How to Get Transcripts from the University of Rajasthan: A Step-by-Step Guide for Students, Graduates, and Global Applicants

In an increasingly global world, having your academic records in order is not just a formality—it’s essential. Whether you are applying for postgraduate studies abroad, planning immigration to countries like Canada or Australia, or undergoing credential evaluation through WES or similar agencies, one document you’ll undoubtedly need is your academic transcript.

If you’re a graduate of the University of Rajasthan, obtaining your transcript may seem complex at first—but with the right guidance, the process becomes much easier. This comprehensive guide will walk you through every step of how to obtain your official transcripts from the University of Rajasthan and ensure they meet the requirements of foreign institutions and credentialing bodies.

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What Is a Transcript?

A transcript is a detailed record of your academic performance, listing:

• The subjects studied

• Marks or grades obtained

• The duration of your academic program

• The year of passing

• University roll number

• Division or class

• Medium of instruction (if applicable)

• Attestation, seal, and signature of university officials

This document is typically printed on official university stationery and issued in a sealed envelope, making it acceptable to credential evaluation agencies and foreign universities.

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Why Are Transcripts Necessary?

Transcripts are required for a variety of purposes, including:

• Admission to foreign universities

• Credential evaluation by WES, CES, IQAS, ICAS, ECE, etc.

• Immigration processes such as Canada PR (Express Entry)

• Professional licensing and registration

• Job applications abroad

• Visa documentation and employment verification

Foreign universities and credentialing bodies typically require that transcripts be sent directly from the issuing university, sealed and signed, to ensure their authenticity.

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About the University of Rajasthan

Established in 1947, the University of Rajasthan, based in Jaipur, is one of the oldest and most prestigious universities in India. It offers a wide range of undergraduate, postgraduate, and doctoral programs in arts, science, commerce, law, and more. The university has numerous affiliated colleges across the state and boasts a strong alumni network across the globe.

If you earned your degree from this institution, you’ll need to approach the Examination or Transcript Section at the University of Rajasthan to obtain your official academic transcripts.

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Who Should Apply for Transcripts?

You need to apply for transcripts from the University of Rajasthan if you are:

• Applying to international universities for higher education

• Undergoing credential evaluations (WES, CES, IQAS, ICAS)

• Preparing for immigration documentation or visa applications

• Looking for employment abroad where academic records are required

• Submitting proof of education for licensing and professional bodies abroad

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Documents Required to Obtain Transcripts

Before starting your application, ensure you have the following documents ready:

1. Photocopies of all mark sheets (semester-wise or year-wise)

2. Degree certificate (provisional or final)

3. University enrollment or roll number

4. Government-issued ID proof (Aadhaar, passport, or voter ID)

5. Passport-size photographs (if required)

6. Completed transcript application form

7. WES or credential agency reference number and address (if applicable)

8. Payment receipt or demand draft

9. Authorization letter (if someone is applying on your behalf)

10. Covering letter or forwarding letter (mentioning the number of copies and purpose)

All documents must be clear and legible. If you’re submitting scanned copies, ensure they’re high-resolution PDFs or JPEGs.

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Step-by-Step Process to Apply for Transcripts from the University of Rajasthan

Step 1: Collect All Relevant Academic Documents

Ensure that you gather the following:

• Year-wise mark sheets (all semesters)

• Consolidated mark sheet (if available)

• Final degree certificate

• A government-issued photo ID

Cross-check that your name, enrollment number, and program details match across all documents.

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Step 2: Obtain and Fill Out the Transcript Application Form

Visit the University of Rajasthan Examination Section or their official transcript department to collect the Transcript Application Form. Some third-party services may also provide digital versions of the form for convenience.

You will need to enter:

• Your full name (as per academic records)

• Course name and subject

• Year of admission and graduation

• University roll number or registration ID

• Number of transcript copies needed

• Recipient’s address and WES/agency reference number (if applicable)

• Mode of delivery: self-collection, courier, or direct dispatch

Fill the form carefully and ensure that the information matches your documents exactly.

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Step 3: Make the Payment

Transcript processing involves a nominal application fee per copy. This fee may vary depending on:

• Number of copies requested

• Domestic or international courier dispatch

• Processing urgency (normal or expedited)

The fee can usually be paid via:

• Demand Draft (DD) drawn in favor of “Registrar, University of Rajasthan” payable at Jaipur

• Cash payment at the university counter (if allowed)

• Online payment gateway (if made available by the university)

Retain a copy of the receipt or DD for submission with the application.

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Step 4: Submit the Transcript Application

Once you’ve completed the form and prepared all documents:

• Submit your application at the Transcript Cell or Examination Section

• If applying through a representative, provide an authorization letter with identity proofs

• If sending by post or courier, package all documents carefully and send it to:

Make sure to include your WES Reference Number and proper recipient address if the transcript needs to be directly dispatched.

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Step 5: Verification and Processing

Once your application is received:

• The university will verify your records against their archives

• Prepare transcripts on official stationery with the university seal

• Get the documents signed by the authorized officer (usually the Controller of Examinations)

• Seal them in tamper-proof envelopes with an official stamp

The processing time typically takes 2 to 4 weeks, but it may be extended during peak seasons or holidays.

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Step 6: Dispatch and Delivery of Transcripts

You have the following options for receiving your transcripts:

1. Self-collection from the university office

2. Courier delivery to your personal address (in India or abroad)

3. Direct dispatch to a credential evaluation agency like WES, CES, IQAS, or a foreign university

If the transcript is being sent to WES:

• Provide your WES reference number on the envelope

• Include the WES Academic Records Request Form (if required)

• Confirm that the envelope is sealed and signed properly

• Do not open the sealed envelope if you’re forwarding it manually

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Special Instructions for WES and Credential Evaluation Agencies

If you are submitting transcripts to WES (World Education Services), ensure that:

• You request direct dispatch from the university

• The envelope is sealed, signed, and stamped across the flap

• Your WES reference number is clearly mentioned on the application and the envelope

• You use the correct WES mailing address (double-check on WES official website)

Other credential agencies like CES, IQAS, ICAS, and ECE have similar policies. Make sure to follow the specific format and requirements outlined on their websites.

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Common Mistakes to Avoid

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Using a Transcript Assistance Service

For those who are:

• Residing outside Jaipur

• Working professionals with limited time

• NRIs or foreign-based alumni

• Facing urgent deadlines

…using a trusted transcript facilitator or service provider can help simplify the process. These professionals:

• Collect your documents

• Prepare and fill the application

• Submit it on your behalf

• Track progress with the university

• Arrange dispatch to agencies like WES or academic institutions abroad

This is especially helpful for individuals applying to multiple credential agencies or managing strict application timelines.

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Final Thoughts

Getting transcripts from the University of Rajasthan is a critical step if you’re pursuing international education, immigration, or employment. While the process involves several steps, it is manageable when approached methodically.

Start early, prepare all necessary documents, and follow university guidelines carefully. If needed, opt for professional help to avoid delays or errors. Once your transcripts are issued and sent correctly, you’ll be one step closer to achieving your academic or professional goals abroad.

Our Services – FACTS Transcripts

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• ECA (Educational Credentials Assessment)

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