Rajiv Gandhi Proudyogiki Vishwavidyalaya, commonly known as RGPV, is the state technological university of Madhya Pradesh, with its headquarters in Bhopal. As one of the leading technical universities in India, it governs hundreds of affiliated engineering, pharmacy, architecture, and diploma institutions. Every year, thousands of students graduate from RGPV and go on to pursue careers or higher studies around the world.
For students and graduates planning to migrate abroad for education, employment, or permanent residency, obtaining official academic transcripts from RGPV is a crucial step in the credential verification process. Whether you’re applying to foreign universities, evaluation agencies like WES, or immigration programs, transcripts form a core component of your academic documentation.
This guide offers a complete overview of the transcript application process from RGPV—from preparing the necessary documents to submitting your application and tracking the status, whether you’re in India or abroad.
What Is an Academic Transcript?
An academic transcript is an official academic record issued by a university that contains consolidated details of a student’s educational performance. The transcript from RGPV includes:
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Student’s full name and university roll number
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Name of the program and specialization (e.g., B.E. in Mechanical Engineering)
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Semester-wise list of subjects and grades/marks obtained
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Aggregate percentage or Cumulative Grade Point Average (CGPA)
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Date of admission and date of completion
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Certification from the Controller of Examinations
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Official university seal and signature
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Delivered in a stamped, signed, and sealed envelope (mandatory for international use)
These transcripts are essential when applying for higher studies abroad, foreign credential evaluations, job verifications, and immigration processes.
Why Are RGPV Transcripts Important?
Transcripts are needed for several purposes that go beyond graduation:
1. Higher Education Overseas
When applying to foreign universities, official transcripts are required to evaluate your eligibility and academic preparedness for the chosen course.
2. Credential Evaluation (e.g., WES, IQAS, CES)
Agencies like World Education Services (WES) need transcripts to compare Indian qualifications with equivalent degrees in Canada, the USA, or other countries.
3. Visa and Immigration
For immigration pathways such as Canada’s Express Entry or Australia’s SkillSelect, educational credentials must be validated through ECA reports, which require sealed transcripts directly from the issuing university.
4. Employment and Licensing
Some professions require transcripts for licensing or employment verification abroad—especially in regulated sectors like engineering, pharmacy, and healthcare.
Who Can Apply for Transcripts from RGPV?
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Recent graduates from RGPV-affiliated institutions
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Alumni from earlier batches (2000 onwards)
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Students applying for higher studies, WES, IQAS, CES, ECE, ICES, or job opportunities abroad
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Authorized representatives on behalf of students
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Transcript facilitation services acting under student consent
Step-by-Step Guide to Get Transcripts from RGPV
Step 1: Collect All Required Documents
Before initiating the process, prepare the following documents:
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All semester-wise mark sheets (clearly scanned or photocopied and self-attested)
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Degree certificate or provisional certificate
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University enrollment number or roll number
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Government-issued ID proof (Aadhaar card, passport, PAN card, etc.)
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Passport-size photographs (optional but sometimes required)
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Transcript application form (available at RGPV or online)
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Payment proof (bank receipt, online transaction copy, or DD)
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Authorization letter (if someone else is submitting your application)
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Cover letter specifying purpose (e.g., for WES, Canada PR, University Admission, etc.)
Ensure that names, registration numbers, and program details match across all documents.
Step 2: Fill the Transcript Application Form
Download or obtain the transcript application form from RGPV’s official portal or examination branch. Fill in all required details:
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Student’s full name (as on mark sheets)
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Program and specialization
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Enrollment number/roll number
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Academic session (e.g., 2016–2020)
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Number of sets of transcripts required
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Address for delivery (your address or agency’s address like WES)
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Purpose of the transcript request
Cross-check details before submission to avoid rejection or delay.
Step 3: Make the Payment
Transcript issuance from RGPV requires a processing fee. The charges depend on:
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Number of transcript sets
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Dispatch preference (self-collection or courier)
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International or domestic delivery
Modes of payment include:
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Online payment through RGPV’s portal
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Bank challan
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Demand Draft (in favor of “Registrar, RGPV Bhopal”)
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UPI or net banking (if applicable)
Keep the payment proof (screenshot or receipt) to attach to your application.
Step 4: Submit Your Application
You can submit your transcript application in one of the following ways:
a) In Person
Visit RGPV’s main campus in Bhopal. Go to the Transcript/Examination Cell with your complete document set and payment proof. Submit it at the counter and collect an acknowledgment slip.
b) Via Post or Courier
If you’re not located in Bhopal, prepare your application package and send it to the Examination Department via a reliable courier. Track your parcel and follow up after submission.
c) Through an Authorized Representative
If you’re unable to apply in person, you may authorize a relative or friend. Submit a signed authorization letter along with both parties’ ID proofs.
d) Through a Transcript Facilitation Service
These services take care of the entire process—document collection, form filling, university submission, and dispatch of transcripts to the required agency. This is ideal for NRIs, working professionals, or applicants outside India.
Step 5: Processing and Collection/Dispatch
Once your application is received and verified, RGPV usually takes 15 to 25 working days to process the transcripts. After processing:
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Transcripts are printed on official letterhead
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Each set is stamped and signed by the university
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Enclosed in a tamper-proof envelope
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The envelope is sealed and signed across the flap for authenticity
Based on your instructions, the transcripts can be:
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Handed over in person
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Sent to your address (via registered or speed post)
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Dispatched directly to credential evaluation bodies like WES, IQAS, CES, etc.
Can RGPV Send Transcripts Directly to WES and Other Agencies?
Yes, RGPV allows direct dispatch of transcripts to international credential evaluation bodies such as:
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WES (World Education Services – USA/Canada)
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IQAS (International Qualifications Assessment Service – Canada)
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CES (Comparative Education Service – University of Toronto)
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ICES (International Credential Evaluation Service – BCIT, Canada)
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ECE (Educational Credential Evaluators – USA)
To enable this:
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Mention the agency’s full postal address
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Include your reference or application number (mandatory for WES)
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Pay extra for international courier charges, if applicable
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Indicate in your application form or cover letter that the transcript should be sent directly to the agency
Most evaluation agencies require transcripts to be sent directly from the university in a sealed envelope. Self-submitted documents are often rejected.
