Guide to Obtaining a Duplicate Mark Sheet from Sabarmati University

A mark sheet is a crucial document for students, serving as proof of academic performance. However, situations such as loss, theft, or damage can necessitate obtaining a duplicate mark sheet. Sabarmati University in Gujarat provides a clear process for students to obtain a duplicate mark sheet. This guide will walk you through the steps required to secure a duplicate mark sheet from Sabarmati University efficiently.

Why You Might Need a Duplicate Mark Sheet

There are several reasons why you might need a duplicate mark sheet, including:

• Loss: Misplacement or loss of the original mark sheet.
• Damage: Physical damage to the original document.
• Theft: Theft of the mark sheet.
• Legal Requirements: For legal or administrative purposes.

Steps to Obtain a Duplicate Mark Sheet from Sabarmati University

1. File a Police Report (if applicable)

If your mark sheet is lost or stolen, the first step is to file a police report. This report serves as an official record of the loss and may be required by the university during the application process.

2. Prepare Required Information and Documents

Gather all necessary information and documents for the duplicate mark sheet application, such as:

• A copy of the police report (if applicable)
• An affidavit on stamped paper, attested by a notary, stating the loss of the original mark sheet
• A copy of the original mark sheet (if available)
• Valid identification (e.g., passport, Aadhar card)
• Enrollment number or roll number
• Course name and duration
• Year of graduation

3. Contact the University

Reach out to Sabarmati University to inquire about the process for obtaining a duplicate mark sheet. You can contact the university through:

• Official Website: Check for any guidelines or forms related to obtaining a duplicate mark sheet.
• Email: Send an inquiry to the registrar’s office or the examination department.
• Phone: Call the university’s administrative office for detailed instructions.

4. Fill Out the Duplicate Mark Sheet Application Form

If the university provides a specific application form for obtaining a duplicate mark sheet, download it from their website or obtain it from the administrative office. Fill out the form with accurate details, including:

• Personal information
• Enrollment number or roll number
• Course details
• Reason for requesting a duplicate mark sheet
• List of supporting documents attached

5. Pay the Duplicate Mark Sheet Fee

Most universities charge a fee for issuing a duplicate mark sheet. The fee details are usually available on the university’s website. Payment can typically be made through:

• Online Payment: Via the university’s online payment gateway.
• Bank Transfer: Direct transfer to the university’s bank account.
• Demand Draft: Issued in favor of Sabarmati University.

6. Submit the Application

Submit your completed application form along with the necessary documents and proof of payment. Submission methods may include:

• Online Portal: Some universities offer online submission through their portal.
• Email: If allowed, email the scanned copies of the required documents.
• In-Person: Visit the university’s administrative office to submit the documents in person.
• Postal Mail: Mail the documents to the designated office at the university.

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