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A Medium of Instruction (MOI) Letter is an essential academic document that certifies the language in which a student completed their education. For many Ranchi University graduates planning to pursue higher studies or apply for immigration abroad, the MOI Letter is often a required document for English proficiency waivers, academic evaluations, or employment processes. If you studied at Ranchi University and are now in need of this certificate, this comprehensive guide will walk you through everything you need to know—from eligibility and documentation to application steps and important tips.

What Is a Medium of Instruction (MOI) Letter?

A Medium of Instruction Letter is an official document issued by a university confirming the language used to deliver lectures and coursework during a student’s academic program. In most cases, especially in Indian institutions like Ranchi University, the medium is English for technical, professional, and arts and science courses. The MOI letter is recognized globally and helps institutions abroad assess a candidate’s language competency for academic and immigration purposes.

Why You May Need an MOI Letter from Ranchi University

Many global institutions and organizations require an MOI letter in the following situations:

• Higher education abroad: Universities in the UK, Canada, Australia, or the US may accept an MOI letter instead of IELTS or TOEFL scores.

• Credential Evaluation: Agencies such as WES, IQAS, CES, and others may require an MOI to complete your educational credential assessment.

• Work or immigration visa processing: Some countries ask for MOI letters to verify English proficiency for skilled immigration pathways.

• Employment documentation: Employers may seek MOI letters to understand your educational background in the absence of standardized English tests.

• Professional licensing: Certain licensing bodies for healthcare, teaching, or engineering professions request MOI verification.

If you are planning to relocate or study abroad, an MOI letter from Ranchi University can save you time and money by exempting you from having to take additional English proficiency exams.

Who Is Eligible to Request an MOI Letter from Ranchi University?

You can apply for a Medium of Instruction letter if:

• You completed your degree, diploma, or postgraduate course from Ranchi University or one of its affiliated colleges.

• You studied a course that was officially taught in English.

• You are currently applying to international institutions, credential evaluation bodies, or foreign employers who request an MOI.

• You have your university enrollment or registration number and can provide academic documents as proof of completion.

Whether you are a recent graduate or completed your course years ago, Ranchi University accepts applications for MOI letters as long as your records are traceable in its archives.

Information Typically Included in an MOI Letter

The Medium of Instruction letter from Ranchi University generally includes the following details:

• Student’s full name

• University registration or roll number

• Course name and duration (e.g., B.A., M.Sc., B.Tech.)

• College name and location (if affiliated)

• Confirmation that the medium of instruction throughout the program was English

• Official university seal and signature from the Controller of Examinations or Registrar

This letter is usually printed on official university letterhead and can be used for submission to universities, immigration authorities, or credential evaluators.

Documents Required to Apply for a Medium of Instruction Letter

To request a Medium of Instruction Letter from Ranchi University, ensure you have the following documents:

1. MOI application form (obtain from the university or affiliated college)

2. Self-attested copy of your final degree certificate or provisional certificate

3. Self-attested copies of your semester-wise or consolidated mark sheets

4. Copy of your government-issued photo ID (Aadhaar, passport, etc.)

5. University enrollment or registration number

6. Letter of purpose or request addressed to the university

7. Payment receipt for MOI letter fees (through DD, bank challan, or online payment)

8. Affidavit or authorization letter (if someone is applying on your behalf)

9. Passport-size photograph (optional but sometimes required)

10. Self-addressed stamped envelope (for postal delivery if applicable)

Ensure all photocopies are clear and that the information is consistent across documents.

Step-by-Step Process to Obtain an MOI Letter from Ranchi University

Step 1: Draft a Request Letter

Write a formal letter addressed to the Controller of Examinations or Registrar of Ranchi University requesting issuance of a Medium of Instruction letter. The letter should include:

• Your full name and contact details

• Course name and duration

• Year of admission and completion

• Name of affiliated college (if any)

• Purpose for which you need the MOI (e.g., higher studies, immigration)

Make the tone professional and respectful. Sign the letter and include your registration number.

Step 2: Fill Out the MOI Application Form

You can obtain the MOI form from:

• The Ranchi University Examination Department

• Your affiliated college (if they facilitate document submissions)

• Authorized academic document facilitators

Fill out the form completely, ensuring that there are no spelling errors or mismatches with your academic records.

Step 3: Attach Required Documents

Attach all documents listed above with the application form and request letter. Keep the originals with you, as the university usually accepts self-attested photocopies but may ask to see originals for verification.

Step 4: Pay the Required Fee

The university charges a nominal fee for issuing the Medium of Instruction letter. You can pay this through:

• Demand Draft (DD) drawn in favor of “Ranchi University” payable at Ranchi

• Bank Challan to the university’s designated account

• Online payment gateway (if enabled at the time of application)

Attach a photocopy of the transaction receipt or the original challan/DD to your application set.

Step 5: Submit the Application

You can submit your complete application either:

• In person at the university’s Examination Section

• Through your college administration (for affiliated colleges)

• By courier or registered post, if you are outside the city

• Through an authorized representative (must carry ID and an authorization letter)

• Through professional service providers, if you are abroad and want an end-to-end solution

Obtain an acknowledgment receipt or tracking number to follow up on your request.

Step 6: Track and Receive Your MOI Letter

Processing usually takes 15–30 working days, depending on internal workload and document verification. Once ready, you can:

• Collect it in person from the university

• Receive it by post or courier (if opted for delivery)

• Authorize someone to collect it on your behalf

If you applied via a documentation agency, they will deliver it to your preferred address.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

When pursuing academic opportunities, employment, immigration pathways, or professional licensing, it’s often necessary to prove that you’ve completed specific coursework—especially foundational subjects like Math 12 or senior-level science courses. For individuals who have completed their secondary education outside of the country in which they’re now applying, this typically involves undergoing a credential evaluation.

If your objective is to demonstrate the completion of specific high school courses, such as Grade 12 Mathematics, it’s crucial to understand which type of credential evaluation will meet your needs and how to go about securing it effectively. This comprehensive guide outlines how to navigate the credential evaluation process when you need to verify individual secondary school courses.

Why Course-Specific Evaluation Matters

In many countries, particularly for higher education admissions or regulated professions, applicants must meet prerequisites by showing successful completion of particular courses—commonly senior-level math, biology, chemistry, or physics. While it’s one thing to show a high school diploma or certificate, proving the exact courses and grades earned is often equally important.

Universities, colleges, technical institutes, and licensing boards may ask:

• Have you taken a course equivalent to their Grade 12 Math (often referred to as “Math 12”)?

• What were your final grades?

• Does your academic curriculum align with local educational standards?

For such purposes, a detailed evaluation report is necessary—one that does not simply assess the level of education but also includes course-by-course breakdowns.

The Right Evaluation: Course-by-Course Report

To meet the need for detailed subject verification, the Course-by-Course Evaluation Report (also known as subject analysis or detailed evaluation) is the most suitable option. This type of report includes:

• An overall assessment of your academic credential (e.g., equivalent to a Canadian High School Diploma or U.S. High School Graduation)

• A list of all courses completed

• Grades earned in each subject

• U.S./Canadian (or destination country) grade and credit equivalents

Such a report allows the reviewing institution to see whether the course you took aligns with their own secondary school curriculum and whether it satisfies prerequisites like “Math 12.”

When You Should Request a Course-by-Course Evaluation

A course-by-course evaluation is typically the right option if:

• You are applying for college or university admissions, especially in programs that have prerequisite requirements in specific subjects.

• You need to prove subject-specific qualifications for college transfer or academic upgrading.

• A professional licensing body requires proof of foundational knowledge in a subject (e.g., for engineering, accounting, or healthcare).

• You are submitting documents for secondary school equivalency or academic placement.

Documents You’ll Likely Need

To obtain a course-by-course evaluation, you generally need to submit the following:

1. Final High School Transcripts: These must clearly show the subjects you studied, your final grades, and the year of completion.

2. Graduation Certificate or Diploma: A document confirming that you have completed the full secondary education cycle.

3. Official Translations: If your documents are not in English (or the required language of the evaluating body), you will need certified translations.

Make sure your documents are complete, legible, and officially issued. Most evaluators will require them to be sent directly from your school or education board, or at minimum, authenticated copies.

Special Considerations for Math 12 and Similar Courses

Not all school systems use the same naming conventions, so if your transcript lists something like “Mathematics II” or “Advanced Algebra,” you may need to provide additional information, such as:

• A course syllabus or curriculum outline

• A grading scale used by your school

• A letter from the institution explaining the course level

Evaluators often need to determine whether your Math course is equivalent to what the destination system considers “Grade 12 level” or “pre-university math.”

Timeframes and Planning Ahead

Keep in mind that obtaining a course-by-course evaluation may take several weeks or even a few months, especially if the evaluator is waiting on documents from your former school. Therefore, it is strongly recommended to begin this process well in advance of your application deadlines.

• Processing times vary between providers but often range from 4 to 12 weeks, depending on the volume of applications and the responsiveness of your institution.

• Factor in extra time for document collection, mailing, and translations.

Using the Evaluation Report

Once your evaluation is completed, you will receive a formal report that outlines how your education compares to the local educational system. This report can be submitted to:

• Universities and colleges

• Technical schools and training institutions

• Immigration authorities

• Employers and recruiters

• Professional regulatory bodies

Some evaluation services also allow direct sending of the report to institutions, which is often preferred or even required for admissions purposes.

Final Thoughts

If your goal is to prove that you’ve completed high school courses such as Math 12, the most appropriate path is to request a course-by-course credential evaluation. This detailed report ensures that not only is your overall credential recognized, but also that individual subjects and grades are clearly outlined—allowing academic institutions or professional boards to confirm that you meet specific course-based requirements.

Preparing in advance, submitting accurate and complete documents, and choosing the right type of evaluation are key steps in ensuring your academic history is properly recognized. This will open the door to educational advancement, immigration, or professional certification in your new country.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Pursuing a credential evaluation can be a critical step for those planning to immigrate, apply for further education, or meet licensing or employment requirements in another country. However, one of the most common concerns faced by applicants is: What if I don’t have all the necessary documents? Whether it’s due to missing transcripts, an unavailable degree certificate, or an institution that no longer exists, the absence of key academic records can create stress and uncertainty during the evaluation process.

So, can your credential evaluation still be completed without every required document? The short answer is—it depends on several factors, including the specific documents you’re missing, your institution’s current status, and the reason for the document unavailability. Below is a comprehensive guide to help you understand what options are available to you when not all documents can be provided.

Understanding Why All Documents Are Usually Required

Before discussing exceptions, it’s important to understand why credential evaluators request specific sets of documents. The main reasons include:

• Verification of Authenticity: Institutions must confirm that your academic credentials are genuine and not altered or fraudulent.

• Accurate Assessment: Evaluators need complete academic records (like transcripts, degree certificates, and graduation statements) to compare your education system with the destination country’s educational framework.

• Compliance: Credential evaluation bodies are often regulated by international standards or government policies, meaning they must strictly follow certain document verification procedures.

Because of these reasons, evaluators usually require official and complete documentation before proceeding with your file.

What Happens If Documents Are Missing?

If you don’t have all the required documents, your application won’t be processed in the usual way. However, that doesn’t always mean the end of the road. Here’s how your situation may be handled:

1. Your File May Be Placed on Hold

If essential documents are missing from your application, it’s common for the evaluator to place your file on hold until the necessary items are received. You may be notified via email or through your application portal with specific instructions about what’s missing and how to submit it.

2. The Application May Be Cancelled

If the evaluator determines that the missing documents are critical and no alternative verification is available, your application may be declined or cancelled. This usually happens when no documents are provided at all, or if attempts to verify the documents are unsuccessful.

Are There Any Exceptions?

Yes, certain exceptions exist—especially when missing documents are due to valid, documented reasons. These may include:

a. Institution Is Permanently Closed

If your academic institution has shut down and no custodian of records has been designated to issue transcripts or other documents, some credential evaluation agencies may allow you to submit alternative forms of verification. These may include:

• A notarized statement explaining the situation

• Old mark sheets or certificates still in your possession

• Archived copies of institutional approval or registration

However, evaluators may still attempt to confirm the legitimacy of the institution and the documents through other means before issuing an evaluation.

b. Transcripts Are Unavailable for Research-Based Degrees

If you are applying for the evaluation of a PhD or other research-based qualification that did not involve coursework, transcripts may not exist. In such cases, evaluators may request:

• A letter from the institution confirming that no transcripts were issued for your program

• A copy of your thesis or dissertation

• A statement of graduation or degree awarded from the university

This can be sufficient, but only if supported by official documentation from the awarding institution.

c. Alternative Credentials Are Permitted

Some evaluators accept provisional certificates, statement of marks, or consolidated mark sheets in place of certain documents, provided these are:

• Issued by the university (not just the college)

• Sent directly from the institution in a sealed envelope or through a secure electronic channel

• Clearly legible and complete

What You Should Do If You Don’t Have All Documents

If you find yourself missing key documents, take the following steps:

Step 1: Check the Required Document List Thoroughly

Before submitting your application, review the evaluator’s guidelines for your country or credential type. This helps ensure you know exactly what is expected.

Step 2: Reach Out to Your Academic Institution

If possible, contact your university’s registrar or examination office to request re-issuance of the missing documents or for confirmation of your academic history. Even if the institution is closed, try to trace successor bodies, accreditation agencies, or government archives.

Step 3: Submit a Written Explanation

If your documents truly cannot be obtained, provide a clear written explanation with your application. Include:

• The name of your institution

• The specific documents you cannot get

• Why they are unavailable

• Any proof or supporting statements that verify the claim

Step 4: Wait for a Response or Decision

Once your application is reviewed, you will be informed if your file will proceed with a partial evaluation, if alternative documentation will be accepted, or if the application will be placed on hold.

Partial or Limited Evaluations

In some cases, evaluators may issue a limited evaluation report based only on the documents you have submitted. This report may indicate that the evaluation was done with limited information, which can be acceptable for some immigration programs or employers but not others. It’s essential to confirm whether this will meet your goals before proceeding with a partial evaluation.

Final Thoughts

While it is always ideal to provide all required documents when applying for credential evaluation, there are situations where that’s not possible. If you find yourself in such a circumstance, don’t panic. What matters most is how you proactively communicate the issue to the evaluator and your willingness to cooperate with verification efforts.

Document gaps due to legitimate reasons can often be navigated with proper communication, supporting evidence, and by following the evaluator’s instructions closely. Take the time to understand your specific case and be honest and thorough in your documentation. This increases the chance that your application can still be assessed successfully, even if all traditional documents are not available.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

When navigating the credential evaluation process, one of the most frequently asked questions by applicants is whether certified or notarized documents can be submitted in place of original academic records. This is a particularly important consideration for individuals who may not have access to their original documents or whose academic institutions are unable to send official copies directly.

The answer to this question depends on the policies of the credential evaluation agency you are applying to, the purpose of your evaluation (immigration, further studies, licensing, etc.), and the country of the institution that issued your educational qualifications.

In this blog, we’ll dive into the role of certified and notarized documents in credential evaluations, explore when they may or may not be acceptable, and help you understand how to prepare your documentation properly to avoid unnecessary delays or rejection.

What Are Certified or Notarized Documents?

Certified copies are duplicates of your original academic documents that have been verified as true and accurate representations of the original. Certification can be performed by:

• A notary public

• A university registrar

• An authorized government official

• A lawyer or legal professional (in some jurisdictions)

Notarized copies specifically refer to documents that are signed and sealed by a notary public, who attests that the copy is a true replica of the original.

While both certified and notarized copies are forms of verification, they are not the same as official documents, which are usually required to be sent directly from the issuing institution to the evaluating body.

When Are Certified or Notarized Documents Accepted?

Some credential evaluation services may accept notarized or certified copies only in specific cases and under strict conditions. These may include:

1. Document Submission from Certain Countries

In cases where academic institutions in certain countries are known not to send records directly to evaluation agencies, certified copies may be permitted, provided the evaluator is confident in the integrity of the documentation and the certifying authority.

2. Institution Is Permanently Closed

If your college or university has shut down and no official custodian of records exists, evaluators may allow you to submit notarized or certified copies. However, you may need to provide additional proof of the institution’s closure, such as government notices, accreditation history, or archived web pages.

3. Supporting Documentation Requirement

Even if an official transcript must be submitted directly by the university, certified or notarized copies may still be requested as supporting documents for internal comparison or initial file review.

4. Verification Process Underway

Some evaluators allow you to upload certified/notarized copies while waiting for your official documents to arrive. This can help initiate the assessment process without unnecessary delays.

Limitations of Certified or Notarized Copies

It is crucial to understand that not all credential evaluation agencies accept notarized or certified documents as substitutes for originals. Many evaluators are bound by strict international standards that require the following:

• Direct mailing from the academic institution in a sealed envelope

• Institutional seal/stamp and signature of the registrar or controller of examinations

• Use of secure online portals for document exchange where applicable

The core reason behind this strict protocol is to ensure the authenticity of academic credentials, minimize the risk of document tampering, and maintain the credibility of the credential assessment.

Common Misunderstandings

Many applicants mistakenly believe that once a notary has certified a copy, it carries the same weight as an official transcript. This is not always the case. A notarized copy only verifies that a document is a replica of the original in your possession; it does not confirm that the original is genuine unless the notary has reviewed the issuing process and authenticated its source.

In fact, several evaluation agencies explicitly state that:

• Certified/notarized copies will not be accepted unless exceptional circumstances apply

• Unofficial documents, even if notarized, will not replace official academic records

• Documents must be issued in English or accompanied by a certified English translation

What Should You Do?

If you are unsure whether your documents will be accepted in certified or notarized form, follow these steps:

Step 1: Check the Evaluator’s Requirements

Before gathering documents, read the official document submission guidelines from the evaluation service. Each agency has its own set of standards.

Step 2: Contact the Evaluator if Necessary

If your situation is unique—such as your institution being closed or inaccessible—reach out to the evaluator’s support team. They may offer alternative submission methods or waive certain requirements.

Step 3: Prepare High-Quality Copies

If you are allowed to submit notarized documents, ensure:

• The copies are legible and complete

• The notary’s stamp, signature, and date are clearly visible

• The notary is authorized under law to perform document certification

• Translations (if applicable) are done by certified professionals

Step 4: Retain Originals

Even if certified copies are accepted temporarily, you may still need to present original documents at a later stage for verification, immigration interviews, or academic admissions.

Final Thoughts

While certified and notarized documents can sometimes play a role in the credential evaluation process, they do not universally replace original or official documents. Their acceptability is determined by the evaluation body, the nature of your application, and your academic history.

Always prioritize having your documents sent directly by the issuing institution wherever possible. Certified or notarized copies should only be used as supplemental or exceptional solutions—and only when authorized by the evaluator. By understanding and respecting these guidelines, you’ll ensure a smoother, faster credential evaluation experience that supports your academic, professional, or immigration goals.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Navigating international academic or professional transitions often begins with a credential evaluation—a process that helps translate your educational qualifications from one country to the standards of another. But before applying for a credential evaluation, one of the most crucial questions you must answer is: What kind of evaluation do I actually need?

The answer depends on your individual goals. Whether you’re immigrating, continuing your studies, applying for professional licensing, or seeking employment, choosing the appropriate type of evaluation ensures your credentials are assessed in a way that aligns with your intended purpose. In this comprehensive guide, we will explore the different types of credential evaluations available and how to determine which one is right for you.

What Is a Credential Evaluation?

A credential evaluation is a formal assessment of your academic qualifications earned outside the destination country. It verifies the authenticity of your credentials, the status of the issuing institution, and provides an equivalency comparison to the education system of the receiving country.

The evaluation is typically conducted by an independent credential assessment body, which then issues a report outlining how your foreign credentials compare to local standards.

Why Are There Different Types of Evaluations?

Not all evaluations serve the same purpose. The type of evaluation you need is largely determined by how you plan to use your report. A one-size-fits-all approach doesn’t apply here. For example, an evaluation used for immigration purposes will look quite different from one used for academic admissions or professional licensing.

Each evaluation type highlights specific details about your education, such as:

• The name and level of the credential (e.g., Bachelor’s degree equivalent)

• The duration and content of your academic program

• The recognition status of the institution

• The grading system used

Common Types of Credential Evaluations

Here are the most commonly offered types of evaluations and their typical use cases:

1. Document-by-Document Evaluation

Best for: Employment, immigration, general purposes
This evaluation provides a basic analysis of your academic documents. It includes the name of the credential, the issuing institution, and its equivalency in the target country’s education system.

You should consider this type if:

• You are applying for immigration (especially for programs that require a basic education summary)

• You’re seeking employment that only requires proof of degree equivalency

• You do not need course-level information

2. Course-by-Course Evaluation

Best for: University/college admissions, licensing boards
This is a more detailed report that includes individual courses taken, grades received, credit hours, and a GPA conversion into the target country’s system.

Choose this if:

• You are applying to a college or university and need to meet specific course prerequisites

• A licensing body requires detailed academic content for approval

• You are transferring credits from one institution to another

• GPA or credit conversion is required

3. Comprehensive Evaluation

Best for: Advanced studies, professional fields, or combined purposes
This type may combine both document-by-document and course-by-course evaluations and can sometimes include authentication, analysis of academic content, and equivalency of professional qualifications.

It is suitable for:

• Postgraduate studies

• Specialized licensing exams or boards

• Combined academic and immigration use

4. Secondary School Evaluation

Best for: Undergraduate admissions
This focuses on high school-level education and is typically required by colleges or universities for undergraduate applicants.

How to Know Which Type You Need

Here’s a structured approach to identifying the right evaluation for your needs:

1. Identify Your Goal

Start by asking: Why do I need this evaluation?

• Immigration

• Higher education

• Professional licensing

• Employment

• Personal knowledge or credential authentication

Each of these paths may demand a different level of detail in your evaluation.

2. Check the Requirements of the Receiving Institution or Body

This is the most important step. Contact the organization where you plan to submit your evaluation and request specific information on:

• Accepted evaluation types

• Required format (electronic or paper)

• Recognized evaluation agencies

• Any additional documents needed

Some immigration authorities, for example, only accept certain types of evaluations and require them to be sent directly by the evaluation agency. Similarly, some universities insist on course-by-course evaluations with GPA conversion.

3. Consider the Level of Your Credentials

• If you have completed only high school, a secondary school or document-by-document evaluation may be sufficient.

• If you’ve earned postsecondary qualifications like diplomas, degrees, or certifications, you may need a course-by-course evaluation, especially for academic or licensing purposes.

4. Consider the Purpose of Evaluation Beyond Today

If you’re considering immigration now but may apply for graduate school or a license later, opting for a more detailed evaluation could save time and money. Many applicants choose a course-by-course evaluation even if not strictly required, in case future opportunities demand it.

What If You’re Still Unsure?

If the requirements are unclear or you’re applying to multiple organizations with different expectations, here are a few tips:

• Reach out to the credential evaluation agency’s support team for guidance.

• Provide details about your goal and the institutions you are targeting—they may suggest the best report.

• Some evaluation bodies allow you to upgrade your report later if your needs change. Confirm this before choosing a type.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

When applying for an Educational Credential Assessment (ECA), applicants often wonder how they will receive their final report. Given the digital nature of many credential evaluation agencies today, one common question is: Will my ECA be posted to my online account? The short answer is that most evaluation bodies offer some form of electronic access to your ECA, but understanding the delivery process in detail is essential so that you don’t miss out on important steps or documentation.

In this comprehensive blog, we’ll explore how ECAs are generally delivered, how you can access your report online, whether physical copies are mailed, and what to do if you need additional or replacement copies.

What Is an Educational Credential Assessment (ECA)?

An ECA is an official report prepared by a recognized credential evaluation agency that assesses your foreign academic qualifications. It determines how your international education compares to academic standards in the country where you are applying—often for immigration, employment, or further studies.

Once your application has been processed, the evaluation body issues a detailed report outlining your credentials, the institution’s recognition status, and the equivalency of your qualification in the destination country’s academic framework.

Will You Receive the ECA in Your Online Account?

Yes, in most cases, a digital version of your completed ECA will be posted to your secure online account created during the application process. Once the evaluation is finalized:

• You will typically receive an email notification informing you that the report is ready.

• You can log into your account using your unique credentials.

• The digital report (often in PDF format) will be available to view or download.

• Some agencies may also provide a summary dashboard or results page reflecting your assessed credentials.

The online posting of your ECA is usually the first and most immediate method of delivery. It ensures you receive your report without postal delays and can access it anywhere in the world.

Is the Online Version Considered Official?

While the online version is extremely helpful for your own records, it’s important to verify whether it is considered an official document by the organization to which you’re submitting it.

• For immigration purposes, many agencies coordinate directly with government departments (like immigration authorities) and send the results electronically to the respective platform or application portal.

• The PDF version available in your online account may or may not be considered “official” for use in formal applications, depending on the agency’s policies.

• If you require official hard copies or transcripts to be sent to third parties (like licensing boards or educational institutions), you may have to request those separately.

Always check whether the recipient (immigration authority, employer, or university) accepts digital reports or requires sealed, physical copies.

What If You Need a Printed Copy?

If your situation demands a physical copy of your ECA report:

• Some evaluation agencies include one complimentary printed copy when your evaluation is completed.

• Additional hard copies can typically be ordered for a fee.

• Delivery may be available through standard or express shipping services, with tracking information provided in most cases.

Make sure to provide an accurate and complete mailing address if you request hard copies. Delays or undeliverable mail are often due to incomplete addresses or lack of a local postal code.

Can You Share the Online Report?

You can download the online version for personal use, but sharing it with third parties depends on the policy of the agency that issued the report. For example:

• Some reports are protected by watermarks or digital seals, which prevent unauthorized distribution.

• In most cases, official recipients like immigration authorities require direct submission from the credential agency.

• If you need to send a copy to an employer, regulatory body, or academic institution, ensure that the report is accepted in digital format or make arrangements to have an official version sent on your behalf.

How Long Will It Be Available in Your Online Account?

Most agencies retain your ECA report in your online profile for a defined period—often up to 5 or 10 years. During this time, you can log in at any time to access your report, order additional copies, or request updates if needed.

Make sure to keep your login credentials safe. If you lose access to your account, recovery may require identity verification, which can take time.

Steps to Take If You Haven’t Received Your ECA Online

If you’ve been notified that your report is complete but don’t see it in your account:

1. Check Email Notifications: Look for any messages from the evaluation agency that may include instructions or download links.

2. Log in and Navigate Correctly: Ensure you’re looking in the right section of your dashboard or document center.

3. Check Pop-Up Blockers: Sometimes, documents are delivered via pop-up windows or downloads that your browser may block.

4. Contact Support: If you still can’t locate the report, reach out to the agency’s customer service or help desk for assistance.

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We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
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• ECA (Educational Credentials Assessment)

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