Losing or damaging an academic document like a marks card can be a stressful experience, especially when it’s needed urgently for admissions, job applications, credential evaluations, visa processing, or other official purposes. A marks card, also referred to as a marksheet, is a vital academic record that details the subject-wise performance of a student in each semester. If you’re a student or graduate of Bangalore North University, obtaining a duplicate marks card is very much possible through a formal procedure established by the university.
In this detailed guide, you’ll learn everything about applying for a duplicate marks card from Bangalore North University — from the eligibility criteria and documentation to the step-by-step process, expected timelines, and useful tips to avoid errors or delays.
What Is a Duplicate Marks Card?
A duplicate marks card is an officially re-issued copy of the original semester-wise or consolidated marksheet that a student was provided during their academic course. It is printed and certified by the university, carrying the same details as the original, such as:
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Student’s name
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University registration/roll number
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Course name and academic year
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Subject names and codes
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Internal and external marks or grades
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Semester number
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Result status (pass/fail)
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University stamp and controller’s signature
The duplicate marks card serves as a valid academic document for all legal and professional purposes, just like the original.
Who Can Apply for a Duplicate Marks Card?
You are eligible to apply for a duplicate marks card from Bangalore North University if:
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You were enrolled in an undergraduate or postgraduate program under the university
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You have lost your original marks card due to theft, misplacement, travel, or relocation
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Your marks card was damaged, mutilated, or destroyed (e.g., due to water, fire, or improper storage)
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You need additional certified copies of the same marks card for submission to multiple institutions
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You are a former student or alumni requiring academic documentation for credential evaluation or immigration
There is no limitation on when you can apply. Even if your course was completed many years ago, you can request a duplicate by providing your enrollment and examination details.
Importance of a Duplicate Marks Card
The duplicate marks card is required for various academic and professional situations, such as:
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Higher education admissions (domestic or international)
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Applying for educational credential assessments like WES, IQAS, CES, or ICES
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Competitive exam registrations (e.g., UPSC, SSC, banking, etc.)
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Employment verification
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Immigration or visa processing
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Document submission to credential verification bodies or government agencies
Since many institutions require attested or sealed marks cards, it’s advisable to have certified duplicates ready when needed.
Step-by-Step Process to Get a Duplicate Marks Card from Bangalore North University
Step 1: Prepare a Formal Written Request
Start by drafting a formal application letter addressed to the Controller of Examinations or the Registrar (Evaluation) of Bangalore North University. The letter should clearly mention:
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Your full name (as per academic records)
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Course name (BA, BSc, BCom, MA, MBA, etc.)
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Branch or specialization (if applicable)
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College name and year of admission and completion
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University roll number or registration number
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The semester(s) for which you require a duplicate marks card
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The reason for requesting the duplicate (lost, damaged, etc.)
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Contact information (email, phone number, correspondence address)
Be sure to sign the letter and include the date of application.
Step 2: File a Police Complaint (FIR)
If your marks card was lost or stolen, you must file a First Information Report (FIR) at your nearest police station. The FIR should clearly state:
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Your name and identification
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Details of the lost document (marks card, semester, course name)
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Circumstances under which the marks card was lost (travel, shifting home, etc.)
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Request for acknowledgment of document loss
You will receive a stamped and signed copy of the FIR, which must be submitted along with your application.
Step 3: Create a Notarized Affidavit
Next, prepare a sworn affidavit on non-judicial stamp paper, usually of ₹20 or ₹50 denomination, declaring the loss or damage of the original marks card. The affidavit must include:
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Your personal details
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Statement about the missing document(s)
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Assurance that the information provided is true and that the document will be used for legitimate purposes
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Signature of the deponent (you)
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Seal and signature of the notary public
Make photocopies of the affidavit for your own reference before submitting the original.
Step 4: Collect Required Documents
Compile the following documents for your application:
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A copy of the FIR or police complaint acknowledgment
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Notarized affidavit of loss/damage
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Photocopy of the lost marks card (if available)
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Aadhar card or other government-issued ID
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Passport-size photograph
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Previous semester marks cards or degree certificate (if available)
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Printed application form (if required by the university)
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Demand Draft or bank challan for payment of the prescribed fee
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Authorization letter if someone else is submitting on your behalf
Make sure all photocopies are self-attested, and documents are arranged neatly to avoid rejection.
Step 5: Pay the Prescribed Fee
Bangalore North University charges a fee for re-issuing a duplicate marks card. The amount may vary depending on:
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The number of semesters/cards requested
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Mode of delivery (postal or personal collection)
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Urgency of processing (standard or express)
The fee is usually paid via:
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Demand Draft drawn in favor of the Registrar or Finance Officer, Bangalore North University
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Bank challan payable at university-affiliated banks
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Online payment gateway (if available)
Make sure to attach the original payment proof with your application.
Step 6: Submit the Application
You can submit the completed application packet in one of the following ways:
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In-person at the university examination section or marks card department
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Via registered post or courier, clearly addressed to the Controller of Examinations
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Through your affiliated college, which may forward the request to the university
Request an acknowledgment receipt for tracking purposes.
Step 7: Track the Status and Collect the Document
Processing typically takes around:
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15–20 working days for regular applications
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5–7 working days for urgent requests (if applicable and supported by fee)
Once processed, you can collect the duplicate marks card from the university office or receive it via post, depending on your choice during application.
If collecting in person, carry an ID proof and original acknowledgment slip. If someone else is collecting on your behalf, they must carry an authorization letter, your ID copy, and their own ID.