The world is more interconnected than ever, and students and professionals from India are increasingly seeking academic and career opportunities overseas. Whether you are applying for a university program abroad, submitting documents to credential evaluation agencies, or going through immigration processes, your academic transcript is one of the most critical documents you’ll need.
For those who have graduated from the University of Madras, this guide walks you through the entire process of obtaining transcripts — step by step. With a little planning and understanding, getting your transcripts doesn’t have to be stressful or time-consuming.
What Is a Transcript and Why Do You Need One?
A transcript is an official academic record issued by the university that outlines your performance throughout a degree program. It usually includes:
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Semester-wise/year-wise list of subjects
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Marks or grades obtained in each subject
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Course duration and medium of instruction
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University seals and the signature of the Registrar or Controller of Examinations
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Final degree classification (First Class, Second Class, etc.)
Transcripts are required by:
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International universities for admission and credit transfers
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Credential evaluation bodies such as WES, IQAS, CES, ECE, ICAS
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Immigration authorities for skilled migration and PR applications
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Employers for international job applications
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Licensing boards in countries like Canada, USA, Australia, and New Zealand
It is mandatory in most cases that transcripts be sent directly from the university to the recipient in a sealed envelope, with the official university seal and signature intact.
About University of Madras
Founded in 1857, the University of Madras is one of India’s oldest and most esteemed universities. Located in Chennai, Tamil Nadu, it has a rich academic history and a long-standing global reputation. The university offers undergraduate, postgraduate, diploma, and doctoral programs across disciplines including science, arts, commerce, humanities, law, and social sciences.
With hundreds of affiliated colleges and a vast alumni base spread across the world, the university plays a vital role in shaping academic careers in India and abroad.
Who Needs Transcripts from University of Madras?
You will likely need to apply for official transcripts from the University of Madras if you are:
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Planning to pursue higher education overseas
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Submitting credentials to WES, IQAS, CES, ICAS, or ECE
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Applying for immigration (especially to Canada, Australia, USA, or UK)
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Going through a foreign licensing process for professions like nursing, engineering, teaching, or medicine
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Seeking verification or evaluation for employment abroad
Documents Required for Transcript Application
Before beginning the process, make sure you have the following documents in hand:
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All semester-wise/year-wise mark sheets (photocopies)
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Degree certificate (provisional or final)
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Consolidated mark statement, if available
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A valid government-issued ID (Passport, Aadhaar card, Driving License)
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Transcript application form
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Passport-size photographs (if specified by the university)
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Authorization letter (if someone is applying on your behalf)
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Payment receipt or DD for the transcript fee
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WES or other credential evaluation agency reference number and address (if applicable)
All copies should be clear and legible. It is advisable to self-attest the documents unless otherwise directed.
Step-by-Step Guide to Get Transcripts from University of Madras
Step 1: Organize Your Academic Records
Collect and organize your semester-wise mark sheets for all years of study, along with your consolidated mark sheet and degree certificate. Ensure that you have no missing documents, including any supplementary or revaluation mark sheets if applicable.
If any of your documents are missing or damaged, request duplicate copies from the university before applying for transcripts.
Step 2: Download and Fill the Transcript Application Form
The university provides a transcript request form, which you need to fill with the following details:
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Full name (as registered with the university)
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Course name, specialization, and year of passing
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Register or roll number
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College name and code
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Number of transcript copies needed
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Purpose of request (WES, further education, immigration, etc.)
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Full mailing address of the recipient (if opting for direct dispatch)
Take care to fill out every field accurately. Any discrepancy in your details may lead to rejection or delay.
Step 3: Pay the Transcript Fees
Transcript processing from the University of Madras is subject to applicable fees. Charges vary depending on:
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The number of copies you request
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The mode of delivery (in-person, domestic courier, or international dispatch)
You can pay the fee via:
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Demand Draft (DD) in favor of “The Registrar, University of Madras”
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Online payment through the university’s fee payment portal (if available)
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Cash payment at designated counters (if applying in person)
Always retain the payment receipt or a photocopy of the demand draft to attach with your application.
Step 4: Prepare the Application Packet
Once all documents are ready, assemble them in the following order:
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Duly filled application form
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Copies of all mark sheets
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Copy of the degree certificate
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Copy of valid ID proof
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Payment receipt or DD
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WES reference number and recipient address (if applicable)
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Authorization letter and ID of the representative (if applying through a third party)
Use a neat, labeled envelope and make sure that all documents are arranged systematically.
Step 5: Submit the Application to the University
There are a few ways to submit your application:
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Direct submission at the university’s Transcript Section in Chepauk, Chennai
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Through a representative with proper authorization
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By post or courier to the Controller of Examinations
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Via a professional transcript facilitation service, which can handle the entire process on your behalf
Once submitted, get an acknowledgment or receipt number for tracking purposes.
Step 6: Processing and Verification
After submission, the university begins verifying your academic credentials and documents. This includes:
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Validating the authenticity of mark sheets and degree certificates
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Cross-checking your application details with their records
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Preparing transcripts on the university’s official letterhead
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Getting them signed and sealed by the Registrar or authorized officer
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Enclosing the transcripts in sealed, stamped envelopes
Transcript processing usually takes 15 to 30 working days, depending on the volume of applications and university workload.
Step 7: Transcript Dispatch or Collection
You can choose how you want to receive your transcripts:
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Collect them in person from the university’s transcript counter
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Receive them by domestic/international courier
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Request the university to dispatch them directly to WES or another credential evaluation agency
If you’re sending the transcripts directly to WES or a university abroad:
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Clearly mention the WES reference number or institution application ID
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Double-check the full postal address of the recipient
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Ensure that the envelope remains sealed and untampered
Open transcripts will likely be rejected by most credential evaluation agencies.
Specific Instructions for WES and Other Credential Agencies
For transcripts to be accepted by WES or similar services:
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Attach the WES Academic Records Request Form, if applicable
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Include the WES reference number on all documents and envelopes
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Choose direct dispatch from University of Madras to WES office
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Make sure the university seals and signs across the envelope flap
Failing to meet any of these conditions can result in rejection or return of your documents.
Common Challenges and Solutions
Missing or Incomplete Documents
Apply for duplicate mark sheets or certificates from the university before initiating the transcript process.
Name Mismatches
If your name differs across academic documents and your passport, submit a notarized affidavit or name change certificate.
Delayed Processing
Apply early—preferably 6 to 8 weeks in advance of any deadline. Follow up periodically if there are delays.
Wrong Dispatch Address
Verify international mailing addresses thoroughly, especially when dealing with institutions abroad. Include postal codes and apartment/unit numbers correctly.
Why Use a Professional Transcript Service?
If you’re unable to visit the university in person—especially if you’re based outside Tamil Nadu, elsewhere in India, or living abroad—using a transcript service provider can be extremely helpful. Benefits include:
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Assistance with document collection and verification
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Filling application forms accurately
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Handling university payments and submission
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Following up on status
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Arranging international dispatch or direct delivery to WES or other institutions
Such services are invaluable for NRIs, working professionals, or individuals with time constraints.
Final Thoughts
Securing your transcripts from the University of Madras is a critical step in your journey toward international education, immigration, or career advancement. With the right documentation, planning, and awareness of the procedure, the entire process can be completed smoothly and without stress.
Start early, stay organized, and consider professional support if needed. Remember, your academic transcript is more than just paper—it’s a passport to new possibilities.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
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