Blog

The degree certificate is one of the most important academic documents you will ever receive. It stands as an official proof that you have completed your program of study and earned a degree from your university. If you are a student or an alumnus of Savitribai Phule Pune University (commonly referred to as Pune University), obtaining your degree certificate is essential for employment, higher studies, immigration, or credential evaluation. Whether you completed your graduation, postgraduation, or doctoral studies at Pune University, this blog provides you with a comprehensive, step-by-step explanation on how to get your degree certificate.

---

Understanding the Importance of the Degree Certificate

Your degree certificate is different from your mark sheets or transcripts. While mark sheets provide a breakdown of your semester-wise performance, the degree certificate is the final formal document issued by the university confirming the conferral of your academic qualification. This certificate is often required when applying for:

• Jobs in both public and private sectors

• Postgraduate or doctoral education in India or abroad

• Immigration processes such as Permanent Residency (PR)

• Credential evaluation services like WES, CES, IQAS, etc.

Given its significance, it’s important to know the process of applying for the degree certificate through proper channels at Pune University.

---

Who is Eligible to Apply for a Degree Certificate from Pune University?

You are eligible to apply for the degree certificate if you:

• Have successfully completed your final year examination

• Have passed all required subjects and received your final year mark sheets

• Have cleared any outstanding dues or backlogs (if any)

• Are an alumnus who has not yet applied for the certificate since your graduation

---

Modes of Application

There are typically two ways you can apply for the degree certificate:

1. Online Application

2. Offline (Physical) Submission

Although online application is encouraged due to its convenience, some students still opt for offline submission due to special cases or document issues. Below is a detailed breakdown of both methods.

---

Step-by-Step Process to Apply for Degree Certificate (Online Method)

Step 1: Keep All Required Documents Ready

Before starting the application, ensure you have the following documents:

• Final Year Mark Sheet (All Semesters/Years)

• A recent passport-size photograph

• Photo ID proof (Aadhaar Card, Passport, PAN, etc.)

• Convocation Exam Seat Number (if available)

• Previous mark sheets (optional but helpful)

Make sure all your documents are scanned and clearly legible. Save them in PDF or JPEG format as required.

Step 2: Register on the University’s Student Portal

You need to register yourself on the official student service portal used by Pune University for online applications. Upon registration, you will receive login credentials, which you must use for all future correspondence.

Step 3: Fill the Degree Certificate Application Form

Once logged in:

• Choose “Convocation” or “Degree Certificate” from the list of services

• Fill out the form carefully with details like your name (as per mark sheet), seat number, year of passing, course name, and college

• Upload all the necessary documents in the appropriate format and size

• Cross-verify all details before proceeding

Step 4: Pay the Application Fee

Pay the applicable convocation/degree certificate fee using online payment options such as:

• Credit Card

• Debit Card

• Net Banking

• UPI

Fees may vary based on the course type and whether you are applying within India or from abroad. Additional postal charges may apply if you opt for delivery by post.

Step 5: Submission and Acknowledgment

After completing the payment, submit the application. You will receive an acknowledgment slip or receipt. Download and save this for your records. It will contain your application number, which you will need to track the status of your request.

---

Step-by-Step Process to Apply for Degree Certificate (Offline Method)

Step 1: Obtain the Application Form

Visit the university’s examination or student service department to collect the degree certificate application form. In some cases, affiliated colleges also distribute these forms.

Step 2: Fill Out the Application Form

Complete the form manually, ensuring that all details match the information in your academic records.

Step 3: Attach Required Documents

Attach photocopies of:

• Final year mark sheet

• Photo ID proof

• Passport-size photograph

• Any receipt of prior convocation fee (if applicable)

Make sure to self-attest all photocopies.

Step 4: Pay the Fee

Pay the degree certificate fee via challan or demand draft as instructed by the university. Retain the fee receipt carefully.

Step 5: Submit the Application

Submit the filled form and documents either:

• In-person at the university examination department

• By post to the designated postal address (if permitted)

Ensure that all attachments are properly compiled to avoid rejection or delay.

---

Expected Processing Time

The issuance of the degree certificate generally takes between 4 to 8 weeks, depending on the method of application and volume of requests. During convocation periods, there might be additional delays due to increased workload.

---

Tracking the Status

If you have applied online, use your application ID or registration number to check the status. Most portals provide real-time updates. If you applied offline, you may need to contact the university’s helpdesk or examination branch to track progress.

---

Receiving the Degree Certificate

You can receive the degree certificate in any of the following ways:

• By Post: Mailed to your registered address (available only if selected during application)

• In-Person Collection: You may be asked to collect it from the university or your affiliated college

• During Annual Convocation Ceremony: If you are attending convocation, you may receive it on stage

Make sure to carry valid ID proof when collecting in person.

---

Applying from Outside India

If you are applying from outside India, you will typically follow the online method. Ensure the address you provide is complete and includes the correct country, postal code, and contact number. Fees for international courier services will be higher, and delivery times may vary between 2 to 4 weeks post-approval.

---

Common Issues and Solutions

---

Important Tips for Applicants

• Always double-check personal details like name, seat number, and college code.

• Do not upload unclear or low-quality scanned documents.

• Use an active email ID and mobile number for correspondence.

• Check the university’s official calendar for convocation announcements and deadlines.

• Preserve the acknowledgment and fee receipt until you receive your certificate.

---

Final Thoughts

Obtaining a degree certificate from Pune University is a crucial academic and professional milestone. While the process might seem bureaucratic at first glance, it is relatively straightforward if approached methodically. Whether you are applying for the first time, requesting from abroad, or replacing a lost certificate, following the correct procedure will ensure that you receive your document without unnecessary delays.

Remember that your degree certificate is a lifelong credential. Keep it safe, and consider making multiple attested copies for future use. If you find the process complex or face difficulties with postal or administrative delays, professional academic document services can assist in getting your certificate efficiently on your behalf.

This guide has covered every aspect of the application process in detail. Stay organized, follow timelines, and reach out to the university’s support desk when needed for a smooth and successful experience.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Securing a Degree Certificate is one of the most crucial steps after completing your academic program at Ranchi University. This official document serves as concrete proof of your successful graduation and is required for a wide range of purposes including employment, immigration, higher studies, and professional licensing. If you are a student or alumni of Ranchi University and looking to apply for your degree certificate, this comprehensive blog will walk you through the process step-by-step.

---

Understanding the Importance of a Degree Certificate

A Degree Certificate is issued by Ranchi University to certify that a student has successfully completed a specific academic program such as a Bachelor’s, Master’s, or Ph.D. degree. It is not just a ceremonial certificate handed over during the convocation — it is a legal and academic document that validates your educational qualifications.

You may require your degree certificate for several reasons:

• Admission to a postgraduate program in India or abroad

• Employment in public or private sectors

• Credential evaluation for international academic or immigration purposes

• Professional licensing or registrations (such as in medicine, law, or engineering)

• Proof of qualification for scholarships, research grants, or fellowships

---

Who Can Apply for a Degree Certificate?

You are eligible to apply for a degree certificate from Ranchi University if:

• You have successfully completed all semesters or years of your academic program.

• You have cleared all required papers, practicals, and viva examinations.

• You have no outstanding dues with the university or affiliated college.

• You have not already received the original certificate (in case you’ve lost it, a duplicate must be applied for separately).

---

Documents Required for Applying for the Degree Certificate

Before you initiate the process, gather all the necessary documents. Below is a list of commonly required documents, though the university may request additional papers based on your course or college:

1. Photocopy of Final Mark Sheet / Consolidated Marks Statement

2. Provisional Certificate (if available)

3. ID Proof (Aadhaar Card, Passport, or Voter ID)

4. Passport-size Photographs (usually 2 copies)

5. Application Form for Degree Certificate

6. Copy of College Leaving Certificate / Transfer Certificate

7. Payment Receipt (proof of fee submission)

8. Affidavit (only if applying for a duplicate certificate due to loss/damage)

It is always advisable to keep both originals and attested copies handy for submission.

---

Steps to Apply for a Degree Certificate from Ranchi University

The process to obtain your degree certificate can be completed through either offline (in-person) or authorised service provider-assisted methods. Here is how you can proceed:

---

Step 1: Collect the Application Form

You can obtain the Degree Certificate Application Form from the Controller of Examinations office at Ranchi University or from your respective college administration office. Some affiliated colleges may also keep a stock of the forms for student convenience.

Ensure you fill the form accurately with details such as:

• Name (as per records)

• Roll Number

• Registration Number

• Course and Year of Passing

• Contact Information

• College Name and Code

---

Step 2: Pay the Applicable Fees

The fee for the degree certificate varies depending on whether it is a normal or urgent application. You will typically be required to make the payment via bank challan, demand draft, or through an online payment gateway if offered.

Make sure to:

• Keep the original payment receipt

• Attach a photocopy with your application

• Mention payment details in the application form

---

Step 3: Attach the Required Documents

Carefully attach the necessary documents as listed above. All photocopies must be attested by a gazetted officer or the principal of your college. Double-check to ensure:

• No document is missing

• The documents are clean and legible

• The passport-size photos are recent and match your ID

---

Step 4: Submit the Application

Submit your completed application along with documents and payment receipt to the Controller of Examinations at Ranchi University. If you are applying through your college, submit it to the administrative office, which will then forward it to the university.

Note:

• Acknowledgment slips are usually issued for tracking purposes.

• If you apply in person, keep a photocopy of the entire application for reference.

---

Step 5: Track and Collect the Certificate

Processing times may vary depending on the volume of applications, internal verification procedures, and whether you’ve opted for a regular or urgent issue. Typically:

• Regular applications take 30–60 days.

• Urgent applications may take 7–15 working days.

Once the certificate is ready, you will be informed through a notification (SMS, email, or phone call) if the university provides such a service. You can collect your certificate in person or authorize a representative to collect it on your behalf with proper authorization.

---

Special Notes for Duplicate Degree Certificate Requests

If your original degree certificate has been lost, stolen, or damaged, the process differs slightly:

• You must submit a notarized affidavit explaining the loss.

• A copy of the FIR (First Information Report) or general diary entry may be required.

• A higher fee is usually applicable for duplicate certificate issuance.

• The processing time may be longer due to document verification.

---

Degree Certificate Through a Trusted Documentation Service

For students residing outside Ranchi or even outside India, applying for a degree certificate in person may be difficult. In such cases, opting for a trusted and experienced academic documentation service provider is a practical and efficient option.

These service providers:

• Liaise directly with Ranchi University on your behalf

• Help in gathering, verifying, and submitting all required documents

• Handle payment and application tracking

• Dispatch your degree certificate securely to your address, whether in India or overseas

Choosing a reliable provider helps you save time, avoid travel, and ensure compliance with university rules, especially for international use.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

If you’re a graduate or a current student of Ranchi University, and you’re applying for higher education, employment opportunities, credential evaluation, or immigration purposes, one of the most important academic documents you will need is a Consolidated Marks Card. This single document serves as an official academic summary of your performance across all semesters or years of study and is often required by universities, employers, and credential evaluators both in India and abroad.

This blog provides a detailed and in-depth guide to understanding, applying for, and receiving a Consolidated Marks Card from Ranchi University. Whether you’re applying in person or through an authorized representative, this article will help you navigate the entire process smoothly and efficiently.

---

What is a Consolidated Marks Card?

A Consolidated Marks Card (CMC) is an official academic document issued by Ranchi University that compiles and lists the marks or grades earned by a student in all semesters or academic years of a particular course. Unlike individual semester mark sheets, this document provides a complete summary of your academic progress in one comprehensive certificate.

It includes:

• Semester-wise subject names

• Marks obtained in each subject

• Total marks and percentage

• Overall classification (First Class, Second Class, etc.)

• Course duration and completion status

The consolidated marks card is accepted as a single, authentic proof of your academic achievements and is often required when:

• Applying to postgraduate programs

• Submitting documents for foreign credential assessments (e.g., WES, IQAS)

• Seeking employment in government or private sectors

• Applying for scholarships or visas

---

Who Needs a Consolidated Marks Card?

The Consolidated Marks Card is essential for the following categories of individuals:

• Graduates of Ranchi University who have completed any UG or PG program and require proof of their academic performance.

• Students applying for foreign studies or immigration programs such as Express Entry, study visas, or work permits.

• Former students seeking evaluation reports from foreign academic credential agencies.

• Job seekers applying to companies or government bodies that request consolidated academic records.

Even if you already possess individual semester-wise mark sheets, a consolidated marks card is often required as a summarized and verified version of your academic transcript.

---

What’s the Difference Between a Marks Card, Transcript, and Consolidated Marks Card?

To avoid confusion, it’s important to differentiate between commonly used academic terms:

• Marks Card – Usually refers to semester-wise or year-wise scorecards.

• Transcript – A sealed document issued by the university containing academic records, often used for international applications.

• Consolidated Marks Card – A single document summarizing all semester results.

While all three are academic records, the consolidated marks card is typically easier to obtain and is sufficient for many domestic and institutional uses, although transcripts are more common for international evaluations.

---

Eligibility Criteria to Apply for a Consolidated Marks Card

You are eligible to apply for a Consolidated Marks Card from Ranchi University if:

• You have successfully completed a degree/diploma course from any affiliated college or the main campus.

• You have received all individual semester mark sheets.

• You are not involved in any academic disputes or pending backlog clearances.

• You need an official summary of your academic performance for further studies, credential verification, or employment.

---

List of Documents Required

Before you apply, collect the following documents:

1. Photocopies of all semester/year-wise mark sheets

2. Copy of the Degree Certificate or Provisional Certificate

3. College ID Card or any proof of enrollment

4. University Registration Number or Enrollment Proof

5. Government-issued Photo ID Proof (Aadhaar, Passport, PAN Card, etc.)

6. Duly filled application form for Consolidated Marks Card

7. Recent passport-size photographs (as specified)

8. Proof of fee payment (bank challan, DD, or online receipt)

9. Forwarding letter from the college (if applicable)

10. Self-addressed envelope (if applying by post)

Make sure to verify the document list with your college or the university as requirements can occasionally vary.

---

Where to Apply for the Consolidated Marks Card

Applications are usually processed by the Controller of Examinations at Ranchi University. You can:

• Visit the University Examination Section in person.

• Submit your application through your affiliated college, if permitted.

• Send your documents through an authorized person or professional documentation service provider, especially if you are living outside Jharkhand or abroad.

---

Step-by-Step Application Process

Step 1: Obtain the Application Form

The application form for the Consolidated Marks Card can be:

• Collected from the Examination Section of Ranchi University.

• Available from your affiliated college’s administrative department.

• In some cases, shared through official academic document assistance services.

Fill out the form accurately with:

• Full name (as per university records)

• Registration number and course details

• Duration of study

• College name

• Contact details for correspondence

Avoid overwriting and double-check all spellings.

---

Step 2: Attach the Required Documents

Ensure that all supporting documents are attached in the correct sequence and are self-attested. The most important among them are:

• All mark sheets

• Identity proof

• Payment receipt

• College recommendation (if asked)

The university may reject applications with incomplete documentation.

---

Step 3: Pay the Processing Fee

The university charges a fee for issuing the consolidated marks card. Payment options may include:

• Bank challan payable at a designated bank branch

• Demand draft in favor of Ranchi University

• Cash payment at the university counter

• Online fee payment (if implemented)

Retain proof of payment and include a copy with your application. The amount may vary based on the urgency of the request or whether it’s a first-time or duplicate issue.

---

Step 4: Submit the Application

Once the application is ready:

• Submit it to the Examination Branch of Ranchi University.

• If your college handles academic record submissions, hand it over to the college admin office.

• For students living outside the city/state/country, applications can be couriered or submitted via academic agents.

Include a self-addressed, stamped envelope if you want the marks card delivered to your home address.

---

Step 5: Track the Status and Receive the Document

The issuance timeline for a consolidated marks card can range from 7 to 30 working days, depending on:

• The time of year (post-results, admissions, or holiday seasons may take longer)

• The volume of applications being processed

• Accuracy and completeness of your submission

Once ready, the certificate can be:

• Collected in person with valid ID proof

• Collected by an authorized representative (with a signed letter and ID)

• Mailed or couriered to your address (if available)

---

Duplicate Consolidated Marks Card

If your consolidated marks card is lost or damaged, you can apply for a duplicate by:

1. Submitting a notarized affidavit stating the loss.

2. Providing a copy of an FIR (in some cases).

3. Paying the duplicate issue fee.

4. Filling out the duplicate application form and following the regular submission process.

---

Why Use a Professional Documentation Service

For students who:

• No longer live in Ranchi or nearby regions

• Are now working or studying abroad

• Cannot take time off for in-person visits

• Need timely and accurate document procurement

A professional documentation service can take care of the entire process on your behalf—from collecting your application form and making the payment to submitting your request and delivering the document to your doorstep. This option ensures timely submission and eliminates delays due to procedural errors or personal constraints.

---

Final Tips for a Hassle-Free Process

• Always keep copies of every document you submit.

• Follow up regularly with the university if the document is delayed.

• Make sure names, dates, and registration numbers are consistent across all documents.

• Submit applications well in advance if you have deadlines for admissions or job offers.

• Keep the consolidated marks card safely—laminate it if necessary.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Obtaining a mark sheet from Ranchi University is a vital step for any student who has completed a course or is in the process of pursuing their education from this reputed institution. The mark sheet serves as an official academic record of your performance and is required for multiple purposes such as admission to higher education, job applications, document verification, or applying for educational credential assessments for international migration.

Whether you are a current student or an alumnus of Ranchi University, this blog provides a detailed step-by-step guide on how to apply for and receive your semester-wise or consolidated mark sheets.

---

What is a Mark Sheet and Why is it Important?

A mark sheet is an academic document issued by Ranchi University that contains detailed information about a student’s performance in each subject or paper, including the total marks, marks obtained, grades (if applicable), and overall result status (pass/fail). Depending on the program structure, you may receive:

• Semester-wise mark sheets

• Annual examination mark sheets

• Consolidated mark sheets (at the end of the program)

These documents play an essential role in:

• Verifying your academic qualifications

• Applying for postgraduate studies in India or abroad

• Seeking employment in the public or private sector

• Migration and credential verification processes

• Applying for scholarships or academic grants

• College transfers and lateral admissions

---

Types of Mark Sheets You Can Request

1. Duplicate Mark Sheet – In case the original is lost or damaged

2. Consolidated Mark Sheet – Contains a summary of all semesters

3. Individual Semester/Year Mark Sheet – For those who need a specific term’s results

4. Revised Mark Sheet – After revaluation or correction of errors

Each type may require different documents and procedures, which we’ll explain below.

---

Who is Eligible to Apply for a Mark Sheet?

• Students currently enrolled in Ranchi University and its affiliated colleges

• Graduates who have completed their program and need a duplicate or consolidated copy

• Former students applying for document verification, higher education, or ECA (Educational Credential Assessment)

Whether you passed recently or decades ago, Ranchi University maintains records and allows you to apply for mark sheets, though older records may take additional time to retrieve.

---

Documents Required for Applying for a Mark Sheet

Make sure to gather the following documents before starting the application process. These may vary depending on the type of mark sheet you’re applying for:

1. Copy of Admit Card/Hall Ticket

2. Copy of Previous Mark Sheets (if applying for duplicates or consolidated)

3. College ID Card or Government-issued Photo ID

4. Filled-in Application Form (available from the university or your college)

5. Payment Receipt or Challan

6. Affidavit or FIR Copy (for lost or stolen mark sheets)

7. Transfer Certificate (TC) or Provisional Certificate (if applicable)

8. Authorization Letter (if applying through a third party)

Always keep both originals and attested copies ready to avoid delays.

---

Step-by-Step Process to Get a Mark Sheet from Ranchi University

The application process can be completed either offline in-person or through a third-party documentation service provider if you’re located far away from Ranchi. Here’s the standard process:

---

Step 1: Obtain the Application Form

You can collect the mark sheet application form from the Controller of Examinations office at Ranchi University or from the administration office of your affiliated college. Some colleges also facilitate internal submissions on behalf of their students.

Fill in the form carefully with:

• Your name (as per university records)

• Registration number and roll number

• Name of course and year/semester

• Reason for applying (original/duplicate/consolidated)

• Contact and address details

Double-check all entries before submission.

---

Step 2: Pay the Application Fee

The university charges a nominal fee for issuing mark sheets. The fee structure varies based on:

• Urgency (normal vs urgent processing)

• Type of mark sheet (duplicate, consolidated, etc.)

• Course duration

Payment is usually made via:

• University challan at designated bank branches

• Demand Draft (DD)

• In some cases, through online payment portals

Ensure you retain the original payment receipt and attach a copy with your application.

---

Step 3: Attach the Required Documents

Compile all required documents and ensure they are:

• Attested by a gazetted officer or the principal of your college

• Legible and not damaged

• Arranged in the order mentioned in the guidelines

Also attach:

• Passport-size photographs (if requested)

• Affidavit and FIR in case of duplicate mark sheet requests

---

Step 4: Submit the Application

Submit your application packet at the university’s Examination Section or the Controller of Examinations office. If your college facilitates internal forwarding, you can submit the documents there and get an acknowledgment receipt.

If you are submitting the form by post, use a reliable courier service and track your package. Always include a self-addressed stamped envelope if you want the university to post the document back to you.

---

Step 5: Track the Status and Collect the Mark Sheet

Depending on the nature of the request:

• Normal processing can take up to 30–45 working days

• Urgent requests may be processed within 7–15 working days

Once the document is ready, you will be notified by the university or your college administration (if you applied through them). You can collect the mark sheet in person or have it dispatched to your registered address if allowed.

If you’re authorizing someone else to collect it, provide a written authorization letter along with ID proof of both parties.

---

How to Apply for a Duplicate Mark Sheet from Ranchi University

If your original mark sheet has been lost, damaged, or stolen, Ranchi University allows you to apply for a duplicate copy. The process includes additional verification steps:

1. File a police complaint and get a copy of the FIR

2. Create a notarized affidavit declaring the loss

3. Fill in the duplicate mark sheet request form

4. Attach all documents with the affidavit and FIR

5. Pay the duplicate mark sheet fee

6. Submit the application for processing

The university will cross-check records before issuing a new copy, which may take additional time compared to normal issuance.

---

Using an Authorized Document Assistance Service

If you’re living outside Ranchi, in another state, or abroad, traveling just to obtain your mark sheet can be inconvenient. In such cases, you can hire an experienced academic documentation service provider who can assist in:

• Collecting and verifying documents

• Filling and submitting applications on your behalf

• Handling all university-level follow-ups

• Arranging secure courier delivery of your mark sheet

This approach is highly useful for working professionals, NRI students, and those who graduated long ago but need quick access to their academic records.

---

Important Tips to Ensure a Smooth Process

• Always check your name and academic details for accuracy

• Never staple photographs or documents unless instructed

• Keep multiple attested copies of mark sheets for backup

• Note down all reference numbers and acknowledgment slips

• If applying through your college, follow up regularly with the admin office

• For older students, be prepared for delays due to retrieval of archived records

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

A Migration Certificate is a critical academic document for students seeking admission to another university after completing a course at Ranchi University or while transferring to a new institution before finishing their current course. Whether you’re planning to pursue higher education in a different university, move to another state or country, or shift your academic stream, obtaining a migration certificate is an essential administrative step that confirms your academic dissociation from Ranchi University and enables you to register with another institution.

This comprehensive blog provides a step-by-step walkthrough on how to get a Migration Certificate from Ranchi University. We’ll cover eligibility, required documents, the application process, fees, and tips to make your experience hassle-free.

---

What is a Migration Certificate?

A Migration Certificate is an official document issued by Ranchi University that certifies that a student has completed or discontinued their studies with the university and is now free to migrate to another educational institution. It indicates that the student has cleared all academic and administrative obligations and is eligible for enrollment elsewhere.

This certificate is usually required when:

• A student has completed a course and is applying to a different university for higher education.

• A student is transferring to another university before completing their current course.

• A student is applying to foreign universities or credential evaluation agencies for further studies or immigration.

---

Why Do You Need a Migration Certificate?

The migration certificate serves several purposes:

• It is mandatory for university transfers.

• It proves that you are not currently enrolled in any active academic program at Ranchi University.

• It is required when you seek admission into another Indian university or apply for educational credential assessments abroad.

• It helps foreign and Indian institutions ensure there is no duplication of academic registration.

• It is necessary for degree equivalency processes, especially for students going abroad.

In short, the migration certificate is an academic passport that allows you to legally and formally move your academic journey to another recognized institution.

---

Who Can Apply for a Migration Certificate from Ranchi University?

You are eligible to apply for a migration certificate from Ranchi University if:

• You have completed your degree course and wish to study in another university.

• You have discontinued your program and are now switching to another institution.

• You are a former student seeking credential verification or foreign admissions.

• You are not currently registered for any active course under Ranchi University.

Migration certificates are generally not issued to students still pursuing an active semester unless they are officially withdrawing from the course.

---

Documents Required for Migration Certificate Application

Prepare the following documents before applying. Always check with the university or your college for any specific or updated requirements.

1. Photocopy of the Final Mark Sheet or Provisional Certificate

2. Copy of the Degree Certificate (if already issued)

3. College Leaving Certificate / Transfer Certificate (TC)

4. Copy of the Registration Card or Enrollment Proof

5. Copy of ID Proof (Aadhaar Card, Passport, or Voter ID)

6. Recent Passport-size Photographs (usually 2)

7. Duly Filled Application Form for Migration Certificate

8. Payment Receipt / Demand Draft / Bank Challan

9. Request Letter or Forwarding Letter from Your College (if required)

If you’re applying for a duplicate migration certificate, you’ll need to submit an affidavit and possibly an FIR copy declaring the loss of the original document.

---

How to Apply for a Migration Certificate from Ranchi University

The application process is mostly offline and requires physical submission of forms and documents, although students living outside Ranchi can apply through authorized representatives or reliable academic documentation service providers.

---

Step 1: Obtain the Migration Certificate Application Form

You can get the migration certificate application form from:

• The Examination Section of Ranchi University

• The Controller of Examinations Office

• Your affiliated college’s administrative office

Make sure you use the most recent version of the form, as university formats may change periodically.

---

Step 2: Fill Out the Form Accurately

The form will typically ask for the following details:

• Full name (as per university records)

• Course name and duration

• Roll number and registration number

• Year of passing or discontinuation

• Name of affiliated college

• Reason for migration

• Details of the new institution (if available)

Double-check for any errors. Even minor spelling mismatches can delay processing.

---

Step 3: Prepare and Attach Required Documents

Attach self-attested copies of the documents listed earlier. Arrange them in the correct order and staple securely if required. Ensure that:

• All photocopies are clear and legible

• ID proofs match the name and DOB on academic records

• Your transfer or college leaving certificate clearly states you’ve left the course

---

Step 4: Make the Payment

Ranchi University requires a processing fee for issuing a migration certificate. The amount may vary based on:

• Type of request (normal vs urgent)

• Mode of delivery (self-collection or postal dispatch)

• Duplicate certificate request

Payment methods may include:

• University bank challan

• Demand draft in favor of Ranchi University

• Online payment (if the facility is introduced)

Attach a copy of the payment receipt to your application. Retain the original for your records.

---

Step 5: Submit the Application

Submit the filled-in application form along with all supporting documents to:

• The Controller of Examinations Office at Ranchi University, or

• The administrative office of your college, if they handle migration requests

If applying by post:

• Send your application through a reliable courier service

• Include a self-addressed envelope if required for return dispatch

• Keep a copy of everything you send, along with the courier tracking number

---

Step 6: Track the Status and Collect Your Certificate

Ranchi University usually takes 7 to 30 working days to process and issue a migration certificate, depending on the completeness of the documents, academic verification, and internal workload.

Once ready, you can:

• Collect it in person with ID proof

• Authorize someone to collect it on your behalf with a signed authorization letter and copies of both ID cards

• Receive it by post or courier if the university offers dispatch services

---

Applying Through an Academic Documentation Service

For students who are now residing outside Jharkhand or in foreign countries, applying for a migration certificate directly may be difficult. In such cases, trusted academic documentation service providers can act on your behalf to:

• Submit your application to Ranchi University

• Make necessary fee payments

• Track the progress of your request

• Collect the certificate once issued

• Deliver it to your domestic or international address

This is an efficient and time-saving solution for working professionals, NRI students, and graduates who are unable to travel or are unfamiliar with the university’s formal procedures.

---

Applying for a Duplicate Migration Certificate

If your original migration certificate is lost, you must follow a slightly different procedure:

1. Prepare a notarized affidavit explaining the loss.

2. File a First Information Report (FIR) with your local police station and keep a copy.

3. Attach these documents along with the usual application form and payment receipt.

4. Submit the application and await re-issuance.

The process may take longer as the university will verify the original issuance before providing a duplicate.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

Completing your degree from Ranchi University is a proud moment—but while you wait for the official degree certificate to be issued, you may urgently need an academic proof to apply for jobs, higher studies, or international credential evaluations. This is where the Provisional Certificate becomes crucial. Issued by Ranchi University after successful completion of your academic program, the Provisional Certificate temporarily serves as a substitute for your final degree certificate until the latter is officially conferred.

In this comprehensive blog, we’ll walk you through everything you need to know about how to get a Provisional Certificate from Ranchi University, including its importance, eligibility criteria, required documents, and a detailed application process.

---

What Is a Provisional Certificate?

A Provisional Certificate is a formal document issued by Ranchi University declaring that a student has successfully completed all academic requirements for their degree. It acts as a temporary proof of graduation and is widely accepted by universities, employers, and credentialing bodies until the student receives their official degree certificate.

This certificate typically mentions:

• The name of the student

• Course and specialization

• Duration of the program

• Year of completion

• University and college details

• Confirmation of eligibility for degree conferral

---

Why Do You Need a Provisional Certificate?

The official degree certificate may take several months to be issued after your final semester or convocation. However, students often need proof of graduation immediately for:

• Admission to postgraduate programs in India or abroad

• Employment applications and job onboarding

• Higher education entrance tests or registration

• Visa or immigration document requirements

• Educational Credential Assessment (ECA) by international bodies

Since the Provisional Certificate is considered a legitimate academic record until the final degree is issued, it holds significant value for recent graduates.

---

Who Is Eligible to Apply for a Provisional Certificate?

You can apply for a Provisional Certificate from Ranchi University if:

• You have completed the final year/semester of your undergraduate or postgraduate degree

• You have successfully cleared all subjects and practicals

• You have no pending dues or disciplinary actions

• You are awaiting the official degree certificate

Whether you graduated recently or several months ago, you can apply for the certificate as long as you haven’t already received the final degree.

---

Documents Required to Apply for Provisional Certificate

Before applying, ensure you have the following documents ready. These may slightly vary depending on your course or college:

1. Photocopy of Final Semester/Year Mark Sheet

2. College Leaving Certificate or Transfer Certificate (if available)

3. ID Proof (Aadhaar Card, Passport, Voter ID, etc.)

4. College ID Card (if recently passed)

5. Filled Application Form for Provisional Certificate

6. Fee Payment Receipt or Challan Copy

7. Passport-size Photographs (as per requirement)

8. Letter from the college principal (if required)

Make sure to carry both originals and attested copies when submitting your application.

---

How to Apply for a Provisional Certificate from Ranchi University

Let’s go through the complete application process in a structured way. You can apply through the university directly or, in some cases, through your affiliated college.

---

Step 1: Collect the Application Form

The first step is to obtain the official Provisional Certificate application form. This can be:

• Collected directly from the Controller of Examinations office at Ranchi University

• Obtained from the administration office of your affiliated college

Some colleges provide pre-filled formats or offer guidance for completing the application.

---

Step 2: Fill in the Application Details Carefully

In the application form, provide accurate information including:

• Your full name (as per university records)

• Registration and roll number

• Name of your program (B.A., B.Sc., B.Com, M.A., M.Sc., etc.)

• College name and code

• Date of passing the final examination

• Reason for requesting the certificate

Ensure that the details match the university’s database to avoid delays.

---

Step 3: Pay the Application Fee

Ranchi University charges a nominal fee for issuing a provisional certificate. The fee amount may differ based on:

• Normal or urgent processing

• Type of program (UG or PG)

• Mode of delivery (in-person vs postal)

The payment can usually be made through:

• University bank challan

• Demand draft in favor of the university

• Online payment gateway (if available)

Retain the original fee receipt and attach a copy with your application.

---

Step 4: Attach the Required Documents

Attach all required documents, making sure they are:

• Clearly legible

• Properly attested (preferably by your college principal or a gazetted officer)

• Arranged in the correct order

Also attach:

• A covering letter, if required

• Recent passport-size photos

---

Step 5: Submit the Application

Submit the completed application package to the Examination Section or Controller of Examinations Office at Ranchi University. If your college facilitates the submission process, you may also submit it there for forwarding to the university.

If you are unable to visit in person, you can send your documents by post or courier to the university. Make sure to:

• Use a reliable courier service

• Include a self-addressed envelope for return delivery (if required)

• Retain a copy of your application and all enclosures

---

Step 6: Processing and Collection

Ranchi University typically takes:

• 7 to 20 working days for regular processing

• 3 to 7 working days for urgent requests (subject to extra fees)

Once ready, you can:

• Collect the certificate in person from the university

• Authorize someone with a written letter and ID to collect it on your behalf

• Opt for delivery via post or courier (if the university offers that service)

---

Alternative: Apply Through a Trusted Documentation Service

For students who have moved away from Jharkhand, are working professionals, or are currently residing abroad, visiting the university physically may not be feasible. In such cases, academic documentation service providers can help by:

• Acting on your behalf with a signed authorization

• Submitting the application and required documents

• Making payments to the university

• Collecting and dispatching the certificate to your address (domestic or international)

This method is reliable, time-saving, and ensures that all university rules are followed properly.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

For graduates of Ranchi University who are planning to study or immigrate abroad, or even apply for jobs where academic authenticity is crucial, obtaining a Genuineness Certificate can be an essential part of the documentation process. This certificate serves as an official attestation from the university that your degree, marksheets, and other academic credentials are authentic and were genuinely awarded by the institution.

Whether you’re applying for a visa, pursuing further education overseas, submitting documents for government or private sector jobs, or dealing with international credential evaluations, a Genuineness Certificate offers legitimacy and validation to your academic claims.

This detailed blog will walk you through every aspect of getting a Genuineness Certificate from Ranchi University—including eligibility, required documents, submission procedure, timelines, and helpful tips to avoid delays.

---

What is a Genuineness Certificate?

A Genuineness Certificate is a formal letter or document issued by the university which confirms that the student in question studied at the university, completed a specific program, and received the stated degree or qualification. It is often requested by foreign universities, immigration agencies, credential evaluation bodies, or employers who need to confirm the legitimacy of a student’s academic background.

This certificate typically includes:

• Student’s full name

• Course and year of passing

• Enrollment or roll number

• Program duration

• Confirmation of award of degree

• University’s official seal and authorized signature

---

Who Needs a Genuineness Certificate from Ranchi University?

You may need a Genuineness Certificate from Ranchi University if you fall under any of the following categories:

• You are applying for international credential assessment (WES, IQAS, CES, ICES, etc.)

• You are immigrating to Canada, USA, UK, Australia, or other countries where academic verification is mandatory

• You are applying for a student visa or permanent residency

• You are pursuing postgraduate education overseas

• You are applying for a government job or background check where certificate authenticity must be validated

• You lost access to your transcript and need independent academic verification

---

Documents Required to Apply for a Genuineness Certificate

To ensure a smooth application process, you must collect and submit a set of required documents along with your request. The following is a typical list, although slight variations may occur based on university policy or updates in procedure:

1. Application Letter
   A formal application addressed to the Registrar or Controller of Examinations, stating your request for a Genuineness Certificate and the purpose for which it is required.

2. Copy of Degree Certificate
   A self-attested photocopy of your original degree or provisional degree certificate.

3. Copy of Mark Sheets (All Semesters/Years)
   Include copies of consolidated as well as semester-wise mark sheets. Ensure they are clear and self-attested.

4. Proof of Identity
   A government-issued ID such as Aadhaar card, Passport, PAN card, or Voter ID.

5. Enrollment or Registration Number Proof
   Your admit card, registration form, or any university-issued document that carries your registration or roll number.

6. Proof of Purpose (Optional)
   Some departments may ask for a letter from the requesting authority—such as an employer, foreign university, or immigration department—that has asked for the genuineness verification.

7. Passport Size Photographs
   Carry two recent passport-size photographs as some departments attach this to your records.

8. Demand Draft or Payment Receipt
   Some universities charge a nominal fee for issuing a Genuineness Certificate. This may be payable through a demand draft or bank challan drawn in favor of Ranchi University.

---

Where to Apply: The Issuing Authority

The Genuineness Certificate is usually issued by the Office of the Controller of Examinations at Ranchi University. This office is responsible for verifying the academic records of students and certifying the validity of documents.

You can approach the university in person or apply through a designated documentation agency or authorized representative, especially if you are located outside Jharkhand or India.

---

Step-by-Step Procedure to Apply for a Genuineness Certificate from Ranchi University

Step 1: Draft a Formal Request
Write an application addressed to the Controller of Examinations clearly stating:

• Your full name and contact information

• The purpose for which you need the certificate

• Your course name, registration number, year of passing

• The list of documents attached with the application

Step 2: Organize All Supporting Documents
Photocopy and self-attest all necessary documents listed earlier. Keep originals ready for verification, if submitting in person.

Step 3: Pay the Required Fee
Enquire about the exact fee for the Genuineness Certificate at the university counter or through an official notification. Make the payment through the accepted mode (e.g., demand draft, university payment portal).

Step 4: Submit Your Application
Visit Ranchi University’s administrative block and submit your application at the Examination Section or the Dispatch/Document Verification Unit. You may be required to sign a register or provide biometric identification.

Step 5: Collect Acknowledgment Slip
Once your documents are accepted, ask for an acknowledgment slip with reference number, date of submission, and contact point for follow-up.

Step 6: Wait for Processing
The university may take 15 to 30 working days (or more during exam seasons) to process the application, verify your records internally, and issue the Genuineness Certificate.

Step 7: Receive the Certificate
You can either collect the certificate in person or request it to be dispatched to your home address, embassy, or third-party evaluation agency, depending on the options available.

---

Important Tips to Avoid Delays

• Ensure that all documents submitted are clear, legible, and self-attested

• Double-check the name spelling, course title, and year of passing across all documents

• If applying through a third party, submit an authorization letter along with identity proof of both parties

• Track your application periodically by calling the Examination Section or visiting the university if feasible

• If you’re based overseas, consider hiring a professional documentation agency that deals with Ranchi University procedures regularly

---

What If the Certificate is Urgently Required?

In urgent situations, such as visa application deadlines, embassy interviews, or job onboarding processes, you can submit a request for priority processing along with proof of urgency (like visa appointment letters, offer letters, etc.). Whether the university accommodates urgent requests depends on internal policy and discretion of the Registrar’s office.

---

Can Someone Else Collect the Certificate on My Behalf?

Yes, if you are unable to collect the Genuineness Certificate in person, you can authorize someone else with:

• An authorization letter signed by you

• A copy of your valid ID proof

• The authorized person’s photo ID proof

• The original acknowledgment slip or reference number

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

In the rapidly evolving landscape of international education and immigration, various documents and formal processes play a critical role in shaping an individual’s journey. Among these, two seemingly unrelated entities—Ranchi University and GCMS notes—often intersect in ways that are both crucial and misunderstood. If you’re an alumnus of Ranchi University or a current student pursuing immigration, especially to countries like Canada, understanding how these two elements connect is vital.

This comprehensive blog explores the relationship between Ranchi University and GCMS notes, why these two are relevant to your immigration file, and how your academic background could influence your visa application’s trajectory.

---

What Are GCMS Notes? A Brief Overview

GCMS stands for Global Case Management System, a digital system used by Immigration, Refugees and Citizenship Canada (IRCC) to manage visa and immigration applications. It contains a detailed record of all interactions, officer notes, document verifications, assessments, and decisions related to an applicant’s case.

When a visa application is delayed, rejected, or remains under review for an extended period, applicants often request a copy of their GCMS notes through an Access to Information and Privacy (ATIP) request. These notes provide transparency and allow the applicant to understand:

• Why their visa was refused or delayed

• Which documents were flagged or verified

• What concerns the visa officer had

• Whether background or education checks were completed

This brings Ranchi University into the picture—especially for those who have used academic credentials from the university in their immigration or study abroad application.

---

Why Ranchi University Appears in GCMS Notes

When you apply for a study permit, permanent residency, or work visa using your academic credentials, immigration authorities conduct background checks to validate the authenticity of your educational qualifications. If your bachelor’s, master’s, or doctoral degrees were obtained from Ranchi University, IRCC may mention the university in your GCMS notes for several reasons:

1. Educational Credential Assessment (ECA) Verification
   If you’ve used a WES, IQAS, ICES, or CES report based on documents issued by Ranchi University, IRCC may list the university as the institution that awarded your degree. The GCMS notes may contain references like:

   • “Degree verified from Ranchi University”

   • “WES report matches academic records from Ranchi University”

2. Document Authenticity Checks
   In cases of document concerns, IRCC officers may note efforts to verify the authenticity of your:

   • Transcripts

   • Degree certificate

   • Medium of Instruction (MOI) letter

   • Consolidated marksheet

   You may find phrases in GCMS such as:

   • “Verification request sent to Ranchi University”

   • “Awaiting confirmation from Ranchi University regarding degree authenticity”

3. Concerns About Fraudulent Documents
   Unfortunately, due to rising incidences of forged academic credentials globally, even genuine applicants can find themselves under intense scrutiny. If the visa officer suspects discrepancies, Ranchi University may be contacted directly. GCMS notes may reflect:

   • “Institutional verification pending – Ranchi University”

   • “Education documents under review due to inconsistent format”

4. Review of Institutional Reputation
   GCMS notes sometimes include an officer’s internal remarks about the reputation or recognition status of the university. If Ranchi University is considered reputable and recognized by India’s UGC and NAAC, it may help positively influence the officer’s decision.

---

When Ranchi University Becomes Critically Important in GCMS Notes

1. If You Applied with an ECA Report

If you submitted a WES report that evaluated your Ranchi University credentials, IRCC cross-references this report with their internal systems. Any mismatch between what’s in the WES report and the documents you submitted can raise red flags.

2. If IRCC Suspects Fake or Altered Documents

Sometimes, third-party agents or unverified consultants may alter documents unknowingly to the applicant. If IRCC suspects tampering, they initiate verification directly with Ranchi University. In such cases, your GCMS notes may reflect communication delays or pending confirmations, which can lead to application delays or refusals.

3. If You Submitted Documents Without Transcript or MOI

IRCC officers may look for a full transcript or MOI letter as part of their education verification. If these were not submitted or were incomplete, your GCMS notes might reflect a decision delay or refusal due to “incomplete educational documentation.”

---

How to Avoid Issues That Show Up in GCMS Notes Regarding Ranchi University

To ensure that your Ranchi University academic records are not the reason your immigration application gets delayed or denied, follow these best practices:

1. Submit Only Official, Verified Documents
   Always use transcripts, degree certificates, and other academic credentials that are officially issued and sealed by Ranchi University. Do not attempt to submit scanned, unverified, or unofficial versions.

2. Use Recognized Credential Evaluation Services
   Get your credentials evaluated through services like WES, IQAS, or CES, and ensure the evaluation report matches your Ranchi University qualifications exactly.

3. Get a Medium of Instruction Letter (if applicable)
   If you’re applying under study or Express Entry programs where language of instruction matters, request an official MOI letter from Ranchi University in advance.

4. Consider a Third-Party Documentation Service
   If you’re abroad and unable to coordinate with the university directly, reliable transcript or verification service providers can ensure documents are collected, authenticated, and dispatched according to international standards.

---

How GCMS Notes Help You Take Action If There’s an Issue with Ranchi University Credentials

GCMS notes are not just technical documents; they are diagnostic tools. Here’s how you can use them if you suspect there’s an issue tied to your Ranchi University education:

• Identify what went wrong – Was the document delayed, not sealed properly, or flagged as unauthentic?

• Get in touch with the university – If a verification is pending, contact Ranchi University’s examination section or controller of examinations to follow up.

• Submit missing or corrected documents – If the officer noted an error, you may be able to re-apply with complete records.

• File a new application with stronger documentation – Based on your GCMS notes, prepare a better application with improved clarity and document quality.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.

In today’s globally connected world, academic credential evaluation has become a vital step for those seeking to study, work, or immigrate abroad. For many students and professionals educated in India, World Education Services (WES) plays a crucial role in verifying their academic qualifications for use in countries like Canada and the United States. If you completed your education from Ranchi University and need your documents verified for WES, this in-depth guide will walk you through the complete process—from preparing your paperwork to successful document dispatch and verification.

---

What Is WES Verification and Why Is It Important?

World Education Services (WES) is a widely recognized credential evaluation agency that assesses international academic degrees and diplomas to determine their equivalency in the North American education system. A WES verification report is often required by:

• Universities and colleges abroad

• Immigration authorities (e.g., IRCC for Canada PR under the Express Entry system)

• Licensing boards for professional recognition (especially in healthcare, engineering, teaching)

• Employers who want to verify the authenticity of foreign credentials

WES requires your academic documents—primarily your transcript and degree certificate—to be authenticated and sent directly by the issuing university. This is where Ranchi University’s role becomes vital.

---

Which Documents Are Required for WES Verification?

To complete WES verification through Ranchi University, you typically need to submit the following academic documents:

1. Official Transcript (Consolidated Mark Sheet or Semester-Wise Sheets)

2. Degree Certificate (Provisional or Final)

3. WES Academic Records Request Form (downloadable from the WES website)

4. Identification Proof (such as Aadhaar, Passport copy)

5. Application Form for Transcript/Verification (issued by Ranchi University)

6. Payment Receipt for University Processing Fees

7. Authorization Letter (if a third party is handling the submission)

Make sure the name and details on your academic records match your current ID and the name on your WES application.

---

Understanding the WES Academic Records Request Form

This form is a standardized document that must be filled out by the applicant and signed/stamped by Ranchi University. It provides instructions to the university regarding the packaging and dispatch of your documents. It must be enclosed in the envelope along with the academic documents and then sealed and stamped across the flap.

---

Step-by-Step Process to Get WES Verification from Ranchi University

Step 1: Create an Account with WES and Obtain a Reference Number

Before approaching Ranchi University, create an account on the WES website and select the type of evaluation you need (e.g., ECA for immigration or general credential evaluation for education/employment). Once registered, you will receive a WES Reference Number. This number must be mentioned clearly on all documents and envelopes submitted to WES.

---

Step 2: Prepare Your Documents for Submission

Compile all required documents, including:

• Self-attested copies of mark sheets and degree certificates

• A filled WES Academic Records Request Form

• Photocopy of your WES reference number page

• University’s transcript request or verification form (if applicable)

Ensure all documents are clearly scanned, legible, and consistent in spelling and layout. Original certificates are usually not required but keep them handy for verification if applying in person.

---

Step 3: Fill the University’s Transcript/Verification Form

Ranchi University requires a separate application form for transcript issuance or WES verification. This can typically be collected from the university’s Examination Section or affiliated college. The form will require:

• Your name, course details, and enrollment number

• Year of passing

• College name (if under an affiliated institution)

• Contact details

You’ll also need to indicate the purpose clearly—“WES Evaluation/Verification”—to ensure your documents are sealed properly for international submission.

---

Step 4: Make the Payment for Transcript/Verification Fees

Ranchi University charges a fee for processing WES verification requests. This may include:

• Transcript issuance charges

• Courier/postal dispatch fees (if opting for university dispatch to WES)

• Verification/authentication charges

Payment is usually accepted via:

• Demand Draft (in favor of Ranchi University)

• University bank challan

• Online transfer (if such a facility exists)

Be sure to get a receipt or proof of payment, as it must be submitted with the application.

---

Step 5: Submit the Complete Application to Ranchi University

You can now submit the full application either:

• In person: Visit the Ranchi University Examination Section or relevant office

• By post/courier: Send all documents to the university’s official address

• Through an authorized representative: If you’re abroad, someone with your authorization letter and ID copy can apply on your behalf

Be sure to include the WES reference number on every document and the outer envelope.

---

Step 6: University Processes the Application and Prepares the Packet

Once submitted, the university will:

• Verify the authenticity of your academic records

• Stamp and seal your transcripts in an official envelope

• Endorse the WES Academic Records Request Form

• Either dispatch the packet directly to WES or return it to you to send

The envelope must be sealed and stamped across the back flap to maintain WES verification standards.

---

Step 7: Dispatching Documents to WES

Depending on the university’s policy, you may choose one of the following:

• University-sent: Ranchi University sends your envelope directly to WES via registered post or courier

• Self-sent: You collect the sealed envelope and courier it to WES yourself

WES accepts documents at its designated addresses in Canada or the United States. Use a reliable courier service with tracking capability.

Processing Time and Follow-Up

The average processing time at Ranchi University for WES-related transcript or verification requests is approximately 3 to 6 weeks, depending on administrative workload and document availability. Courier delivery to WES can take an additional 1 to 2 weeks depending on location.

Once WES receives your sealed packet, they will update your account status, and you will be able to track the progress of your evaluation online.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.