In a world increasingly reliant on digital records and remote services, degree verification online has become an essential process for students, alumni, employers, and credential evaluation agencies. Whether you’re applying for a job abroad, seeking admission to an international university, or undergoing an immigration process, verifying your degree from your university is a critical requirement.
This detailed blog post walks you through everything you need to know about online degree verification—from understanding its importance to navigating common university procedures. It also highlights how a professional service provider like FACTS Transcripts can manage the entire process on your behalf, sparing you the time, confusion, and physical visits to your institution.
What Is Degree Verification?
Degree verification is the process of confirming the authenticity of a student’s academic qualification directly with the issuing university or institution. It typically involves the university validating that:
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The individual was enrolled in a recognized academic program
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The course was completed successfully
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The degree was officially awarded
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The final grade or classification mentioned is accurate
This verification is required by employers, immigration authorities, higher education institutions, and evaluation agencies to ensure that your claims are genuine and supported by official documentation.
Why Is Online Degree Verification Important?
As international mobility increases, so does the need to validate academic achievements. Here’s why online degree verification is vital:
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Employment Screening: Companies conduct thorough background checks to ensure candidates possess legitimate qualifications.
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Higher Education Admissions: Foreign universities require verified degrees for admission into postgraduate or doctoral programs.
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Immigration Procedures: Many countries demand verified academic credentials during visa or residency applications.
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Credential Evaluation Services: Agencies like WES, ICAS, and IQAS need verified degrees to issue accurate assessments.
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Avoiding Fraud: Verifying degrees helps prevent the use of forged or misrepresented academic credentials.
In the digital age, manual verification is being replaced or supplemented by online platforms that make the process more efficient and traceable.
Can Degree Verification Be Done Online?
Yes—but the process and availability depend heavily on your university. Some institutions offer dedicated online degree verification portals, while others handle it through email correspondence, third-party partners, or manual offline procedures.
Universities that do support online verification may allow:
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Graduates to apply for verification via a student portal
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Third-party organizations to request verification with consent
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Issuance of a digitally signed verification letter or email confirmation
However, many universities in developing countries still rely on physical forms, hard copies, or in-person submissions.
How to Apply for Online Degree Verification: Step-by-Step Guide
1. Visit the Official University Website
Start by visiting the official website of the university or college from which you graduated. Look for sections titled “Examination Cell,” “Academic Services,” “Verification Unit,” or “Student Support.”
2. Search for Degree Verification Services
If available, locate the page dedicated to degree verification. This section usually provides details on how to initiate a request, including any downloadable forms, application guidelines, and contact information.
3. Download and Fill the Degree Verification Form
Fill in the form with correct details such as:
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Full name (as per university records)
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Enrollment or roll number
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Course name and year of passing
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University registration or certificate number
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Purpose of verification (employment, WES, immigration, etc.)
Ensure the details match those on your academic documents to avoid delays or rejection.
4. Upload or Attach Required Documents
Commonly required documents for degree verification include:
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Copy of the degree certificate
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Final marksheets or consolidated transcript
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Government-issued ID proof
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Authorization letter (if a third party is requesting on your behalf)
Ensure all documents are clearly scanned and saved in the correct format.
5. Pay the Verification Fee
Most universities charge a nominal fee for verifying academic credentials. Payment options usually include:
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Credit/debit cards
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Net banking
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UPI transfers
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Demand drafts or bank challans (for semi-digital institutions)
Retain proof of payment, as you’ll often need to attach it to your application.
6. Submit the Application
Submit the completed form and documents either through the university’s online portal, via email (if allowed), or by uploading it on a designated platform.
Some universities also allow submission by postal mail or through third-party agencies that handle such requests on behalf of graduates and organizations.
7. Track the Status of Your Request
If your university offers tracking, make use of it to stay updated on the progress of your application. Some institutions may also send you email confirmations at various stages of processing.
Common Issues Faced During Online Degree Verification
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Outdated University Portals: Many institutions lack user-friendly digital infrastructure.
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Slow Response Times: Verifications can take weeks or months if not followed up.
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Incomplete Documentation: Missing marksheets, IDs, or incorrect information causes rejections.
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Payment Errors: Mismatched payment references or fee discrepancies can delay processing.
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No Online Options: In several cases, universities still require manual paperwork despite a partially digital interface.
Such challenges can be especially stressful for students or professionals living abroad, with limited access to college offices or local representatives.
How FACTS Transcripts Can Help You with Degree Verification
If you’re struggling with an unclear verification process, dealing with unresponsive university departments, or simply can’t travel to your alma mater, FACTS Transcripts offers a professional solution that streamlines the entire degree verification experience.
Here’s how FACTS Transcripts simplifies the process:
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Coordinates directly with your university’s verification cell
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Prepares, fills, and submits all necessary forms on your behalf
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Reviews your documents for accuracy and completeness
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Makes the required payments and keeps records for verification
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Tracks your application throughout the process
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Dispatches the verified document to WES, immigration agencies, or prospective employers
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Eliminates the need for you to physically visit the university
Whether you are residing in a different city, state, or country, FACTS Transcripts acts as your trusted partner, ensuring your academic achievements are verified without unnecessary delays or complications.
Conclusion
Degree verification is more than a formality—it’s a critical step toward your academic, professional, or immigration goals. While some universities have made the shift toward online verification systems, many still operate through manual or hybrid processes that can be confusing and time-consuming.
If you’re short on time, unfamiliar with the process, or unable to visit your university, don’t let verification become a barrier. FACTS Transcripts handles the entire process for you—efficiently, transparently, and without requiring you to step into your college. Your degree deserves to be recognized globally, and FACTS ensures that happens with ease and professionalism.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.
FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.
