How to Get Transcripts from BIT Mesra (Birla Institute of Technology): A Comprehensive Guide

Birla Institute of Technology, Mesra—commonly known as BIT Mesra—is one of India’s premier technical and research institutions, known for its world-class education in engineering, architecture, management, and sciences. Located in Ranchi, Jharkhand, BIT Mesra has earned national and international recognition for its academic rigor and alumni success.

Whether you’re planning to pursue higher studies abroad, immigrate to another country, apply for jobs overseas, or complete credential evaluations through agencies like WES, obtaining official transcripts from BIT Mesra is a crucial step. This blog offers a detailed, step-by-step guide to help you understand the transcript procurement process, required documents, dispatch options, and common pitfalls to avoid.

What Are Academic Transcripts?

An academic transcript is an official academic record issued by a university or institution that outlines a student’s academic history. Transcripts from BIT Mesra generally include:

Full name of the student
Roll number and registration details
Program name (e.g., B.E., M.Tech, MBA, etc.)
Semester-wise list of subjects
Marks or grades obtained in each subject
Cumulative Grade Point Average (CGPA) or overall percentage
Date of program completion
Signature and seal of the Controller of Examinations or Registrar
University letterhead with official watermark
Sealed envelope signed across the flap for authenticity

These transcripts are used internationally for education verification, credential assessment, and immigration-related evaluations.

Why Are BIT Mesra Transcripts Important?

1. Higher Education Abroad

Universities across countries like the USA, Canada, UK, Germany, and Australia require official transcripts during admission evaluations to verify an applicant’s academic background.

2. Credential Evaluation Agencies

Bodies like WES, IQAS, CES, ECE, and ICES require transcripts directly from BIT Mesra to assess Indian degrees against international education systems.

3. Immigration and Permanent Residency (PR)

Countries like Canada and Australia have immigration systems that allot points based on educational qualifications. To get those points recognized, transcripts must be submitted for credential evaluation.

4. Employment and Licensing Abroad

Many employers and professional licensing organizations, especially in technical and healthcare domains, demand transcripts to verify academic qualifications.

Step-by-Step Process to Obtain Transcripts from BIT Mesra

Obtaining transcripts from BIT Mesra involves a combination of document preparation, formal application, fee payment, and dispatch coordination. Here’s a complete guide:

Step 1: Gather Required Documents

To apply for transcripts, collect the following:

Self-attested photocopies of all semester-wise or year-wise mark sheets
Provisional certificate or final degree certificate
Copy of a government-issued ID (e.g., Aadhaar card, PAN card, Passport)
Recent passport-size photograph (if required)
Application letter or request form addressed to the Controller of Examinations
Proof of payment (bank receipt or online transaction screenshot)
Authorization letter (if someone is applying on your behalf)
WES or agency reference number and full mailing address (if applicable)

Double-check that all academic records are clearly legible, and all personal information is consistent across documents.

Step 2: Write a Transcript Application Letter

Prepare a formal application letter requesting the issuance of your transcripts. This should be addressed to:

The Controller of Examinations
Birla Institute of Technology
Mesra, Ranchi – Jharkhand

Include the following details:

Full name (as per academic records)
Program and branch (e.g., B.Tech – Computer Science)
Roll number or enrollment number
Year of admission and graduation
Number of transcript copies required
Purpose of the transcripts (e.g., WES, higher education, immigration)
Whether you want transcripts to be sent directly to an organization or sent to you

Step 3: Pay the Transcript Processing Fee

BIT Mesra charges a fee for issuing transcripts, which varies based on:

Number of copies requested
Whether international dispatch is required
Mode of delivery (standard or express courier)

Payment is typically accepted via:

Online banking (NEFT/RTGS to the university’s bank account)
Demand Draft (in favor of Birla Institute of Technology, payable at Ranchi)
UPI or online gateway (if such a system is provided by the university)

Always keep a copy of the transaction proof, which needs to be submitted with your application.

Step 4: Submit the Application

Submit your transcript request through one of the following methods:

a) In Person

You can visit the Examination Section at BIT Mesra, submit your application, and collect a receipt.

b) By Post/Courier

Send your application package to the university address. Include all documents, payment proof, and covering letter in a secure envelope. Use a reliable courier service with tracking.

c) Via Authorized Representative

If you can’t apply personally, you may authorize a friend or family member. Attach a signed authorization letter, your ID, and the representative’s ID.

d) Through a Transcript Facilitation Agency

Professional service providers can manage the entire process for you—especially useful if you’re residing outside India. They will collect your documents, liaise with the university, make payments, and ensure timely delivery of your transcripts.

Step 5: Processing Time and Delivery

BIT Mesra generally takes 2 to 4 weeks to process transcript applications. The timeline may extend based on academic verification, holidays, or workload at the examination department.

Once processed, transcripts are:

Printed on official university letterhead
Authenticated with official signatures and seals
Placed inside a sealed envelope stamped and signed across the flap

Depending on your request, transcripts will be:

Handed over to you or your representative
Mailed to your home address
Dispatched directly to an international agency like WES, IQAS, or a university abroad

Can BIT Mesra Send Transcripts Directly to WES or Other Credential Evaluation Agencies?

Yes. BIT Mesra allows transcripts to be sent directly to recognized credential evaluation agencies. These include:

WES (World Education Services)
CES (Comparative Education Service – University of Toronto)
IQAS (International Qualifications Assessment Service – Canada)
ECE (Educational Credential Evaluators – USA)
ICES (International Credential Evaluation Service – Canada)

To ensure successful delivery, your application must include:

Reference number issued by the agency (e.g., WES Reference Number)
Full mailing address of the agency
Any cover letter or form required by the agency

It’s critical to instruct the university to dispatch the sealed envelope directly to the agency. Most evaluation bodies reject transcripts sent by the applicant.