Shivaji University, located in Kolhapur, Maharashtra, is a well-established public university known for its academic integrity and wide array of undergraduate, postgraduate, diploma, and research programs. Founded in 1962, the university caters to students across southern Maharashtra and beyond, offering quality education in arts, science, commerce, engineering, and professional streams. As more graduates seek international opportunities, obtaining transcripts from Shivaji University has become an essential task for global mobility.
This detailed guide is designed to walk you through the complete process of applying for official transcripts from Shivaji University, whether you’re doing it locally, remotely, or from overseas. If you’re preparing for studies abroad, credential evaluations like WES or IQAS, or immigration processes, this resource will help you navigate every step with ease and confidence.
Understanding What Transcripts Are and Why You Need Them
Academic transcripts are official documents issued by your university that summarize your academic record. These typically include:
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Semester-wise/year-wise list of courses studied
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Marks or grades obtained for each course
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Degree awarded with specialization and duration
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Total credits or class obtained (if applicable)
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Signature and seal of the university’s controller or registrar
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Placement in a sealed envelope signed/stamped by the issuing authority
Why transcripts are important:
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Applying for postgraduate and doctoral programs abroad
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Credential evaluations for agencies like WES, CES, IQAS, ECE, etc.
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Immigration and Permanent Residency (PR) applications
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Job placements in international companies
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Professional licensing and board registrations (e.g., healthcare, engineering)
Without a sealed, authenticated transcript, many institutions and agencies will not process your applications.
Overview of Shivaji University
Shivaji University is one of the premier educational institutions in Maharashtra. It is recognized by the University Grants Commission (UGC) and accredited by NAAC. With hundreds of affiliated colleges and research centers, it has a significant alumni base in India and around the world. The university follows a structured transcript issuance process designed to meet international documentation standards, making its transcripts widely accepted globally.
Documents Required for Transcript Application
Before initiating your application, make sure you have the following documents ready:
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All semester-wise/year-wise mark sheets
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Final degree certificate (Provisional or Convocation)
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University Registration/Roll number
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A valid government-issued ID (Aadhaar Card, Passport, PAN Card, etc.)
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Completed transcript request application form
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Passport-size photographs (if required)
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Authorization letter (if someone is applying on your behalf)
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WES or other credential evaluation agency’s Academic Records Request Form (if applicable)
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Payment proof for transcript processing and postal charges
It’s crucial that your documents are consistent, clearly scanned or photocopied, and free from discrepancies.
Step-by-Step Guide to Applying for Transcripts from Shivaji University
Step 1: Collect and Verify Your Academic Records
Ensure you have all mark sheets from each semester/year. If any document is missing or damaged, apply for a duplicate copy first.
Step 2: Fill Out the Transcript Application Form
This form is available at the university’s Examination Section or online portal. Fill in accurate details such as:
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Full Name (as per university records)
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Roll Number/PRN
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Course name and year of passing
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Number of transcript copies required
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Destination address (if requesting dispatch)
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Purpose of application (study abroad, WES, PR, etc.)
Mention your WES or evaluation agency reference number, if applicable.
Step 3: Pay Transcript Processing Fees
Transcript fees may be paid via:
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Bank Challan at designated banks
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Demand Draft (in favor of Finance and Accounts Officer, Shivaji University)
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Online payment portal (if available)
Keep a copy of the payment receipt or DD as proof.
Step 4: Submit the Application
You can submit your application via:
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In-person submission at the university’s transcript section
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Courier/postal submission for applicants from other cities or states
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Authorized transcript service for those who prefer remote processing
Ensure your submission package includes the application form, photocopies of all documents, payment proof, and special forms (like WES ACAF).
Step 5: Transcript Verification and Preparation
Once your documents are submitted, the university verifies them internally. After successful verification, your transcripts are:
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Printed on official Shivaji University letterhead
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Endorsed with the registrar/controller’s signature
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Stamped with the university seal
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Placed in an official envelope sealed and signed across the flap
Delivery Options
Transcripts can be delivered in multiple ways:
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Self-collection: You can collect the sealed envelope personally
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Courier delivery: Available for domestic and international addresses with additional charges
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Direct dispatch to evaluation agencies: Transcripts can be mailed directly to WES, CES, IQAS, or foreign universities
Make sure to mention the full recipient address, postal code, and reference numbers (like WES ID) for direct dispatch.
Fee Structure and Processing Timeline
Estimated Fees:
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Transcript Fee: ₹1,500 – ₹2,000 (for one set)
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Additional sets: ₹300 – ₹500 per set
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Courier Charges:
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Domestic: ₹300 – ₹500
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International: ₹1,500 – ₹2,500 (depends on region and speed)
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Processing Time:
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Standard Processing: 20–30 working days
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Urgent Requests: May be expedited based on university policy and availability
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Remote and postal applications may require additional delivery time
Remote Application Process (For Students Living Abroad)
If you’re unable to visit the university in person, the process can be completed remotely using a reliable document facilitation service.
Steps:
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Share scanned copies of your academic documents and ID online
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Sign and send an authorization letter
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Make online payments for university and service provider fees
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Track the status of your application
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Choose your delivery mode – either direct to your home or to WES/universities abroad
Remote application services are especially useful for NRIs, working professionals, and alumni residing outside India.
Additional Documents You May Request Alongside Transcripts
When applying for transcripts, consider requesting other supporting academic documents:
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Medium of Instruction (MOI) Certificate
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Migration Certificate
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Provisional Degree Certificate
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Degree Verification Letter
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English Translation (if your documents are in Marathi or another regional language)
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Duplicate Mark Sheets or Degree Certificate
Submitting all required documents in one go reduces delays and repeat processing.
Tips for a Hassle-Free Transcript Process
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Double-check that all names, roll numbers, and course details match university records
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Submit legible photocopies or high-quality scans
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Do not tamper with the sealed envelope (leave it sealed for WES or universities)
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Always include WES or other reference numbers clearly on the form and envelope
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Keep copies of everything you submit
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Track courier shipments to ensure timely delivery
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Follow up via email or phone for status updates
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
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