In today’s globalized academic and professional landscape, proving your proficiency in the English language has become essential for further education, migration, or employment abroad. For many students and professionals who have completed their education in India, one of the most effective ways to demonstrate this is through a Letter of Medium of Instruction.
This blog post explores the importance of the Letter of Medium of Instruction, what it includes, why you may need one, how to apply for it, and how FACTS Transcripts can help you obtain it effortlessly—without the need to physically visit your university.
What Is a Letter of Medium of Instruction?
A Letter of Medium of Instruction is an official document issued by your university or college, certifying the language in which you were taught during your academic program. For most Indian institutions, this language is English.
This document serves as evidence that you completed your degree in English, which is often required by international institutions, credential evaluation agencies, and immigration departments.
Key Elements Included in a Medium of Instruction Letter
The structure and format of this letter may vary between universities, but a typical Letter of Medium of Instruction will include:
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Full name of the student
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Name of the academic program completed
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Duration of the course
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Statement confirming that the medium of instruction was English
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Official seal and signature from the Controller of Examinations or Registrar
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University letterhead and date of issue
Some institutions may also include additional details such as enrollment number or academic performance, depending on their internal policies.
Why Is the Medium of Instruction Letter Important?
The Letter of Medium of Instruction serves several critical purposes, especially for those pursuing opportunities outside India. Here’s why it matters:
1. Substitute for Language Proficiency Tests
Several universities abroad allow students to submit a Medium of Instruction letter instead of standardized English language proficiency tests like IELTS, TOEFL, or PTE. This helps save time, money, and effort.
2. Required for Credential Evaluations
Organizations such as WES (World Education Services), ECE (Educational Credential Evaluators), ICAS, and others often require this document to assess your qualifications accurately.
3. Essential for Immigration Applications
Some countries may require this letter during immigration processes to confirm your ability to function in an English-speaking environment.
4. Facilitates Employment Abroad
Many employers, licensing boards, or regulatory bodies overseas require evidence that you were trained in English to consider your educational background valid.
Who Should Apply for a Medium of Instruction Letter?
You may need to obtain this letter if:
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You’re planning to apply for postgraduate or diploma programs abroad
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You’re going through a credential evaluation process
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You’re applying for immigration or permanent residency
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You’re seeking a job or professional license in an English-speaking country
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You’re undergoing verification by foreign employers or authorities
Even if you’re not asked for it immediately, having this letter ready can help avoid delays during critical stages of your application process.
How to Request a Letter of Medium of Instruction
The process to obtain a Medium of Instruction letter can differ based on the university, but here is a general step-by-step guide:
Step 1: Identify the Right Department
This certificate is usually issued by the Examination Branch, Academic Records Section, or the Registrar’s Office. Some institutions allow online requests, while others may need you to submit a physical application.
Step 2: Gather Required Documents
Before applying, collect the necessary documents. These typically include:
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Copy of degree certificate
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Copy of marksheets (semester-wise or consolidated)
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Government-issued ID (such as Aadhaar card or passport)
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Application form or formal request letter
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Payment proof or demand draft (if applicable)
Step 3: Write a Formal Request (if required)
If no specific application form is available, you may need to draft a formal request letter. It should include:
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Your full name
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Enrollment number or student ID
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Course and year of passing
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Purpose of the request (e.g., “for submission to WES or immigration authority”)
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Address to which the letter should be sent
Step 4: Submit Your Application
You can submit your request:
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In person at the university
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By courier or post
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Via email (if permitted by the institution)
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Through online student service portals (for modernized universities)
Make sure to keep a copy of the acknowledgment or receipt for reference.
Step 5: Processing and Delivery
Once your request is accepted, processing may take anywhere from a few days to several weeks, depending on the university. The letter is either sent to your registered address or directly to the requested organization.
Common Issues Faced During the MOI Letter Application
Students and alumni often face challenges while applying for their Letter of Medium of Instruction:
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Lack of clear guidelines on the university’s website
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Universities requiring in-person visits or local representation
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Delayed communication or response from university offices
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Missing records, mismatched names, or errors in academic data
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Difficulty in making payments from overseas locations
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High courier costs for international delivery
These issues can create unnecessary stress, especially if you’re on a tight deadline for university admissions or visa applications.
How FACTS Transcripts Can Help You Obtain a Letter of Medium of Instruction Easily
If you’re unable to visit your university or you’re unsure how to handle the application process, FACTS Transcripts offers a reliable solution. With extensive experience working with Indian universities, FACTS Transcripts can manage the entire process on your behalf—from document collection to final dispatch.
Here’s what FACTS Transcripts can do for you:
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Coordinate directly with your university’s academic office
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Handle paperwork, application forms, and payment
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Review your documents to avoid common errors
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Track the progress of your request and provide regular updates
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Send the final letter to your address or directly to the institution you specify
Whether you’re in another city or abroad, FACTS Transcripts saves you time and energy by dealing with university procedures, queues, and documentation. You don’t have to chase departments, follow up endlessly, or worry about delays.
Final Words
A Letter of Medium of Instruction is a small yet powerful document that opens doors to educational and professional opportunities across the globe. While the process of obtaining it might seem bureaucratic and overwhelming, it doesn’t have to be.
With the right approach—and the right support—you can secure your MOI certificate smoothly and stress-free. Let FACTS Transcripts take care of the complexities while you focus on your next big move. Their end-to-end service ensures that your application is completed efficiently, without you having to set foot on your college campus.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
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