Berhampur University, located in Odisha, India, is one of the oldest and most respected public universities in the eastern region. It offers a wide range of undergraduate, postgraduate, and doctoral programs across multiple disciplines such as Arts, Science, Commerce, Law, and Management. With thousands of students graduating every year, the demand for official academic transcripts from Berhampur University has significantly increased—especially for students planning to study or settle abroad.
Whether you are applying for higher education, immigration, professional licensure, or global employment, obtaining transcripts is a mandatory requirement. This blog will walk you through the complete process of securing your official transcripts from Berhampur University, explain why they are important, and help you avoid common mistakes.
What Are Academic Transcripts?
A transcript is an official record issued by a university that summarizes a student’s academic history. It includes:
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Full name of the student
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Registration number and roll number
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Name of the course and specialization
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Duration of the course
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Year-wise or semester-wise list of subjects
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Marks or grades earned in each subject
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Final CGPA or percentage
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Date of award of degree
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University stamp and registrar’s signature
These documents are printed on the university’s official letterhead, authenticated, and sealed in a stamped envelope—making them valid for submission to universities, credential evaluation agencies, or immigration authorities worldwide.
Why You Need Transcripts from Berhampur University
1. For Higher Education Abroad
When applying to universities in countries like the USA, Canada, UK, Australia, or Germany, students are often required to submit transcripts to demonstrate their academic qualifications.
2. For Credential Evaluation
Evaluation agencies such as WES (World Education Services), IQAS, CES, ICES, and ECE require official transcripts to assess the Indian degree’s equivalency to the host country’s education system.
3. For Immigration and PR Applications
Many immigration programs consider educational credentials as part of the points-based system. Your transcripts are essential for verifying your education.
4. For Employment and Licensing
Some employers and professional regulatory bodies in other countries demand transcripts to validate your qualifications before issuing licenses or job offers.
Step-by-Step Process to Get Transcripts from Berhampur University
Getting transcripts from Berhampur University involves multiple stages—from collecting documents to submitting the application to receiving the transcripts. Here’s a comprehensive breakdown:
Step 1: Prepare Required Documents
Before you initiate the application, gather the following:
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Photocopies of all semester-wise or year-wise mark sheets
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Provisional certificate or final degree certificate
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Registration or roll number
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Government-issued photo ID (e.g., Aadhaar, Passport, Voter ID)
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Recent passport-size photograph (if required)
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Completed transcript application form
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Authorization letter (if a third party is applying on your behalf)
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Payment proof (bank draft, challan, or online receipt)
Ensure that your documents are self-attested, clearly scanned (if applying remotely), and accurate in all details.
Step 2: Collect the Transcript Application Form
The transcript application form can usually be obtained from the Examination Section or Registrar’s Office of Berhampur University. If you are unable to visit in person, request the form by calling or emailing the university.
The form will typically ask for:
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Full name and address
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Name of the program and specialization
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Roll number and year of passing
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Number of transcript sets needed
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Purpose (e.g., immigration, higher education, credential evaluation)
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Recipient address if the university is dispatching directly
Step 3: Pay the Transcript Processing Fee
Transcript issuance is subject to a processing fee, which varies depending on:
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Number of copies required
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Whether transcripts are to be dispatched locally or internationally
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Any urgent or expedited request
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Courier charges (if applicable)
Payment is typically accepted through:
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Demand draft in favor of the university
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Bank challan at designated branches
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Direct bank transfer (if instructed by the university)
Always attach a copy of the payment receipt with your application.
Step 4: Submit the Transcript Application
Once all documents are ready and the payment is complete, submit your application. This can be done in multiple ways:
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In-person: Visit the Examination Cell or Registrar’s office of Berhampur University.
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Via post/courier: Send your documents to the Controller of Examinations along with a covering letter.
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Through an authorized representative: Provide an authorization letter and ID proof of both the applicant and the representative.
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Using a transcript facilitation service: Professional agencies can handle the entire process on your behalf, especially if you’re abroad.
Be sure to include the WES or credential agency reference number and full recipient address if you want transcripts to be sent directly to them.
Step 5: Processing Time and Delivery
Once submitted, Berhampur University generally takes 2 to 4 weeks to process transcript requests. The actual timeline may vary depending on workload, academic cycles, holidays, or special verification requirements.
Once ready, transcripts are:
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Printed on official university letterhead
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Authenticated with the signature of the Controller of Examinations or Registrar
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Placed inside sealed envelopes signed and stamped across the flap
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Handed over to the applicant or dispatched directly to the provided address
For international destinations, transcripts are typically sent via registered post or courier. Always request a tracking number for confirmation.
Can Berhampur University Send Transcripts Directly to WES or Other Agencies?
Yes. The university does allow transcripts to be sent directly to credential evaluation agencies, such as:
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World Education Services (WES)
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International Qualifications Assessment Service (IQAS)
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Comparative Education Service (CES)
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Educational Credential Evaluators (ECE)
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International Credential Evaluation Service (ICES)
To ensure proper delivery, make sure your application clearly mentions:
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The name and complete address of the receiving institution
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Your application or reference number issued by the credential agency
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A cover letter explaining the purpose of the request
Common Challenges and How to Avoid Them
1. Missing or Incorrect Documents
Ensure all mark sheets and the degree certificate are included. Even missing a single semester’s mark sheet can delay the process.
2. Name Mismatch
Verify that your name and date of birth are consistent across all academic and identity documents.
3. Delays During Peak Periods
Apply early, especially during exam or admission season, as processing may be delayed due to high volume.
4. Courier Issues
If sending documents or expecting delivery by mail, use a trusted courier with tracking to prevent loss or delays.
