Applying for a transcript but facing unexpected delays? Missing or incorrect documents are one of the biggest reasons for rejections and delays in transcript processing. Whether you need your transcript for higher education, employment, or immigration, ensuring that you have the right documents is crucial.
In this blog, we’ll help you identify the documents you need and guide you through how to fix missing document issues quickly!
1. What Documents Are Required for a Transcript?
Every university has its own set of requirements, but generally, you’ll need:
✔ Application Form – Properly filled and signed
✔ Mark Sheets (All Semesters) – Original or attested copies
✔ Degree Certificate – Provisional or final
✔ Identity Proof – Passport, Aadhaar, or University ID
✔ Payment Receipt – Proof of transcript fee payment
✔ Authorization Letter – If someone else is collecting on your behalf
🔹 University-Specific Requirements
Some universities may require additional documents, such as:
- WES/ICAS Reference Number (for international evaluations)
- Convocation Certificate (for certain institutions)
- Course Syllabus Copy (for credit evaluation purposes)
Before applying, always check your university’s official website for an updated list of required documents.
2. How to Check If You’re Missing Any Documents?
Step 1: Review Your University’s Transcript Guidelines
Log in to your university’s official transcript request portal or contact the registrar’s office to get the exact document checklist.
Step 2: Compare Your Documents with the Checklist
Gather all the necessary documents and cross-check them one by one against the university’s official list.
Step 3: Check for Signature or Attestation Requirements
Some universities require:
- Self-attested copies of mark sheets
- University-sealed and signed documents
- Notarized copies of certificates for verification
Missing an attestation? Contact your university’s administration office immediately.
Step 4: Follow Up on Previous Requests
If you’ve already applied for transcripts and haven’t received them, check your email or application status to see if a document is missing.
3. What to Do If You’re Missing a Document?
If You Lost a Mark Sheet or Degree Certificate
- Apply for a duplicate copy from your university’s examination department.
- If the original is unavailable, request a provisional certificate.
If You Forgot to Submit a Required Document
- Contact the university immediately to ask if you can send the missing document separately.
- Some universities allow document uploads via email for faster processing.
If You Need Urgent Processing
- Visit the university in person if possible.
- Request express or fast-track services (if available).
- Hire an authorized agency to help process missing documents faster.
4. Avoiding Delays: Tips for a Smooth Transcript Process
✔ Double-check the requirements before submitting your request.
✔ Organize all documents in a folder to avoid missing any.
✔ Request duplicate copies in advance if your originals are lost.
✔ Track your application and respond quickly if the university asks for additional documents.
✔ Keep digital and physical copies of all documents for future use.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.
FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.
