Vellore Institute of Technology (VIT), located in Tamil Nadu, is one of India’s top-ranked private universities, renowned for its excellence in engineering, technology, management, and other disciplines. VIT’s graduates are in high demand globally, and many of them pursue higher education, immigration, or employment opportunities abroad. In these cases, official academic transcripts from VIT become an essential document.
This blog serves as a detailed guide on how to obtain your transcripts from VIT, what documents are required, the timeline, fees involved, and how you can request transcripts without physically visiting the campus. Whether you’re applying to universities abroad, undergoing credential evaluation for immigration, or submitting proof of education to an international employer, understanding the transcript process is crucial.
What is a Transcript and Why Do You Need It?
A transcript is a comprehensive academic record issued by the university that includes:
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Semester-wise subjects taken
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Grades or marks received
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Credits earned
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Degree awarded and academic standing
These documents are vital when:
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Applying to foreign universities for postgraduate or doctoral programs
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Submitting documents to credential evaluation services such as WES, IQAS, ECE, CES, or others
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Seeking work visas or permanent residency in countries like Canada, the United States, Australia, and the UK
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Applying for scholarships, licensing exams, or professional accreditation
Universities and credential evaluation bodies require transcripts to be sent directly by the issuing university in sealed, stamped envelopes to prevent tampering or fraud.
Types of Transcripts Issued by VIT
VIT generally issues the following academic records as part of a transcript package:
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Consolidated mark sheet showing semester-wise results
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Individual semester mark sheets (if applicable)
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Degree or provisional certificate
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Medium of Instruction certificate (on request)
The format and content may vary slightly depending on the program you completed (B.Tech, M.Tech, MBA, MCA, PhD, etc.).
Step-by-Step Process to Apply for Transcripts from VIT
Applying for transcripts from VIT is a methodical process. Below is a complete step-by-step guide:
1. Gather the Required Documents
Prepare clear, legible copies of:
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All semester mark sheets
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Provisional or original degree certificate
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Government-issued ID (Passport, Aadhaar card, etc.)
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Authorization letter (if someone else is submitting on your behalf)
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Application form for transcripts (usually available from the university’s examination section)
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Credential evaluation form (if applying to bodies like WES, IQAS, CES, etc.)
2. Fill Out the Transcript Request Form
VIT requires students to fill a specific transcript application form that includes:
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Full name (as per university records)
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Roll number or registration number
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Course name and branch
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Year of graduation
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Number of transcript copies required
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Delivery address (if university dispatches directly)
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Purpose of request (e.g., higher education, immigration)
Ensure all fields are correctly filled to avoid delays.
3. Pay the Prescribed Fees
VIT charges a transcript processing fee based on:
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Number of copies requested
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Delivery method (India or international)
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Whether sealed and stamped envelopes are needed
Payment can be made via:
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Online banking/portal (if available)
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Demand Draft payable to the Registrar of VIT
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University counter (for in-person applicants)
Keep the payment receipt or acknowledgment for submission.
4. Submit the Application and Supporting Documents
You can submit the completed application with supporting documents:
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In person at the VIT Registrar or Controller of Examinations office
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Through a friend/relative with an authorization letter
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By post or courier (ensure you call and verify if this option is accepted)
Make sure the submission is complete, as missing information or incomplete documents can lead to rejection or delays.
Processing Timeline
Typically, it takes around 10 to 20 working days for the university to process and issue the transcripts, depending on:
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The number of copies requested
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Verification needs
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Time of the year (application volumes may increase during admission season)
Once ready, transcripts are either:
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Handed over in sealed envelopes to the applicant or authorized person
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Dispatched directly to the organization (e.g., WES, a foreign university)
Transcript Dispatch and Tracking
VIT usually dispatches transcripts through:
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Indian Speed Post
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Courier service (for international addresses)
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Registered post (for domestic delivery)
Tracking details may be provided upon request. Ensure that the address on the transcript form is accurate and complete to avoid misdelivery.
If you are applying to credential evaluation bodies, make sure the transcript envelopes are:
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Properly sealed
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Stamped across the flap
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Include the institution’s seal and signature
Failing to meet these conditions can lead to rejection of your document by agencies like WES.
Applying for VIT Transcripts Remotely
Many former students are based outside India or are unable to travel to Vellore. In such cases, it is possible to apply for transcripts without visiting the campus.
Remote application options include:
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Authorizing a trusted individual in India to apply on your behalf
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Working with professional document procurement services that specialize in university transcripts
These services typically:
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Collect your documents digitally
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Coordinate with the university
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Submit and follow up on your application
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Collect sealed transcripts once ready
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Dispatch them directly to the credential evaluation agency or university
This is especially helpful for alumni living abroad, professionals applying for immigration, or students in different time zones.
Common Reasons for Delays and Rejections
Some common reasons applicants face issues when applying for VIT transcripts include:
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Submission of incomplete or unclear documents
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Incorrect roll number or course details
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Not providing the correct credential evaluation form
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Failing to authorize a representative properly
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Missing or incorrect fee payment
To avoid these issues, it’s crucial to follow the university’s guidelines strictly and double-check every submission.
Benefits of Using Professional Transcript Services
Opting for a professional transcript service provider can help you:
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Save time and avoid travel
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Ensure complete, error-free documentation
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Get real-time updates and application tracking
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Receive transcripts directly at your doorstep or to the designated agency
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Reduce the stress and complexity of dealing with university formalities
Such services are invaluable for working professionals, international alumni, and students preparing for overseas education or PR applications.
Final Thoughts
Getting transcripts from Vellore Institute of Technology is a vital step for many international academic and professional pursuits. While the process involves specific documentation and formal steps, it is entirely manageable with the right approach and preparation.
Whether you’re applying to a top global university, pursuing permanent residency, or seeking international job opportunities, your transcripts from VIT play a central role in validating your educational qualifications.
For a seamless experience, ensure all your documents are in order, follow the correct procedures, and if necessary, leverage professional assistance to make the process smooth and error-free.
Our Services – FACTS Transcripts
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- ECA (Educational Credentials Assessment)
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