In the journey toward professional licensure or credential assessment, especially in dentistry and other regulated professions, verifying your examination results is often a necessary step. Whether you’re applying for further certification, credential evaluation, immigration purposes, or educational advancement, an examination verification ensures that the details of your exam performance are accurately validated and officially communicated to relevant organizations.
Naturally, once you’ve requested an examination verification, the next question is: “How do I get the results?” This blog explains the entire process—what examination verification is, how requests are processed, how results are shared, and what timelines and expectations you should keep in mind.
What Is an Examination Verification?
An examination verification is an official process in which a governing or testing body confirms a candidate’s examination history and performance. This may include details such as:
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Confirmation of examination completion
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Scores (if applicable and permitted)
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Pass/fail status
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Date and location of the examination
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Identification details for cross-verification
These verifications are often requested by licensing authorities, credential evaluation agencies, universities, immigration services, or professional regulatory boards to ensure that the documentation submitted by the candidate is authentic and directly validated by the issuing body.
When Might You Need an Examination Verification?
Understanding when and why you might need a verification helps clarify the importance of receiving accurate and timely results. Common scenarios include:
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Applying to the National Dental Examining Board (or equivalent governing body)
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Submitting credentials for immigration or permanent residency
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Enrolling in a university-based Dental Specialty Assessment and Training Program (DSATP)
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Applying for assessment by credential evaluation agencies (such as WES, ECE, or IQAS)
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Verifying eligibility for advanced standing programs
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Providing documentation to a local dental council or licensing authority in another country
In all of these cases, the receiving institution typically requires that your examination records be sent directly from the original examining authority—not from you personally.
How to Request Examination Verification
Before you can receive the results of your verification, the process begins with a formal request. Here are the typical steps involved:
1. Log into Your Official Candidate Profile
Access the portal provided by the examination board or testing organization. Most institutions maintain a secure candidate profile platform where you can manage applications, results, and verification requests.
2. Locate the Verification Section
Look for an option such as “Document Services,” “Exam Verification,” “Third-Party Requests,” or “Results Transmission.” This is where you’ll initiate the request.
3. Provide Recipient Details
You’ll need to supply accurate information about the institution requesting the verification. This usually includes:
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Organization name
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Mailing address or electronic document exchange platform
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Reference number or candidate ID (if provided by the recipient)
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Contact person or department (in some cases)
4. Submit Payment (if applicable)
Some verification services involve a processing fee. Payment is typically made online at the time of request.
5. Wait for Confirmation
Once submitted, you should receive a confirmation that your request has been received and is under process. Some portals allow you to track the status of your request in real time.
How Are Examination Verifications Sent?
The delivery method of your verification results depends on the receiving organization’s preferences and the examination board’s capabilities. The main options include:
1. Electronic Delivery
Many modern credentialing and licensing authorities accept verification documents through secure electronic platforms. These might include:
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Encrypted email
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Online portals (e.g., WES, ECE, CAPR)
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Secure file transfer systems
Electronic delivery is often the fastest and most secure method.
2. Physical Mail
Some organizations, particularly in countries or jurisdictions that still rely on paper documentation, may require that verification documents be mailed in sealed envelopes. These documents are sent directly from the examination body to the receiving institution and are typically marked with security seals to confirm authenticity.
3. Digital Upload Portals
Credential evaluation services may have their own platforms where testing agencies are approved uploaders. In such cases, once the verification is submitted, the document becomes visible within the organization’s internal system.
How Long Does It Take to Receive the Verification Results?
Processing timelines can vary depending on several factors:
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Volume of requests during peak application seasons
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Method of delivery (electronic is faster than postal)
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Internal processing time by the receiving institution
In general, here’s what you can expect:
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Electronic delivery: 1 to 3 weeks
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Mail delivery: 2 to 6 weeks (domestic), 4 to 8 weeks (international)
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Combined with third-party verification: May take longer if additional reviews or translations are required
It’s important to allow for adequate processing time when planning applications that depend on examination verifications. Rushing the process or submitting last-minute requests can result in delays that impact your eligibility or admission timeline.
How Will You Know the Verification Has Been Sent or Received?
While you won’t always receive the verification document directly (as it’s usually sent to the third party), you can monitor the progress in the following ways:
1. Check Your Online Portal
Most candidate profiles have a section where you can view the history of requests, including:
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Date submitted
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Processing status (e.g., pending, completed, sent)
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Method of delivery
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Recipient details
This allows you to verify that the process is underway or complete.
2. Receive Email Confirmation
Many examination boards send automatic email notifications when your verification is dispatched, whether electronically or by mail.
3. Contact the Receiving Institution
If the verification is critical to an application, you can contact the receiving organization (e.g., university or licensing body) to confirm whether they have received the documents. Provide your full name, candidate ID, and reference number to help them track it.
What If There’s a Delay or Error?
If you believe there has been a delay or if the recipient hasn’t received the documents after the expected time:
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Reconfirm that the request was submitted successfully
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Double-check the recipient’s address or electronic portal information
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Contact the examination authority’s candidate support team with your transaction number and request details
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Contact the receiving institution and ask them to verify whether the documents were received and processed on their end
In cases of technical issues or postal delays, many organizations allow resubmission of verification at no extra cost.
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