Completing and submitting your application for educational credential assessment, immigration, or any professional review process is a milestone step. However, many applicants later realize they may need to provide additional documents—be it an updated transcript, a name change certificate, clarification on a credential, or even an overlooked item. The pressing question becomes: Can you upload more documents online after submitting your application? The answer to this depends on the policies of the evaluating or processing authority, but in many cases, there are structured pathways available for uploading documents post-submission.
Let’s walk through all aspects of this scenario so you can understand when and how it may be possible to upload additional documents after your application has already been submitted.
1. Understanding the Nature of Your Submitted Application
When you initially submit an application—whether it’s for immigration, academic credential verification, or professional licensing—it generally enters the processing queue based on the information and documents you uploaded at the time. However, it is not uncommon for applicants to:
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Forget to upload a required document
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Realize a document needs to be corrected
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Receive an updated version of a document (e.g., final degree certificate, name change proof)
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Be requested to provide additional information by the reviewing authority
For all these reasons, institutions often provide limited flexibility to upload documents even after your submission has been locked in.
2. Uploading Documents After Submission: Is It Possible?
Yes, in many situations, it is possible to upload documents after you’ve submitted your application. However, this is not always automatic. Most organizations will require you to follow a defined process, which might include:
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Uploading through a dedicated document submission portal if still accessible
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Sending the document via secure email or online message center (linked to your application ID)
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Waiting for a request from the organization to submit missing or supplementary documents
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Reopening the application for edit, if the system allows
Not all application platforms allow unsolicited uploads after submission, so the best course of action is to check your application dashboard or reach out via customer service channels if you’re unsure.
3. Common Scenarios Where Post-Submission Upload Is Needed
Here are a few examples where applicants frequently need to upload additional documentation after submission:
a) Name Discrepancy
You may realize that the name on your educational documents doesn’t match the one on your passport or ID. In this case, a name change affidavit, marriage certificate, or other legal documentation may be required.
b) Late Arrival of Final Degree Certificate
You might have submitted your application with only provisional documentation or transcripts, then received the final degree certificate later. This often necessitates a supplemental upload.
c) Institutional Delays
If your institution sends documents late or needs to resend them due to errors or incorrect formats, you may need to provide supporting communication or updated versions.
d) Requested Clarifications
Many applicants receive official requests for clarification—for example, a breakdown of grades, language of instruction, or authenticated translation. These documents can usually be uploaded if asked for by the reviewing authority.
4. Methods to Upload Additional Documents
Depending on the application system, there may be one or more of the following options:
i) Online Portal Upload Option
Some organizations keep the document upload function open for a period even after final submission. This is typically found under a section like “My Documents,” “Additional Documents,” or “Upload Centre.”
ii) Secure Message or Email Channel
If your profile includes a message center or email address for communication, you may be asked to send your files via a secure link or reply to a document request ticket.
iii) Reopen/Edit Feature
In rare cases, platforms allow users to reopen a submitted application to make corrections or add documents before processing begins.
iv) Responding to Official Requests
If your application status changes to “Additional Information Required,” you’ll typically receive instructions and a submission link for uploading your new documents.
5. Things to Keep in Mind When Uploading Documents Post-Submission
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Format Matters: Upload documents only in the formats accepted by the platform (usually PDF, JPEG, PNG).
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Label Clearly: Use clear, concise file names indicating the content, such as “Final Degree Certificate – John Doe.pdf.”
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Do Not Overwrite Old Files (unless permitted): If you’re uploading a new version of a document, some systems require you to retain the original as well.
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Track Upload Confirmation: Always take a screenshot or save a confirmation receipt once your upload is complete.
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Use Your Application ID: If you are sending documents via email or portal, always include your application reference number so they are matched to the correct file.
6. What If Upload Is Not Possible?
If the platform has locked uploads and does not allow further submissions, you should:
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Contact customer support immediately with details of the document and its importance.
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Request a manual addition to your file or ask whether a second submission window can be opened.
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Wait for a formal request: In some cases, the evaluating body will issue a notice requesting further information, at which point uploading will be permitted.
If none of these options are available, and the missing document significantly impacts your evaluation, you may be advised to withdraw your current application and resubmit—although this may involve additional fees and longer processing times.
7. Uploading Documents for Spouses or Dependents
If your original application includes a spouse or dependent and you later receive updated documents for them—such as proof of education or marriage certificate—uploading these documents may be possible through your existing file. Ensure all such uploads are appropriately labeled and referenced.
8. Final Recommendations
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Stay proactive: Don’t wait until the application is marked as incomplete. If you identify an issue, act quickly to upload the necessary documents.
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Check deadlines: Some institutions impose timelines for submitting additional documents. Know these timelines to avoid your file being closed or delayed.
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Follow-up: If you upload a document after submission, monitor your account for status updates and confirmation that the document has been received and linked to your file.
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