How to Get Transcripts from Panjab University, Chandigarh: A Complete Step-by-Step Guide

Panjab University, located in the heart of Chandigarh, is one of the oldest and most reputed institutions in India. With a history dating back to 1882 (originally in Lahore), the university boasts a wide array of academic disciplines and a global network of alumni. From engineering to law, humanities to pharmacy, it has consistently produced graduates who go on to pursue higher education, professional licenses, immigration, and employment abroad.

If you are a student or graduate of Panjab University planning to apply for admission to foreign universities, immigration (such as Canada PR), or credential evaluation with agencies like WES, then obtaining official academic transcripts from the university is one of the first and most essential steps.

This blog provides a comprehensive, step-by-step guide to help you understand everything about applying for transcripts from Panjab University — including required documents, application procedures, delivery options, common mistakes to avoid, and special instructions for overseas applicants.

What Are Academic Transcripts?

An academic transcript is a formal record of your academic performance, issued and authenticated by the university. It includes:

Student’s full name
Registration/roll number
Program and course details
Semester-wise or year-wise subjects and grades/marks
Cumulative Grade Point Average (CGPA) or percentage
Dates of course completion
Official seal and signature from the Controller of Examinations
Issued on official letterhead
Sealed envelope for authenticity (especially for overseas submission)

These transcripts are required for academic verification, admission processes, immigration assessments, and professional evaluations globally.

Why Are Transcripts from Panjab University Required?

Whether you’re planning to move abroad for higher education, apply for a skilled immigration program, or get a job in a regulated field, transcripts are crucial for verifying your academic background. Here are the key reasons they’re needed:

1. Higher Education Abroad

International universities often require transcripts during the admissions process to assess your academic qualifications.

2. Credential Evaluation (e.g., WES, CES, IQAS)

Transcripts are needed to verify your Indian education credentials and compare them to the host country’s educational standards.

3. Immigration Programs

Countries such as Canada, Australia, and the U.S. require Educational Credential Assessment (ECA) reports for immigration applications, which rely on official transcripts.

4. Employment & Licensing

Many job sectors, especially those requiring licensure (e.g., engineering, healthcare, pharmacy), ask for verified transcripts as part of the qualification process.

Who Can Apply for Transcripts from Panjab University?

Current students applying for higher education or international exams
Alumni seeking admission abroad
Professionals applying for PR or work visas
Third parties authorized to act on behalf of the applicant
Transcript facilitation services with proper documentation

Step-by-Step Guide to Get Transcripts from Panjab University

Step 1: Gather All Required Documents

Before initiating the process, collect the following documents:

Photocopies of all semester-wise/year-wise mark sheets
Degree certificate or provisional degree
Identity proof (Aadhaar card, Passport, Voter ID, or PAN card)
University registration number/roll number
A recent passport-sized photograph (if applicable)
Filled application form for transcript request
Proof of fee payment (receipt or demand draft)
Authorization letter (if someone else is applying on your behalf)
Reference number and address if transcripts are to be sent directly to agencies like WES or IQAS

Ensure that all photocopies are self-attested and legible. Any inconsistency in names, spellings, or program details may lead to delays.

Step 2: Fill Out the Transcript Application Form

You can collect the transcript request form from the university’s Examination Branch or download it from the official portal. The form typically asks for:

Full name (as per university records)
Course and specialization
Academic session/year of completion
Roll number and registration number
Number of transcript copies required
Purpose of request (e.g., WES Canada, further studies, etc.)
Delivery address (if requesting postal dispatch)

Make sure all the information is accurate and consistent with your academic records.

Step 3: Pay the Required Transcript Fee

The university charges a fee for transcript issuance, which depends on the number of copies and delivery preferences (local or international).

Payment can usually be made via:

Demand Draft payable to “Registrar, Panjab University, Chandigarh”
Online payment through the university’s payment gateway (if available)
Bank challan or direct deposit (in some cases)

Additional courier charges may apply for international or priority dispatch. Retain your payment receipt, as it must be submitted along with your application.

Step 4: Submit Your Application

Once the form is filled and documents are ready, you can submit the transcript application in the following ways:

a) In-Person Submission

Visit the Transcript/Examination Cell at Panjab University, Chandigarh, with all documents and payment proof. Submit your application at the designated counter and collect an acknowledgment receipt.

b) Submission via Post

Applicants from other cities can courier the completed application package to the university. Use a reliable courier service with tracking options and include a cover letter specifying your request.

c) Authorized Representative

If you’re unable to visit personally, you can authorize a friend or family member to apply on your behalf. The representative must carry an authorization letter, their ID proof, and a copy of your ID proof.

d) Professional Transcript Services

You may also engage professional agencies that specialize in obtaining transcripts. They manage the end-to-end process, including document collection, form submission, payment, and direct delivery to institutions like WES or CES.

Step 5: Transcript Processing and Issuance

After submission, the university will verify your academic records and begin processing the transcripts. Typically, the processing timeline ranges from:

15 to 30 working days (subject to workload and accuracy of submitted documents)

Once prepared, the transcripts are:

Printed on official university letterhead
Signed and sealed by the Controller of Examinations
Placed in tamper-proof, stamped envelopes (sealed across the flap)

You can either:

Collect the sealed envelope in person
Request delivery to your address
Ask the university to dispatch the transcripts directly to institutions or credential evaluation agencies

Direct Dispatch to Credential Evaluation Agencies (WES, IQAS, CES, etc.)

Panjab University facilitates direct mailing of transcripts to international agencies such as:

WES (World Education Services – Canada/USA)
IQAS (International Qualifications Assessment Service – Canada)
CES (Comparative Education Service – University of Toronto)
ICES (International Credential Evaluation Service – Canada)
ECE (Educational Credential Evaluators – USA)

To ensure successful direct dispatch:

Include the correct agency address
Add your WES or agency reference number clearly
Pay international courier charges, if applicable
Write a cover letter requesting the university to send the transcripts directly to the agency