter addressed to the Controller of Examinations/Registrar
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Photocopy of Lost/Damaged Mark Sheet (if available)
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Affidavit on Stamp Paper (usually ₹100) stating the loss of the marks card
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Copy of FIR (First Information Report) lodged with local police (recommended)
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Government-Issued Photo ID (Aadhaar, Passport, PAN card, etc.)
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Enrollment Number / Roll Number
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Proof of Course Completion (final semester marks or provisional certificate)
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Fee Payment Receipt
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Passport Size Photograph
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Authorization Letter (if someone else is applying on your behalf)
Make sure all documents are clear, legible, and attested, if required.
🛠️ Step-by-Step Procedure to Get a Duplicate Marks Card
Step 1: Draft a Formal Application
Write a formal request letter addressed to:
The Controller of Examinations / Registrar
Patil University, Navi Mumbai
Include the following details:
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Full name (as per university records)
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Course name and specialization
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Year of admission and graduation
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Roll number / Enrollment number
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Reason for requesting the duplicate
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Contact details (phone, email, and postal address)
Step 2: Prepare Supporting Documents
Gather and attach all required documents listed above. The most important are:
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Affidavit on ₹100 stamp paper stating the circumstances of loss
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FIR copy lodged at your local police station (optional but recommended)
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Photocopy of any academic document from the university (if available)
Place the application and documents in a single file or envelope.
Step 3: Pay the Duplicate Certificate Fee
The university charges a fee for issuing a duplicate marks card. You can typically pay through:
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Online portal (if available)
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Bank demand draft or challan
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Cash deposit at the university Accounts Section
Fees may vary depending on:
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Number of semesters/years requested
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Speed of processing (normal vs urgent)
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Domestic vs international dispatch
Attach a copy of the fee payment receipt to your application.
Step 4: Submit the Application
You can submit your application by:
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In-person visit to the Examination Cell or Registrar’s Office
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Registered post or courier (especially for students residing outside Navi Mumbai or abroad)
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Authorized representative, if you are unable to visit (include ID proof and authority letter)
Always request an acknowledgment or tracking number for your application.
Step 5: University Verification and Issuance
Once submitted, the university will:
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Verify your identity and enrollment records
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Check for any outstanding academic dues or issues
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Process the request through the examination section
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Print and sign a new marks card labeled as “DUPLICATE”
The duplicate will carry the same authenticity as the original.
Processing Time: Typically 10 to 20 working days, depending on the volume of applications and internal verification procedures.
Step 6: Collecting or Receiving the Duplicate
Once the duplicate marks card is ready, it can be:
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Collected in person by showing your ID proof
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Dispatched by registered post or courier, if requested with a self-addressed envelope
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Authorized for collection by a third party with written consent
Double-check the details on the card before accepting it — name, subject codes, marks, semester, and course should be accurate.
🔁 Reapplication or Additional Copies
If you lose the duplicate again or need more copies, you must reapply using the same process. Some universities allow multiple copies to be issued in one application if clearly requested.
🌍 Using the Duplicate Marks Card for International Purposes
A duplicate marks card can be used for:
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WES and credential evaluations
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University admissions
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Government documentation
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Immigration and work visas
However, you may need to:
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Get the marks card attested by the university
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Place it in a sealed and stamped envelope
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Send it directly from the university to the third-party institution
Always follow the specific guidelines of the receiving authority.
❗ Common Mistakes to Avoid
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Not including an affidavit or FIR (may lead to rejection)
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Submitting incomplete or unsigned application forms
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Providing incorrect or outdated personal details
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Not keeping a copy of the application and receipt
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Delaying follow-ups if your application is urgent
🧠 Tips for a Smooth and Fast Application
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Start the application process immediately after discovering the loss.
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Use clear and professional language in your application.
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Opt for trackable courier services if submitting remotely.
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Scan all documents and keep digital copies for your records.
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If you have job or university deadlines, mention them in your application to request expedited processing.
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