Losing an academic document such as a marks card can be extremely stressful, especially when you need it urgently for a job application, higher education, or immigration purposes. If you’ve studied at Savitribai Phule Pune University (SPPU)—commonly known as Pune University—and misplaced, damaged, or lost your original marks card, there’s no need to panic. The university has a formal, well-established procedure to issue a duplicate marks card for eligible students.
This comprehensive blog post explains the full process of obtaining a duplicate marks card from Pune University, including eligibility, required documents, fees, application steps, timelines, and additional tips to ensure a smooth experience.
What is a Duplicate Marks Card?
A duplicate marks card is a reissued copy of your original marks sheet, issued by the university after verifying your academic records. It carries the same academic information as the original—semester-wise or year-wise subject scores—but is marked as “Duplicate” and includes the official stamp and signature of the university authorities.
This document holds the same legal and academic value as the original and is accepted by educational institutions, credential evaluators, and government offices, provided it is properly certified.
Common Reasons for Requesting a Duplicate Marks Card
You may need a duplicate marks card in any of the following situations:
-
Loss or misplacement of the original marks card
-
Theft or destruction of the document due to fire, flood, or relocation
-
Damage due to wear and tear, water, ink spillage, or fading
-
Requirement of additional copies for official submissions
-
Submission to universities or institutions abroad
-
Credential evaluation or immigration purposes
-
Submission to employers or recruiters requiring originals
No matter the reason, as long as your academic record is complete and correct in the university’s database, you are eligible to apply.
Who is Eligible?
You can apply for a duplicate marks card from Pune University if:
-
You were previously issued an original marks card for the concerned semester/year/course.
-
You are a student of an affiliated college under Pune University.
-
You have a valid reason and can provide the required documentation.
-
You are requesting the duplicate for a completed semester or final year (not for results pending re-evaluation).
If your mark sheet has errors or pending results, you’ll need to address those before applying for a duplicate.
Documents Required for Applying for a Duplicate Marks Card
Before submitting your application, ensure that you have the following documents ready:
-
Application Form for Duplicate Marks Card
-
Fully filled, signed, and containing accurate details about your course, college, examination seat number, and academic year.
-
-
Affidavit on Stamp Paper (Original)
-
A notarized affidavit on ₹100 stamp paper declaring the loss/damage of the original document.
-
Must include full name, course, reason for requesting a duplicate, and a statement that the original will be treated as null and void if found later.
-
-
Copy of FIR or Police Complaint (in case of theft or loss)
-
An official copy of a non-traceable certificate or general diary entry from the police stating that the marks card has been lost.
-
-
Photocopy of the Lost Marks Card (if available)
-
If you have a scanned or xerox copy, it should be attached to help expedite verification.
-
-
Government-issued ID Proof
-
A self-attested copy of Aadhaar Card, Passport, Driving License, or Voter ID.
-
-
Passport-size Photograph
-
Recent, clear, and attested on the reverse by a gazetted officer or head of your department.
-
-
Proof of Fee Payment
-
Receipt of the fee paid through a challan, demand draft, or university payment portal.
-
-
Letter from College/Department (if required)
-
Some faculties or departments may require a forwarding letter from your college principal or HOD.
-
-
Self-addressed Envelope
-
With proper postage, if you want the duplicate marks card sent to you by post.
-
Step-by-Step Application Process
Let’s walk through the full application process to get your duplicate marks card issued from Pune University:
Step 1: Prepare Your Affidavit
Draft and notarize an affidavit on ₹100 non-judicial stamp paper. The content must clearly state:
-
Your full name and address
-
Course name and university seat number
-
Details of the lost/damaged marks card
-
A statement declaring the original as invalid if found
-
Date and signature of the applicant
Visit a notary advocate to get it signed and sealed.
Step 2: File a Police Complaint (If Applicable)
Visit your local police station and lodge a loss complaint. Obtain a copy of the non-traceable certificate or acknowledgement. This is especially important if you’re requesting multiple documents or if your documents were stolen.
Step 3: Download or Collect the Application Form
You can obtain the duplicate marks card application form in one of the following ways:
-
From the Examination Section of Pune University
-
From your college administration office
-
From the student facilitation center at the university
-
Some faculties may provide department-specific forms
Fill it out carefully, ensuring accuracy in course name, subject codes, exam seat number, and academic year.
Step 4: Pay the Required Fees
The fees for a duplicate marks card vary depending on:
-
Type of document requested (semester-wise mark sheet, consolidated, or final marks card)
-
Delivery mode (normal or urgent processing)
-
Number of copies required
The payment can usually be made via:
-
Online university payment portal
-
Bank challan
-
Demand draft in favor of the Finance and Accounts Officer, Pune University
-
Cash at the university payment counter (if permitted)
Keep the receipt or transaction proof securely.
Step 5: Submit the Application
Submit your full application set either:
-
In person at the Pune University Examination Department or Student Facilitation Center
-
Through your college (if your college forwards student applications)
-
By post or courier, addressed to the relevant university office, with a cover letter and all enclosures
Ensure all documents are neatly arranged, signed, and verified where needed.
Step 6: Application Processing and Verification
Once submitted, university officials will:
-
Cross-verify your academic records
-
Validate the affidavit and police report
-
Confirm previous issuance of the original document
-
Confirm payment of applicable fees
If your application is complete and correct, processing begins immediately. Any discrepancies may lead to delay or rejection.
Step 7: Receive Your Duplicate Marks Card
You will receive your duplicate marks card:
-
In person, upon showing ID and fee receipt
-
By post or courier, if that option was chosen
-
Through your college, if they handled the application on your behalf
Normal processing time is 2–4 weeks, though urgent processing (if available) may deliver faster.
Important Guidelines and Tips
-
Always retain a scanned copy of the duplicate marks card for future use.
-
If you require more than one copy, mention this in your application and pay accordingly.
-
Do not laminate original or duplicate documents as they may be required for verification or stamping.
-
If your marks card was lost abroad, you may be asked for additional documentation like a foreign police complaint or embassy affidavit.
-
Maintain a polite and formal tone when writing to university officials or including a covering letter.
Frequently Asked Questions
Q: Can I apply online for a duplicate marks card?
A: In most cases, the process is offline and requires physical submission of documents, though you may be able to download the application form or pay fees online.
Q: How many times can I apply for a duplicate?
A: You can apply more than once if needed, but the university keeps a record and will issue subsequent copies marked accordingly.
Q: Is the duplicate accepted by WES or international universities?
A: Yes, it is accepted as long as it is officially sealed, stamped, and issued directly by the university.
Q: Can someone else collect the duplicate marks card on my behalf?
A: Yes, they will need to carry an authorization letter, a copy of your ID, and their own ID.
Q: Will the duplicate look different from the original?
A: It will contain the same information but will be stamped “DUPLICATE” for record-keeping purposes.
Final Thoughts
Obtaining a duplicate marks card from Pune University might seem like a tedious process at first, but with the right information and preparation, it becomes manageable. Whether you’ve lost your original, require multiple copies for admissions, or need documentation for verification abroad, the university has systems in place to support your request.
Always begin the process early, especially when deadlines are involved. Gather all your documents, follow the correct protocol, and don’t hesitate to seek guidance from your college administration or professional transcript agencies if you’re applying from outside India.
This marks card is not just a piece of paper—it’s the documented record of your academic efforts. Ensuring its availability and accuracy can make a significant difference in your academic and professional journey.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.
FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.
