A verification letter from a university is an official document that confirms the authenticity of a student’s academic records such as degree certificates and mark sheets. For students and alumni of Savitribai Phule Pune University, this document plays a vital role in facilitating various academic, professional, and immigration-related processes both in India and abroad.
Whether you’re applying for a job, seeking admission to a foreign university, undergoing an immigration procedure, or submitting documents for credential evaluation, having your academic qualifications verified by Pune University can make a significant difference. This blog provides an in-depth, step-by-step guide on how to obtain a verification letter from Pune University, including eligibility, documentation, timelines, and other essential insights.
Why a Verification Letter Is Important
The verification letter from a recognized university like Pune University serves the following purposes:
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Confirms the legitimacy of your academic credentials
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Ensures your documents meet the standards of international credential evaluation agencies
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Validates your educational qualifications for job opportunities, government exams, or professional licensing boards
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Helps in processing visas and immigration paperwork, especially when education verification is mandatory
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Provides employers or educational institutions with the confidence that your credentials are genuine
Because of its importance, it’s crucial to follow the correct and official process to request and obtain a verification letter.
Who Can Apply for a Verification Letter?
You are eligible to apply for a verification letter from Pune University if:
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You have completed a diploma, undergraduate, postgraduate, or doctoral program from the university or any of its affiliated colleges
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You possess original documents such as mark sheets and degree certificates issued by Pune University
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You require the verification for academic admissions, credential assessment, employment, embassy submission, or professional evaluation
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An external agency (such as WES, IQAS, CES, ECE, NNAS, or an employer) has asked you to get your documents verified directly by the university
In some cases, third-party agencies like employers or credential evaluators may request the university to send the verification letter directly to them.
Types of Verification Requests
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Student-Initiated Verification
The student applies directly to Pune University, requesting a verification letter for personal, academic, or immigration use. -
Agency/Institution-Initiated Verification
A third-party like an employer, university, or evaluation agency sends documents directly to Pune University for authentication. The university then sends the verified response directly to them.
Step-by-Step Process to Apply for a Verification Letter from Pune University
Step 1: Gather Required Documents
Before starting the process, ensure that you have the following documents prepared:
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A clear copy of your degree certificate
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All semester-wise mark sheets
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A government-issued photo ID (Aadhaar, PAN, Passport)
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If applying on behalf of someone else, an authorization letter from the applicant
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If the verification is to be sent to an external agency:
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A cover letter specifying the purpose of verification, address, and mode of delivery
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Details such as reference number, tracking ID, or application ID (if required by the agency)
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Make sure all your documents are scanned clearly and saved in PDF or JPEG format.
Step 2: Obtain or Fill the Verification Request Form
You will need to fill a formal Verification Request Form which includes:
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Your personal and academic details (name, course, year of passing, college name, seat number)
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Details of documents to be verified (degree, mark sheets, etc.)
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Purpose of verification (study abroad, job application, WES, etc.)
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Recipient address if the letter is to be sent directly to a third-party institution
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Your own mailing address and contact details
This form may be available online through the university’s student services portal or can be obtained in person from the examination or student verification section.
Step 3: Pay the Verification Fee
The verification process is not free. You must pay a processing fee, which varies depending on:
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The number of documents to be verified
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Domestic or international dispatch
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Mode of communication (regular post, express courier, or email)
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Whether the verification is to be sent to you or directly to the institution
Payment can usually be made via:
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Online payment gateway (if available)
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Bank challan or demand draft payable to the university’s examination/finance office
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In-person payment at the university counter
Keep the receipt or transaction number, as it needs to be attached to your application.
Step 4: Submit the Application
Submit your filled verification form along with all supporting documents and payment receipt. This can be done in one of the following ways:
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Online submission through the student portal (upload scanned documents and payment proof)
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In-person submission at the student section or verification cell of the university
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Postal submission, where you courier your application packet to the verification department along with all required documents
If the verification is for an international agency (like WES or CES), ensure you also provide:
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The agency’s full mailing address
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Your reference/application number
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Any specific instructions required by the agency
Step 5: Await Processing
The average processing time for a verification letter is:
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2 to 4 weeks for requests within India
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4 to 6 weeks for international verifications (if sent by post or courier)
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Faster if the university permits email or direct electronic submission to third-party institutions
Delays can occur during peak academic months or holidays, so plan accordingly.
Receiving the Verification Letter
Depending on your choice during the application process, the verification letter will be:
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Sent to your registered postal address
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Delivered directly to the institution or agency requesting the verification
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Shared via official email, especially in cases where institutions accept digital verification
In-person collection may also be allowed, but you will need to carry a valid photo ID and the acknowledgment receipt.
Important Notes
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Ensure that your name, course, seat number, and year of passing are exactly as per university records.
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Don’t submit original certificates unless specifically asked. Only submit attested copies.
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If applying from abroad, use a reliable courier service to ensure the application packet reaches safely.
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In the case of agencies requiring sealed envelopes (like WES), mention this clearly and request the university to place the verification documents in a stamped and signed envelope.
What to Do If You Need Urgent Verification?
In some cases, like job deadlines or admission cut-offs, you may require urgent verification. While Pune University does not officially guarantee expedited service, you can:
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Visit the university in person and explain your urgency
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Attach a cover letter explaining your situation and need for fast processing
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Follow up with the verification department regularly through phone or email
Always be respectful and courteous during communication to ensure your request is handled efficiently.
Applying from Abroad
If you are currently residing outside India and need a verification letter from Pune University, you can still apply by:
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Downloading and filling the verification form
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Attaching soft copies of all required documents
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Making the payment using international payment options (if available)
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Couriering the application package to the university’s verification cell
Be sure to include an international return address, and if applicable, the address of the credential evaluation agency.
Sample Situations When You’ll Need a Verification Letter
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You are immigrating to Canada and applying through Express Entry. WES has asked for verification from your university.
→ Apply to Pune University with the WES reference number and their address. The university will send a sealed envelope directly to WES. -
You got a job in the UAE and the employer requires educational verification.
→ Submit your degree and mark sheet copies with the employer’s request letter and postal address. The university sends a signed verification letter to the employer. -
You’re applying for postgraduate admission in the UK and the university wants verified academic records.
→ Send all academic documents with the UK institution’s mailing details. The university verifies and sends them by post or email.
Final Thoughts
Obtaining a verification letter from Pune University is a critical part of your academic and professional journey. While the process involves some paperwork and patience, it is structured and well-defined. By preparing your documents carefully, following official procedures, and allowing enough time for processing, you can ensure a smooth and successful verification experience.
Whether you’re applying for international education, skilled migration, credential assessment, or a new career, this letter of verification will add credibility and authenticity to your educational qualifications. Don’t delay the process — start early and follow the guidelines to avoid unnecessary hurdles.
For students who are unable to visit the university in person, reliable academic documentation services can also assist in managing the verification request from start to finish. Always make sure to deal with official and authorized service providers to protect the integrity of your documents.
This guide provides all the information you need to get started on your verification letter request from Pune University — plan your application today and take the next step in your academic or professional journey with confidence.
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