World Education Services (WES) plays a crucial role for those looking to study, work, or immigrate abroad—especially to countries like Canada and the United States. It acts as a credential evaluation body, reviewing your academic records from your home country and equating them to the educational standards of the destination country.
Applying to WES might appear straightforward at first glance, but many applicants face unexpected delays or rejections simply because of avoidable errors. Whether you’re applying for permanent residency, professional licensure, or university admissions, understanding the nuances of a WES application is essential.
This comprehensive guide offers detailed insights and practical advice to help you submit a complete, accurate, and timely WES application—maximizing your chances of success.
What is WES and Why Is It Important?
WES is one of the leading credential evaluation agencies recognized by immigration departments, academic institutions, and licensing boards. It converts academic records issued by your home country institutions into their equivalent format in North America.
A WES Evaluation Report helps:
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Immigration programs like Canada’s Express Entry system
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University admissions at undergraduate and graduate levels
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Licensing applications for regulated professions (engineering, healthcare, accounting, etc.)
WES typically evaluates transcripts, mark sheets, degree certificates, and other academic documentation. Understanding how they process and assess your academic records is key to avoiding pitfalls.
Step-by-Step Overview of the WES Application Process
Step 1: Create a WES Account Online
Start by visiting the WES portal and creating an applicant profile. Choose the country where you intend to use the report (e.g., Canada or the U.S.). You will also need to:
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Enter your personal details accurately
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Select the type of evaluation you need (Document-by-Document or Course-by-Course)
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Indicate the recipient organizations (IRCC, universities, licensing boards, etc.)
Save your WES reference number—this will be needed for every step going forward.
Step 2: Understand What Documents Are Required
Requirements vary depending on your country of education and level of study. For Indian applicants, WES typically requires:
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All academic transcripts issued and sealed by the university (not the college)
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Degree certificate (for completed programs)
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Secondary or higher secondary certificates (if applying for high school evaluation)
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Statement of marks (only when required for specific programs)
Do not send original documents unless specifically requested.
Step 3: Arrange for Transcripts to Be Sent Directly by Your University
WES does not accept mark sheets sent by applicants themselves. Instead, they must come directly from the issuing university (in a sealed envelope) or be submitted electronically if the university supports digital transmission through WES partners.
To do this:
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Contact your university’s examination or transcript department
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Submit an official request with all supporting documents
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Pay transcript fees and courier charges if needed
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Ask them to send the sealed transcript envelope directly to the WES address with your reference number written clearly on it
Some universities in India have started offering online transcript dispatch via email or secure portals. Check with your university about the available options.
Step 4: Upload Degree Certificate (If Required)
For most Indian credentials, WES now requires applicants to upload a scanned copy of the final degree certificate in addition to having the transcripts sent directly by the university.
Ensure:
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The scan is clear, colored, and shows all sides of the document
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The name and award date are visible
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The document is uploaded in the correct file format (PDF or JPEG)
Step 5: Monitor the Status Online
Once your university dispatches the transcript, use a reliable courier with tracking features. After WES receives it, you can monitor your application status online.
Typical stages include:
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Documents received
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Review in progress
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Evaluation in progress
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Report issued
Most WES evaluations are completed within 7 to 20 business days after all documents have been received and accepted.
Essential Tips for a Smooth WES Application
1. Double-Check Name Consistency
Make sure your name is consistent across all documents—WES application, passport, transcripts, and degree certificate. Discrepancies may cause delays or rejections. If there’s a mismatch, include an affidavit or legal name change document.
2. Use Accurate University Details
When requesting transcripts, ensure you’re contacting the right department. Many applicants mistakenly approach their college instead of the university, which leads to invalid submissions.
3. Request Extra Transcript Copies
If you plan to apply to multiple evaluation bodies or universities, request additional transcript copies while applying at your university. It saves time and cost later.
4. Use Reliable Courier Services
Since WES only accepts transcripts directly from universities, using a reliable courier service to send the documents is critical. Always write your WES reference number on the envelope.
5. Understand the Type of Evaluation Needed
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Document-by-Document: For immigration or employment.
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Course-by-Course: For academic purposes such as university admissions.
Choose the right one based on your goal. Selecting the wrong report type may lead to delays and extra costs.
6. Avoid Sending Original Documents
WES does not return original academic documents. Send only certified copies or scanned versions as requested.
7. Track Expiry Timelines
WES evaluation reports are typically valid for 5 years. If your immigration or university process is delayed, you can upgrade or renew the report instead of applying again from scratch.
Common Mistakes That Lead to Delays
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Submitting documents without a WES reference number
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Sending college-issued mark sheets instead of university transcripts
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Sending documents personally instead of through the university
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Using incomplete applications or incorrect formats
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Uploading blurry or low-resolution scans
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Not following up with the university after requesting transcripts
Being proactive can save months of delay and multiple follow-ups.
What to Do If Your University Doesn’t Cooperate
In some cases, applicants face difficulty when their university:
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Takes too long to issue transcripts
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Charges high fees
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Refuses to dispatch transcripts to WES directly
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Requires you to be present in person
If you’re an NRI or residing abroad, consider using a reliable academic documentation service that specializes in handling transcript requests on your behalf. These agencies coordinate with Indian universities, ensure proper documentation, and manage end-to-end dispatch to WES.
After You Receive Your WES Report
Once your WES report is issued:
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Download the digital copy
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Ensure it is sent to the correct recipient (IRCC, university, etc.)
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Use the WES reference number when submitting any related applications
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Keep a copy safe for future use (especially for renewals or re-evaluations)
Final Thoughts
The WES application process, while straightforward on paper, requires careful attention to documentation, deadlines, and procedural rules. A small oversight can result in long delays, rejection, or unnecessary expenses.
By following the correct steps—right from creating your account to dispatching sealed transcripts—and avoiding common mistakes, you can ensure your application is processed quickly and accurately. Whether you’re aiming for a student visa, permanent residency, or professional licensure, a successful WES evaluation can be the key to unlocking your future abroad.
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