Many individuals seeking to have their academic credentials evaluated wonder whether they can pay online, even if they plan to send their physical documents and application by post. This is a common scenario, especially for applicants outside the country of the assessment organization, or those who find it more convenient to mail their documents rather than using online uploads or courier integrations. The good news is that most credential assessment processes are built with flexibility in mind, and online payment options are commonly available even for mail-in submissions.
In this in-depth guide, we’ll walk you through everything you need to know about paying online when sending an application and documents by mail — including how to ensure your application is processed smoothly, what to include in your envelope, how to confirm payment, and tips for avoiding delays.
Why Mail-In Applications Are Still Popular
Despite the growing use of digital uploads and e-submissions, many applicants prefer to send their documents by post for several reasons:
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Original or sealed copies are required and must be sent in hard copy.
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Institutional transcripts may only be issued in paper format.
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Applicants may lack access to digital scanning tools or fast internet.
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Some prefer the reliability and assurance of hard copy mailing.
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Certain countries or regions may still rely heavily on postal documentation processes.
Whether you’re mailing your application from overseas or within the same country, you’ll want to ensure your payment is accepted and processed efficiently — especially if you’re paying online rather than enclosing a cheque or money order.
Can You Pay Online for a Mailed Application?
Yes, in most cases, you can pay online even if you plan to submit your application and supporting documents via postal mail or courier. The payment process is generally independent of the method you choose to send your documents. This makes it easier and more convenient for international applicants to complete transactions instantly, securely, and without the hassle of physical payments.
Most credential assessment organizations have a structured online portal or account system that allows you to complete the following:
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Fill out your application information.
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Choose your assessment type and add services (such as courier, additional copies, or translation reviews).
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Select your preferred method of document delivery (mail or digital).
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Make your payment through debit/credit cards or other online banking options.
Once the payment is made, you can simply print the confirmation page or receipt and include it in your physical mail package as proof of payment.
How to Pay Online and Mail Your Documents: Step-by-Step
If you plan to send your documents and application by mail but prefer to pay online, here is a general outline to follow:
Step 1: Start the Application Online
Visit the official application portal and create an account if necessary. Even though you’re sending documents by mail, the online form is typically required for generating a reference or file number.
Step 2: Select Your Assessment Type and Services
Choose the kind of credential evaluation you need — whether it’s for immigration, higher education, employment, or licensing. You may also be given the option to include add-ons like extra copies or expedited service.
Step 3: Proceed to Payment
Use the secure payment gateway to make your payment using available options, such as credit card, debit card, or online banking. Keep a digital or printed copy of the receipt for your records.
Step 4: Print Confirmation and Include in Mailing Envelope
Most platforms will provide a confirmation page or summary after payment. Print this out and insert it into your mailing package, so the assessors can match your mailed documents with your online submission and confirm payment.
Step 5: Prepare Your Documents Carefully
Follow the document guidelines carefully. Many credential assessment services require:
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Official transcripts in sealed envelopes sent by your institution.
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Copies of your degrees or diplomas.
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Translations if your documents are not in English or French.
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Identification documents such as a passport or national ID.
Make sure everything is included and packaged securely to avoid rejection or delay.
Step 6: Mail the Documents
Use a reliable postal or courier service to send your package to the address provided on the website. Ensure tracking and insurance, especially for international deliveries.
Key Tips for a Smooth Process
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Do Not Send Cash: Never send physical cash in the mail. Online payment is faster, safer, and more traceable.
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Include Your Reference Number: Always write your application or reference number on the documents or the envelope. This helps match your documents with the payment and online form.
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Check Accepted Payment Methods in Advance: Before initiating the payment, make sure your credit card or bank is authorized for international transactions if you’re applying from abroad.
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Allow Processing Time: Remember that your application will only begin processing once all documents and payment have been received and confirmed.
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Use Trackable Mailing Options: For your own peace of mind, choose a service that allows you to track your envelope and get delivery confirmation.
Common Questions
What happens if I pay online but my documents get delayed in the mail?
Your payment will typically remain valid for a certain period (as per the assessment provider’s policy). However, processing will not begin until your documents are received. It’s advisable to send your package soon after making payment.
Can I include a note mentioning I paid online?
Yes, in fact, it’s highly recommended to include your payment confirmation printout or a brief note stating that you paid online, along with your name, file number, and email ID.
What if I need to add additional services after mailing the documents?
Many platforms allow you to log in and make changes or request extra services (e.g., additional copies, courier upgrades). You may be able to pay online for those services later without affecting your original application.
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