Losing an academic document can be a stressful and frustrating experience—especially when the document in question is a marks card, which serves as proof of your academic performance. If you’re an alumnus or student of Annamalai University and have misplaced or damaged your original marks card, there’s no need to panic. The university has a well-established process for issuing duplicate marks cards to eligible applicants.
Whether your original document was lost due to travel, shifting homes, natural wear and tear, or theft, it is entirely possible to obtain a new certified copy through the university’s official process. In this detailed guide, you will learn everything about how to apply for a duplicate marks card from Annamalai University — including required documents, procedures, fees, timelines, and valuable tips for a hassle-free experience.
What Is a Duplicate Marks Card?
A Duplicate Marks Card is a certified reissue of the original semester-wise or annual mark sheet that you were awarded upon the successful completion of an examination. This document contains the same information as the original, such as:
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Student’s full name
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Registration or enrollment number
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Course name and year of study
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Subject-wise marks or grades
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Semester-wise or year-wise division
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Final result status (Pass/Fail/Withheld)
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University seal and signature of the Controller of Examinations
It carries the same authenticity and value as the original and can be used for higher education applications, employment, migration, visa processes, and credential evaluations.
When Should You Apply for a Duplicate Marks Card?
You should consider applying for a duplicate marks card from Annamalai University under the following circumstances:
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The original marks card is lost, stolen, or misplaced
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The document has been damaged, torn, or rendered unreadable
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The marks card was destroyed in a natural calamity, fire, or other unforeseen events
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You are required to submit a certified copy for credential evaluation or verification abroad
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You are applying for government jobs, foreign universities, or migration processes
In all such cases, the university allows for the issuance of a duplicate after verification.
Preliminary Conditions to Be Met
Before initiating the application process, ensure the following:
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You were enrolled in a recognized course under Annamalai University (regular or distance mode)
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Your examination results were officially declared and your original marks card was issued
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You possess valid proof of identity
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You are ready to provide an affidavit or police complaint as applicable
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You are able to pay the prescribed fee for the reissue of the document
Required Documents for Obtaining a Duplicate Marks Card
To apply for a duplicate marks card from Annamalai University, you must prepare the following set of documents:
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Application Form for Duplicate Marks Card
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Properly filled with accurate details like name, registration number, course, year, and reason for reissue.
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Copy of Any Previously Issued Academic Record (If Available)
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If you have photocopies or scanned images of the lost/damaged mark sheet, attach them.
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Notarized Affidavit
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A legal document made on non-judicial stamp paper declaring the loss of the original document, signed before a notary.
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Copy of FIR or Police Complaint (Optional but Recommended)
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If the document was stolen or lost in public places, filing an FIR with local police helps add credibility.
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Self-attested Copy of a Government ID
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Such as Aadhar card, voter ID, driving license, or passport.
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Passport-Size Photographs
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As requested by the university (typically one or two recent color photographs).
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Fee Payment Receipt
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Payment of the prescribed fee via demand draft, online transfer, or any mode accepted by the university.
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Covering Letter
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A letter addressed to the Controller of Examinations requesting the issuance of a duplicate marks card. It should state your full name, program details, the reason for applying, and contact information.
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Self-Addressed Stamped Envelope
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For postal delivery, especially if you’re applying from a remote area or overseas.
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Step-by-Step Application Process
Step 1: Download or Collect the Application Form
Obtain the official application form from:
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The Controller of Examinations office at Annamalai University in person
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Request by post from the university
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The official university portal, if downloadable forms are available
Fill the form with utmost accuracy, and ensure all details match your original academic records.
Step 2: Prepare the Affidavit
Prepare a notarized affidavit stating:
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Your full name
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Registration or enrollment number
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Name of the course
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Year of study
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Details about the loss or destruction of the original marks card
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A declaration that the duplicate copy will be used only for legitimate academic or professional purposes
This affidavit should be typed on stamp paper (usually ₹20 or ₹50 denomination) and attested by a notary public.
Step 3: Make the Payment
The university charges a nominal fee for issuing a duplicate marks card. The fee depends on:
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Whether the request is for a single semester/year or multiple documents
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Mode of delivery (in-person collection or postal dispatch)
The payment can be made via:
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Demand Draft (DD) drawn in favour of “The Controller of Examinations, Annamalai University” payable at Chidambaram
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Online payment portal (if operational)
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Cash payment at the university for direct applicants
Retain proof of payment to attach with your application.
Step 4: Submit the Application
You can apply in the following ways:
A. In-Person Submission
If you’re in or near Tamil Nadu, you can directly visit the university’s Controller of Examinations office. Submit your filled application form along with all documents in person. Collect the acknowledgment slip for reference.
B. By Post or Courier
Applicants from outside Tamil Nadu or other countries can send the completed application set via registered post or courier. Include:
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All the required documents
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Covering letter
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Fee receipt or DD
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Self-addressed envelope
Mail your documents to:
The Controller of Examinations
Annamalai University
Annamalai Nagar, Chidambaram – 608002
Tamil Nadu, India
Expected Processing Time
Once the application is received, the university typically takes 2 to 4 weeks to verify and process the request. Processing time may vary based on:
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Accuracy and completeness of your documents
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Number of requests received at that time
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Public holidays or academic calendar delays
Applicants should wait patiently but may follow up by phone or email after two weeks if there is no update.
Delivery of the Duplicate Marks Card
Once processed, the duplicate marks card is dispatched via:
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Registered Post/Speed Post to the address provided in the application
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Courier service, in case of third-party application or urgent requirements
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In-person collection, if the student or an authorized representative is collecting it directly
Make sure to store the duplicate safely and consider making several photocopies or digital scans for future use.
Authorizing a Representative to Apply on Your Behalf
If you are not in India or are unable to visit the university due to work or personal obligations, you can authorize a third party to submit and collect the document on your behalf. This requires:
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A signed authorization letter
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Identity proof of both the applicant and the representative
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All application materials prepared and signed by the applicant
This process is widely used by alumni who are settled abroad or living in other states.
Engaging Professional Services for Support
For alumni who need quicker processing or face difficulties in coordinating with the university, several professional academic documentation services specialize in:
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Preparing affidavits
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Submitting applications
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Liaising with the university
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Collecting and couriering the marks card worldwide
These services can be useful for students applying for WES, IQAS, CES, or international credential evaluations, as well as for those submitting documents to embassies or immigration departments.
Final Thoughts
Losing a marks card can cause a temporary disruption in your academic or professional plans, but the reissue process from Annamalai University is designed to help students and alumni recover this critical document with proper documentation and effort. Whether you’re applying for further studies, a job, or migration abroad, your marks card is a cornerstone of your academic identity.
With a clear understanding of the procedure, required paperwork, and timelines, you can approach this process confidently and systematically. Whether you’re managing the application yourself or with the help of a trusted service provider, your focus should remain on accuracy, completeness, and timely submission of all materials.
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