In the journey of international credential evaluation, accuracy and timeliness of your personal information are crucial. One of the most important details is your mailing address—especially if you’re expecting to receive hard copies of your evaluation report or if your identity needs to be validated during the process. Whether you’ve moved to a new residence, changed countries, or simply noticed an error in your submitted address, it’s important to know the right way to update your mailing details after your application is submitted.
This comprehensive blog will walk you through everything you need to know about changing your address once you’ve applied for an academic credential evaluation.
Why Is It Important to Update Your Address?
Your mailing address plays a vital role in the evaluation process for several reasons:
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Delivery of Final Reports: If you have requested physical copies of your evaluation, they will be mailed to the address on file.
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Verification Identity Checks: Some agencies may need your address for identity matching and verification.
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Application Consistency: Address mismatches between documents, applications, and correspondence can cause delays or even rejections.
Keeping your address up to date ensures a smooth process and avoids the risk of important documents being lost in transit.
When Should You Change Your Address?
There are a few scenarios where updating your address is necessary:
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You’ve Moved After Submitting Your Application
If you’ve changed residences after submitting your application—whether within the same country or internationally—an update is crucial for timely and secure delivery. -
You Entered the Wrong Address During Application
If you accidentally typed an incorrect street name, ZIP code, or apartment number, this could result in misdelivery. It’s better to fix it early. -
You Want to Redirect Delivery to Someone Else
Sometimes, applicants prefer to have reports delivered to a family member, employer, or third-party agent. In such cases, updating the recipient’s name and address is essential. -
You Applied for Evaluation from a Temporary Address
If you used a temporary address (for example, a hotel, rented apartment, or university housing), and you’re moving out, be sure to make the change before dispatch occurs.
How to Change Your Address: General Procedure
While procedures vary depending on the evaluation agency, the basic steps are generally as follows:
1. Log Into Your Online Account
Most credential evaluation agencies operate through a secure online portal where applicants can view and manage their application details. Once logged in, navigate to your profile or application summary.
2. Locate the Address Section
Look for a section labeled “Mailing Address,” “Contact Information,” or “Applicant Profile.” This is typically where your existing details are stored.
3. Check If the System Allows Self-Edits
Some portals allow direct updates to your mailing address until a certain point—often until the evaluation is completed or the report is dispatched. Others may require you to formally request the change.
4. Submit a Change Request (if required)
If you cannot change the address directly:
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Prepare a written request or email with your application reference number, full name, old address, and the new address clearly outlined.
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Include any relevant identification or proof if required (such as a government ID showing your name and new address).
Be clear and concise in your request. Some agencies may provide a contact form within your account for this purpose.
5. Wait for Confirmation
Once your request is submitted, you should receive a confirmation—either on the portal or via email. The confirmation will usually indicate that your address has been updated in the system.
6. Verify the Update
After receiving confirmation, revisit your application profile to ensure the new address is reflected correctly. Double-check for spelling errors or missing information.
Tips for a Smooth Address Change
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Act Early: Don’t wait until your evaluation is complete or reports are being mailed. The earlier you update your address, the better.
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Avoid Frequent Changes: If possible, avoid changing your address multiple times during the same application. It may create confusion and delay dispatch.
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Use a Reliable Address: Make sure the new address is safe, accessible, and regularly monitored. Prefer permanent or long-term addresses.
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Ensure Completeness: Always include apartment or unit numbers, ZIP/postal codes, and city names to avoid misdelivery.
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Inform Related Institutions: If your documents are being sent by your university, notify them as well if the recipient address needs to change.
What Happens If You Don’t Update Your Address?
Failure to update your address could result in:
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Mailed Reports Being Lost or Returned
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Delays in Receiving Documents
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Additional Charges for Re-issuing or Re-mailing Reports
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Security Concerns if Personal Data Is Sent to the Wrong Recipient
Credential evaluation reports are sensitive and confidential documents. Ensuring they are delivered to the right address is your responsibility.
Special Situations to Consider
International Address Changes
If you’ve moved from one country to another, remember to:
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Update your country code and international mailing format
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Understand that international delivery fees may change
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Be aware of customs or courier regulations that could affect report delivery
Address Change After Report Dispatch
If your report has already been mailed and you request an address change, the agency may not be able to redirect the original report. You may be asked to order and pay for a new copy with the updated address.
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