Facts Verify

For graduates of Ranchi University who are planning to study or immigrate abroad, or even apply for jobs where academic authenticity is crucial, obtaining a Genuineness Certificate can be an essential part of the documentation process. This certificate serves as an official attestation from the university that your degree, marksheets, and other academic credentials are authentic and were genuinely awarded by the institution.

Whether you’re applying for a visa, pursuing further education overseas, submitting documents for government or private sector jobs, or dealing with international credential evaluations, a Genuineness Certificate offers legitimacy and validation to your academic claims.

This detailed blog will walk you through every aspect of getting a Genuineness Certificate from Ranchi University—including eligibility, required documents, submission procedure, timelines, and helpful tips to avoid delays.

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What is a Genuineness Certificate?

A Genuineness Certificate is a formal letter or document issued by the university which confirms that the student in question studied at the university, completed a specific program, and received the stated degree or qualification. It is often requested by foreign universities, immigration agencies, credential evaluation bodies, or employers who need to confirm the legitimacy of a student’s academic background.

This certificate typically includes:

• Student’s full name

• Course and year of passing

• Enrollment or roll number

• Program duration

• Confirmation of award of degree

• University’s official seal and authorized signature

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Who Needs a Genuineness Certificate from Ranchi University?

You may need a Genuineness Certificate from Ranchi University if you fall under any of the following categories:

• You are applying for international credential assessment (WES, IQAS, CES, ICES, etc.)

• You are immigrating to Canada, USA, UK, Australia, or other countries where academic verification is mandatory

• You are applying for a student visa or permanent residency

• You are pursuing postgraduate education overseas

• You are applying for a government job or background check where certificate authenticity must be validated

• You lost access to your transcript and need independent academic verification

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Documents Required to Apply for a Genuineness Certificate

To ensure a smooth application process, you must collect and submit a set of required documents along with your request. The following is a typical list, although slight variations may occur based on university policy or updates in procedure:

1. Application Letter
   A formal application addressed to the Registrar or Controller of Examinations, stating your request for a Genuineness Certificate and the purpose for which it is required.

2. Copy of Degree Certificate
   A self-attested photocopy of your original degree or provisional degree certificate.

3. Copy of Mark Sheets (All Semesters/Years)
   Include copies of consolidated as well as semester-wise mark sheets. Ensure they are clear and self-attested.

4. Proof of Identity
   A government-issued ID such as Aadhaar card, Passport, PAN card, or Voter ID.

5. Enrollment or Registration Number Proof
   Your admit card, registration form, or any university-issued document that carries your registration or roll number.

6. Proof of Purpose (Optional)
   Some departments may ask for a letter from the requesting authority—such as an employer, foreign university, or immigration department—that has asked for the genuineness verification.

7. Passport Size Photographs
   Carry two recent passport-size photographs as some departments attach this to your records.

8. Demand Draft or Payment Receipt
   Some universities charge a nominal fee for issuing a Genuineness Certificate. This may be payable through a demand draft or bank challan drawn in favor of Ranchi University.

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Where to Apply: The Issuing Authority

The Genuineness Certificate is usually issued by the Office of the Controller of Examinations at Ranchi University. This office is responsible for verifying the academic records of students and certifying the validity of documents.

You can approach the university in person or apply through a designated documentation agency or authorized representative, especially if you are located outside Jharkhand or India.

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Step-by-Step Procedure to Apply for a Genuineness Certificate from Ranchi University

Step 1: Draft a Formal Request
Write an application addressed to the Controller of Examinations clearly stating:

• Your full name and contact information

• The purpose for which you need the certificate

• Your course name, registration number, year of passing

• The list of documents attached with the application

Step 2: Organize All Supporting Documents
Photocopy and self-attest all necessary documents listed earlier. Keep originals ready for verification, if submitting in person.

Step 3: Pay the Required Fee
Enquire about the exact fee for the Genuineness Certificate at the university counter or through an official notification. Make the payment through the accepted mode (e.g., demand draft, university payment portal).

Step 4: Submit Your Application
Visit Ranchi University’s administrative block and submit your application at the Examination Section or the Dispatch/Document Verification Unit. You may be required to sign a register or provide biometric identification.

Step 5: Collect Acknowledgment Slip
Once your documents are accepted, ask for an acknowledgment slip with reference number, date of submission, and contact point for follow-up.

Step 6: Wait for Processing
The university may take 15 to 30 working days (or more during exam seasons) to process the application, verify your records internally, and issue the Genuineness Certificate.

Step 7: Receive the Certificate
You can either collect the certificate in person or request it to be dispatched to your home address, embassy, or third-party evaluation agency, depending on the options available.

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Important Tips to Avoid Delays

• Ensure that all documents submitted are clear, legible, and self-attested

• Double-check the name spelling, course title, and year of passing across all documents

• If applying through a third party, submit an authorization letter along with identity proof of both parties

• Track your application periodically by calling the Examination Section or visiting the university if feasible

• If you’re based overseas, consider hiring a professional documentation agency that deals with Ranchi University procedures regularly

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What If the Certificate is Urgently Required?

In urgent situations, such as visa application deadlines, embassy interviews, or job onboarding processes, you can submit a request for priority processing along with proof of urgency (like visa appointment letters, offer letters, etc.). Whether the university accommodates urgent requests depends on internal policy and discretion of the Registrar’s office.

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Can Someone Else Collect the Certificate on My Behalf?

Yes, if you are unable to collect the Genuineness Certificate in person, you can authorize someone else with:

• An authorization letter signed by you

• A copy of your valid ID proof

• The authorized person’s photo ID proof

• The original acknowledgment slip or reference number

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

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In the rapidly evolving landscape of international education and immigration, various documents and formal processes play a critical role in shaping an individual’s journey. Among these, two seemingly unrelated entities—Ranchi University and GCMS notes—often intersect in ways that are both crucial and misunderstood. If you’re an alumnus of Ranchi University or a current student pursuing immigration, especially to countries like Canada, understanding how these two elements connect is vital.

This comprehensive blog explores the relationship between Ranchi University and GCMS notes, why these two are relevant to your immigration file, and how your academic background could influence your visa application’s trajectory.

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What Are GCMS Notes? A Brief Overview

GCMS stands for Global Case Management System, a digital system used by Immigration, Refugees and Citizenship Canada (IRCC) to manage visa and immigration applications. It contains a detailed record of all interactions, officer notes, document verifications, assessments, and decisions related to an applicant’s case.

When a visa application is delayed, rejected, or remains under review for an extended period, applicants often request a copy of their GCMS notes through an Access to Information and Privacy (ATIP) request. These notes provide transparency and allow the applicant to understand:

• Why their visa was refused or delayed

• Which documents were flagged or verified

• What concerns the visa officer had

• Whether background or education checks were completed

This brings Ranchi University into the picture—especially for those who have used academic credentials from the university in their immigration or study abroad application.

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Why Ranchi University Appears in GCMS Notes

When you apply for a study permit, permanent residency, or work visa using your academic credentials, immigration authorities conduct background checks to validate the authenticity of your educational qualifications. If your bachelor’s, master’s, or doctoral degrees were obtained from Ranchi University, IRCC may mention the university in your GCMS notes for several reasons:

1. Educational Credential Assessment (ECA) Verification
   If you’ve used a WES, IQAS, ICES, or CES report based on documents issued by Ranchi University, IRCC may list the university as the institution that awarded your degree. The GCMS notes may contain references like:

   • “Degree verified from Ranchi University”

   • “WES report matches academic records from Ranchi University”

2. Document Authenticity Checks
   In cases of document concerns, IRCC officers may note efforts to verify the authenticity of your:

   • Transcripts

   • Degree certificate

   • Medium of Instruction (MOI) letter

   • Consolidated marksheet

   You may find phrases in GCMS such as:

   • “Verification request sent to Ranchi University”

   • “Awaiting confirmation from Ranchi University regarding degree authenticity”

3. Concerns About Fraudulent Documents
   Unfortunately, due to rising incidences of forged academic credentials globally, even genuine applicants can find themselves under intense scrutiny. If the visa officer suspects discrepancies, Ranchi University may be contacted directly. GCMS notes may reflect:

   • “Institutional verification pending – Ranchi University”

   • “Education documents under review due to inconsistent format”

4. Review of Institutional Reputation
   GCMS notes sometimes include an officer’s internal remarks about the reputation or recognition status of the university. If Ranchi University is considered reputable and recognized by India’s UGC and NAAC, it may help positively influence the officer’s decision.

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When Ranchi University Becomes Critically Important in GCMS Notes

1. If You Applied with an ECA Report

If you submitted a WES report that evaluated your Ranchi University credentials, IRCC cross-references this report with their internal systems. Any mismatch between what’s in the WES report and the documents you submitted can raise red flags.

2. If IRCC Suspects Fake or Altered Documents

Sometimes, third-party agents or unverified consultants may alter documents unknowingly to the applicant. If IRCC suspects tampering, they initiate verification directly with Ranchi University. In such cases, your GCMS notes may reflect communication delays or pending confirmations, which can lead to application delays or refusals.

3. If You Submitted Documents Without Transcript or MOI

IRCC officers may look for a full transcript or MOI letter as part of their education verification. If these were not submitted or were incomplete, your GCMS notes might reflect a decision delay or refusal due to “incomplete educational documentation.”

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How to Avoid Issues That Show Up in GCMS Notes Regarding Ranchi University

To ensure that your Ranchi University academic records are not the reason your immigration application gets delayed or denied, follow these best practices:

1. Submit Only Official, Verified Documents
   Always use transcripts, degree certificates, and other academic credentials that are officially issued and sealed by Ranchi University. Do not attempt to submit scanned, unverified, or unofficial versions.

2. Use Recognized Credential Evaluation Services
   Get your credentials evaluated through services like WES, IQAS, or CES, and ensure the evaluation report matches your Ranchi University qualifications exactly.

3. Get a Medium of Instruction Letter (if applicable)
   If you’re applying under study or Express Entry programs where language of instruction matters, request an official MOI letter from Ranchi University in advance.

4. Consider a Third-Party Documentation Service
   If you’re abroad and unable to coordinate with the university directly, reliable transcript or verification service providers can ensure documents are collected, authenticated, and dispatched according to international standards.

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How GCMS Notes Help You Take Action If There’s an Issue with Ranchi University Credentials

GCMS notes are not just technical documents; they are diagnostic tools. Here’s how you can use them if you suspect there’s an issue tied to your Ranchi University education:

• Identify what went wrong – Was the document delayed, not sealed properly, or flagged as unauthentic?

• Get in touch with the university – If a verification is pending, contact Ranchi University’s examination section or controller of examinations to follow up.

• Submit missing or corrected documents – If the officer noted an error, you may be able to re-apply with complete records.

• File a new application with stronger documentation – Based on your GCMS notes, prepare a better application with improved clarity and document quality.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

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In today’s globally connected world, academic credential evaluation has become a vital step for those seeking to study, work, or immigrate abroad. For many students and professionals educated in India, World Education Services (WES) plays a crucial role in verifying their academic qualifications for use in countries like Canada and the United States. If you completed your education from Ranchi University and need your documents verified for WES, this in-depth guide will walk you through the complete process—from preparing your paperwork to successful document dispatch and verification.

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What Is WES Verification and Why Is It Important?

World Education Services (WES) is a widely recognized credential evaluation agency that assesses international academic degrees and diplomas to determine their equivalency in the North American education system. A WES verification report is often required by:

• Universities and colleges abroad

• Immigration authorities (e.g., IRCC for Canada PR under the Express Entry system)

• Licensing boards for professional recognition (especially in healthcare, engineering, teaching)

• Employers who want to verify the authenticity of foreign credentials

WES requires your academic documents—primarily your transcript and degree certificate—to be authenticated and sent directly by the issuing university. This is where Ranchi University’s role becomes vital.

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Which Documents Are Required for WES Verification?

To complete WES verification through Ranchi University, you typically need to submit the following academic documents:

1. Official Transcript (Consolidated Mark Sheet or Semester-Wise Sheets)

2. Degree Certificate (Provisional or Final)

3. WES Academic Records Request Form (downloadable from the WES website)

4. Identification Proof (such as Aadhaar, Passport copy)

5. Application Form for Transcript/Verification (issued by Ranchi University)

6. Payment Receipt for University Processing Fees

7. Authorization Letter (if a third party is handling the submission)

Make sure the name and details on your academic records match your current ID and the name on your WES application.

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Understanding the WES Academic Records Request Form

This form is a standardized document that must be filled out by the applicant and signed/stamped by Ranchi University. It provides instructions to the university regarding the packaging and dispatch of your documents. It must be enclosed in the envelope along with the academic documents and then sealed and stamped across the flap.

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Step-by-Step Process to Get WES Verification from Ranchi University

Step 1: Create an Account with WES and Obtain a Reference Number

Before approaching Ranchi University, create an account on the WES website and select the type of evaluation you need (e.g., ECA for immigration or general credential evaluation for education/employment). Once registered, you will receive a WES Reference Number. This number must be mentioned clearly on all documents and envelopes submitted to WES.

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Step 2: Prepare Your Documents for Submission

Compile all required documents, including:

• Self-attested copies of mark sheets and degree certificates

• A filled WES Academic Records Request Form

• Photocopy of your WES reference number page

• University’s transcript request or verification form (if applicable)

Ensure all documents are clearly scanned, legible, and consistent in spelling and layout. Original certificates are usually not required but keep them handy for verification if applying in person.

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Step 3: Fill the University’s Transcript/Verification Form

Ranchi University requires a separate application form for transcript issuance or WES verification. This can typically be collected from the university’s Examination Section or affiliated college. The form will require:

• Your name, course details, and enrollment number

• Year of passing

• College name (if under an affiliated institution)

• Contact details

You’ll also need to indicate the purpose clearly—“WES Evaluation/Verification”—to ensure your documents are sealed properly for international submission.

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Step 4: Make the Payment for Transcript/Verification Fees

Ranchi University charges a fee for processing WES verification requests. This may include:

• Transcript issuance charges

• Courier/postal dispatch fees (if opting for university dispatch to WES)

• Verification/authentication charges

Payment is usually accepted via:

• Demand Draft (in favor of Ranchi University)

• University bank challan

• Online transfer (if such a facility exists)

Be sure to get a receipt or proof of payment, as it must be submitted with the application.

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Step 5: Submit the Complete Application to Ranchi University

You can now submit the full application either:

• In person: Visit the Ranchi University Examination Section or relevant office

• By post/courier: Send all documents to the university’s official address

• Through an authorized representative: If you’re abroad, someone with your authorization letter and ID copy can apply on your behalf

Be sure to include the WES reference number on every document and the outer envelope.

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Step 6: University Processes the Application and Prepares the Packet

Once submitted, the university will:

• Verify the authenticity of your academic records

• Stamp and seal your transcripts in an official envelope

• Endorse the WES Academic Records Request Form

• Either dispatch the packet directly to WES or return it to you to send

The envelope must be sealed and stamped across the back flap to maintain WES verification standards.

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Step 7: Dispatching Documents to WES

Depending on the university’s policy, you may choose one of the following:

• University-sent: Ranchi University sends your envelope directly to WES via registered post or courier

• Self-sent: You collect the sealed envelope and courier it to WES yourself

WES accepts documents at its designated addresses in Canada or the United States. Use a reliable courier service with tracking capability.

Processing Time and Follow-Up

The average processing time at Ranchi University for WES-related transcript or verification requests is approximately 3 to 6 weeks, depending on administrative workload and document availability. Courier delivery to WES can take an additional 1 to 2 weeks depending on location.

Once WES receives your sealed packet, they will update your account status, and you will be able to track the progress of your evaluation online.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Losing your original marks card can be stressful, especially when you need it urgently for higher education, employment, immigration, or credential evaluation. Whether it was lost during a move, damaged over time, or misplaced in storage, the good news is that Ranchi University allows former and current students to apply for a duplicate marks card. This comprehensive blog outlines the complete process of obtaining a duplicate marks card from Ranchi University and offers important tips to ensure the procedure is smooth, efficient, and free of unnecessary delays.

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What is a Duplicate Marks Card?

A duplicate marks card is a reissued version of your original semester-wise or year-wise mark sheet that was lost, misplaced, or damaged. It serves as an official academic document containing your subject-wise scores, internal and external marks, and total percentage for the relevant semester or academic year.

Ranchi University provides the facility to reissue marks cards for:

• Individual semesters or years

• Multiple semesters (if more than one document is lost)

• Complete academic programs (when all mark sheets are needed in duplicate)

These duplicates are valid for all academic and official purposes, provided they are duly certified and issued by the university.

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Who Can Apply for a Duplicate Marks Card?

You are eligible to apply for a duplicate marks card from Ranchi University if:

• You were enrolled in a degree or diploma program at the university or any of its affiliated colleges.

• You have lost your original mark sheets due to theft, fire, natural calamities, or relocation.

• Your original marks card is damaged or defaced beyond recognition.

• You need certified academic records for admission, job applications, government verifications, or overseas credential assessments.

The university allows former students, graduates, and currently enrolled students to apply for duplicate documents, provided that the necessary evidence and identification are submitted along with the application.

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Common Reasons for Requesting a Duplicate Marks Card

1. Loss or Misplacement during relocation or storage

2. Theft or robbery resulting in loss of documents

3. Damage due to water, fire, insects, or physical wear

4. Institutional requirements for verified duplicates

5. Credential evaluation for agencies like WES, IQAS, CES, etc.

6. Immigration documentation for study, work, or permanent residency abroad

Regardless of the reason, timely action can help you obtain a duplicate and avoid interruptions to your plans.

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Documents Required to Apply for a Duplicate Marks Card

To process your request, Ranchi University requires a set of supporting documents. Prepare the following before initiating your application:

1. Application Form for Duplicate Marks Card (duly filled)

2. Self-attested copy of any government-issued photo ID

3. Affidavit on a non-judicial stamp paper stating the loss or damage of the original document

4. FIR copy or Police Complaint Acknowledgment (optional but recommended)

5. Photocopy of the lost marks card (if available)

6. Copy of Degree Certificate or Provisional Certificate

7. Recent passport-size photographs

8. Proof of fee payment (bank challan, demand draft, or online transaction receipt)

9. University registration number/enrollment proof

10. Self-addressed envelope (if you want it delivered by post)

Make sure your affidavit and ID are up-to-date, and double-check all entries in the application form.

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Step-by-Step Procedure to Get a Duplicate Marks Card

Step 1: Draft an Affidavit

Prepare an affidavit on a non-judicial stamp paper clearly stating:

• Your full name and course details

• Year of admission and graduation (if applicable)

• Specific reason for requesting a duplicate

• Statement confirming that the original marks card has been lost or damaged and is not in your possession

• Your assurance that the duplicate will be used only for official purposes

This document must be signed by a notary public and should include your signature and photograph.

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Step 2: File a Police Complaint (Optional but Useful)

Although not mandatory in all cases, filing a First Information Report (FIR) or a General Diary (GD) entry at your local police station adds legitimacy to your claim of loss. It helps protect you from misuse of the lost marks card and may be requested in sensitive verifications, especially for international purposes.

Ensure the complaint contains:

• Details of the lost document

• Date and place of loss

• Your personal and academic identification

Retain a copy of the police complaint acknowledgment slip or FIR for submission.

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Step 3: Fill Out the Duplicate Marks Card Application Form

Obtain the official application form for duplicate marks cards from:

• The Examination Section at Ranchi University

• Your college’s administrative office (if affiliated)

• Authorized academic documentation service providers

Fill in all required details accurately:

• Course name and stream

• Year and semester of the lost mark sheet(s)

• University registration number

• College name and location

• Permanent address and mobile number

• Reason for request

Avoid spelling errors and mismatched information. Attach a passport-size photograph where indicated.

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Step 4: Pay the Prescribed Fee

Ranchi University charges a fee for issuing duplicate marks cards. Payment can be made via:

• Bank challan to a designated university account

• Demand Draft drawn in favor of Ranchi University (payable at Ranchi)

• Online transfer (if enabled)

Keep a copy of the fee receipt as it must be attached to the application.

Fee amounts may vary depending on:

• Number of mark sheets requested

• Whether it’s a regular or urgent request

• Whether delivery is local or international

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Step 5: Submit the Application and Supporting Documents

After compiling all the documents:

• Submit the application at the Examination Branch of Ranchi University.

• If your college handles academic record forwarding, you may submit it there.

• If you’re applying through a representative, include a letter of authorization with the representative’s ID proof.

If you’re unable to visit in person due to distance or residency abroad, a professional academic documentation agency can submit and manage the entire process on your behalf.

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Step 6: Collect or Receive the Duplicate Marks Card

Depending on your preference and method of submission, you can:

• Collect the duplicate marks card in person at the university counter.

• Authorize someone to collect it on your behalf.

• Opt for postal or courier delivery to your home or office (in India or abroad).

The processing time generally ranges between 15 to 30 working days, though urgent requests may be processed more quickly.

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Special Notes and Precautions

• The university does not issue duplicate documents without proper documentation and verification, so ensure all formalities are complete.

• If you are applying for multiple semesters or complete program mark sheets, specify clearly in your application.

• Only one duplicate is issued per document, so keep it secure once you receive it.

• If applying for overseas credential evaluation (e.g., WES, IQAS), check if you also need sealed transcripts in addition to duplicate mark sheets.

• For students outside India, using an authorized academic documentation service can save time, ensure accuracy, and reduce risk of rejection due to incomplete paperwork.

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What to Do If the Duplicate Marks Card is Delayed

If the document is not issued within the expected timeframe:

• Visit or contact the university’s Examination Section.

• Check if your application had any errors or missing documents.

• Follow up with a formal letter or email request for status.

• Use your acknowledgment slip or receipt for reference.

Prompt and respectful communication usually ensures faster resolution.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

A Verification Letter from Ranchi University is a crucial document for students who need official confirmation of their academic credentials. Whether you are applying for higher education abroad, seeking employment opportunities, immigrating to another country, or undergoing credential evaluation, a verification letter authenticates your degree and confirms its legitimacy in the eyes of external institutions.

This blog offers an in-depth, comprehensive guide to help you navigate the process of obtaining a verification letter from Ranchi University. From understanding its significance to knowing the required documents, fee details, and submission methods, every step is covered in detail.

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What Is a Verification Letter?

A Verification Letter is an official communication issued by Ranchi University that confirms the authenticity of a student’s academic records such as degree certificate, mark sheets, and other qualifications. It is typically addressed to a third-party institution or organization that requests confirmation of the applicant’s academic credentials.

Institutions or agencies that might request this letter include:

• Foreign universities or colleges

• Immigration departments

• Evaluation bodies like WES, IQAS, CES, or ECE

• Government departments or embassies

• Prospective employers

• Licensing boards in foreign countries

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When Do You Need a Verification Letter?

You may need to obtain a verification letter from Ranchi University in several situations, such as:

• Applying for postgraduate or doctoral studies abroad

• Seeking immigration to countries like Canada, the USA, UK, Australia, or New Zealand

• Applying for credential assessments from foreign evaluation agencies

• Verifying your degree for job applications or background checks

• Submitting authenticated academic records to licensing or regulatory bodies

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Who Can Apply for a Verification Letter?

• Students who have completed their degrees (UG/PG/Ph.D.) from Ranchi University

• Former students seeking credential evaluations

• Authorized representatives acting on behalf of students (with proper authorization)

• Educational documentation service providers authorized by the applicant

Regardless of when you graduated—recently or decades ago—you can still apply for a verification letter, though older records may take more time to process.

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Documents Required for Verification Letter Request

To apply for a verification letter from Ranchi University, prepare the following documents:

1. Copy of Degree Certificate

2. Copy of Final Mark Sheets or Consolidated Marks Memo

3. Copy of Provisional Certificate (if degree is not available)

4. Copy of Government-issued ID Proof (Aadhaar Card, Passport, PAN Card, etc.)

5. Filled-in Application Form (available from university or college)

6. Authorization Letter (if applying through a third party or agency)

7. Request Letter or Covering Letter explaining the purpose of verification

8. Payment Receipt or Demand Draft for verification fee

9. Recipient Details (name, designation, institution name, postal address, email)

Note: If the verification letter is to be sent directly to a third-party organization such as WES or an employer abroad, include their complete mailing address or email address.

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Step-by-Step Process to Get a Verification Letter from Ranchi University

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Step 1: Obtain and Fill the Application Form

Start by collecting the Verification Letter Request Form from Ranchi University’s Examination Department or your affiliated college. Some colleges may also keep copies of this form for student convenience.

Fill in all required details accurately:

• Full Name (as per university records)

• Course Name (B.A., B.Sc., B.Com, M.A., M.Sc., etc.)

• Year of Passing and Roll Number

• College Name and Code

• Reason for request (e.g., WES, job verification, study abroad)

• Name and address of the recipient organization

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Step 2: Prepare a Request Letter

In addition to the application form, draft a formal request letter addressed to the Controller of Examinations, Ranchi University. Clearly mention:

• Your personal and academic details

• The purpose of verification

• Whether the letter is to be handed to you or sent directly to an external body

• Any deadline you are working against

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Step 3: Make the Payment

Ranchi University charges a verification processing fee, which can vary depending on:

• Domestic vs. international verification

• Type of delivery (in-person pickup, postal delivery, courier)

Fees can typically be paid through:

• University Bank Challan

• Demand Draft (in favour of Ranchi University)

• Online transfer (if permitted)

Keep the original receipt and attach a copy to your application.

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Step 4: Submit the Application and Supporting Documents

Once your form is filled and supporting documents are arranged, submit the entire packet to the Controller of Examinations Office at Ranchi University. If you are submitting it through your college, ensure the college office forwards it with a covering letter or attestation.

If you’re unable to visit in person, you may send your documents via registered post or courier to the university’s official address. Always use a reliable service and retain a copy of the tracking slip.

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Step 5: Track the Application Status

Ranchi University generally takes 2–6 weeks to process verification letter requests, depending on the complexity of the case and volume of pending applications. You can follow up by:

• Visiting the university office (during working hours)

• Contacting your college administration (if submitted via college)

• Writing a polite follow-up email or letter to the Examination Department

Be prepared for delays if your records are very old, incomplete, or archived.

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Step 6: Receive the Verification Letter

Once your request is processed, the verification letter will either be:

• Issued to you directly, which you can collect in person

• Dispatched by post or courier to your address or to the third-party institution (such as WES or an employer)

• Emailed, if the recipient allows or requires electronic verification (check with the university for this option)

Ensure that you collect or receive the letter well before your deadline and check the details for accuracy.

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Applying Through an Academic Documentation Service

For many students and graduates who are now living outside Ranchi or in foreign countries, applying for a verification letter personally is difficult due to time, travel, and logistic limitations. In such cases, a trusted documentation service provider can:

• Act on your behalf using a Power of Attorney or authorization letter

• Coordinate with Ranchi University for form filling, payments, and submissions

• Collect the verification letter once issued

• Send it to your desired destination, including international credential bodies like WES

This service is especially beneficial if you are on tight deadlines or if you’re unfamiliar with the process.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
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• Attestations
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• ECA (Educational Credentials Assessment)

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