Losing your original marks card can be stressful, especially when you need it urgently for higher education, employment, immigration, or credential evaluation. Whether it was lost during a move, damaged over time, or misplaced in storage, the good news is that Ranchi University allows former and current students to apply for a duplicate marks card. This comprehensive blog outlines the complete process of obtaining a duplicate marks card from Ranchi University and offers important tips to ensure the procedure is smooth, efficient, and free of unnecessary delays.
What is a Duplicate Marks Card?
A duplicate marks card is a reissued version of your original semester-wise or year-wise mark sheet that was lost, misplaced, or damaged. It serves as an official academic document containing your subject-wise scores, internal and external marks, and total percentage for the relevant semester or academic year.
Ranchi University provides the facility to reissue marks cards for:
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Individual semesters or years
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Multiple semesters (if more than one document is lost)
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Complete academic programs (when all mark sheets are needed in duplicate)
These duplicates are valid for all academic and official purposes, provided they are duly certified and issued by the university.
Who Can Apply for a Duplicate Marks Card?
You are eligible to apply for a duplicate marks card from Ranchi University if:
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You were enrolled in a degree or diploma program at the university or any of its affiliated colleges.
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You have lost your original mark sheets due to theft, fire, natural calamities, or relocation.
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Your original marks card is damaged or defaced beyond recognition.
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You need certified academic records for admission, job applications, government verifications, or overseas credential assessments.
The university allows former students, graduates, and currently enrolled students to apply for duplicate documents, provided that the necessary evidence and identification are submitted along with the application.
Common Reasons for Requesting a Duplicate Marks Card
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Loss or Misplacement during relocation or storage
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Theft or robbery resulting in loss of documents
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Damage due to water, fire, insects, or physical wear
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Institutional requirements for verified duplicates
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Credential evaluation for agencies like WES, IQAS, CES, etc.
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Immigration documentation for study, work, or permanent residency abroad
Regardless of the reason, timely action can help you obtain a duplicate and avoid interruptions to your plans.
Documents Required to Apply for a Duplicate Marks Card
To process your request, Ranchi University requires a set of supporting documents. Prepare the following before initiating your application:
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Application Form for Duplicate Marks Card (duly filled)
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Self-attested copy of any government-issued photo ID
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Affidavit on a non-judicial stamp paper stating the loss or damage of the original document
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FIR copy or Police Complaint Acknowledgment (optional but recommended)
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Photocopy of the lost marks card (if available)
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Copy of Degree Certificate or Provisional Certificate
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Recent passport-size photographs
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Proof of fee payment (bank challan, demand draft, or online transaction receipt)
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University registration number/enrollment proof
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Self-addressed envelope (if you want it delivered by post)
Make sure your affidavit and ID are up-to-date, and double-check all entries in the application form.
Step-by-Step Procedure to Get a Duplicate Marks Card
Step 1: Draft an Affidavit
Prepare an affidavit on a non-judicial stamp paper clearly stating:
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Your full name and course details
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Year of admission and graduation (if applicable)
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Specific reason for requesting a duplicate
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Statement confirming that the original marks card has been lost or damaged and is not in your possession
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Your assurance that the duplicate will be used only for official purposes
This document must be signed by a notary public and should include your signature and photograph.
Step 2: File a Police Complaint (Optional but Useful)
Although not mandatory in all cases, filing a First Information Report (FIR) or a General Diary (GD) entry at your local police station adds legitimacy to your claim of loss. It helps protect you from misuse of the lost marks card and may be requested in sensitive verifications, especially for international purposes.
Ensure the complaint contains:
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Details of the lost document
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Date and place of loss
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Your personal and academic identification
Retain a copy of the police complaint acknowledgment slip or FIR for submission.
Step 3: Fill Out the Duplicate Marks Card Application Form
Obtain the official application form for duplicate marks cards from:
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The Examination Section at Ranchi University
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Your college’s administrative office (if affiliated)
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Authorized academic documentation service providers
Fill in all required details accurately:
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Course name and stream
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Year and semester of the lost mark sheet(s)
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University registration number
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College name and location
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Permanent address and mobile number
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Reason for request
Avoid spelling errors and mismatched information. Attach a passport-size photograph where indicated.
Step 4: Pay the Prescribed Fee
Ranchi University charges a fee for issuing duplicate marks cards. Payment can be made via:
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Bank challan to a designated university account
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Demand Draft drawn in favor of Ranchi University (payable at Ranchi)
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Online transfer (if enabled)
Keep a copy of the fee receipt as it must be attached to the application.
Fee amounts may vary depending on:
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Number of mark sheets requested
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Whether it’s a regular or urgent request
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Whether delivery is local or international
Step 5: Submit the Application and Supporting Documents
After compiling all the documents:
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Submit the application at the Examination Branch of Ranchi University.
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If your college handles academic record forwarding, you may submit it there.
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If you’re applying through a representative, include a letter of authorization with the representative’s ID proof.
If you’re unable to visit in person due to distance or residency abroad, a professional academic documentation agency can submit and manage the entire process on your behalf.
Step 6: Collect or Receive the Duplicate Marks Card
Depending on your preference and method of submission, you can:
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Collect the duplicate marks card in person at the university counter.
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Authorize someone to collect it on your behalf.
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Opt for postal or courier delivery to your home or office (in India or abroad).
The processing time generally ranges between 15 to 30 working days, though urgent requests may be processed more quickly.
Special Notes and Precautions
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The university does not issue duplicate documents without proper documentation and verification, so ensure all formalities are complete.
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If you are applying for multiple semesters or complete program mark sheets, specify clearly in your application.
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Only one duplicate is issued per document, so keep it secure once you receive it.
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If applying for overseas credential evaluation (e.g., WES, IQAS), check if you also need sealed transcripts in addition to duplicate mark sheets.
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For students outside India, using an authorized academic documentation service can save time, ensure accuracy, and reduce risk of rejection due to incomplete paperwork.
What to Do If the Duplicate Marks Card is Delayed
If the document is not issued within the expected timeframe:
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Visit or contact the university’s Examination Section.
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Check if your application had any errors or missing documents.
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Follow up with a formal letter or email request for status.
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Use your acknowledgment slip or receipt for reference.
Prompt and respectful communication usually ensures faster resolution.
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