When applying for higher education, immigration, or professional licensing abroad, one document that is increasingly requested is the Medium of Instruction (MOI) certificate. This certificate proves the language in which you completed your education—most commonly, English. It is especially crucial if you are from a country where English is widely used in academics, but the native language differs.
This comprehensive guide will help you understand what a Medium of Instruction certificate is, why it’s needed, how to apply for it, what documents are required, and how you can obtain it smoothly. We’ll also share how FACTS Transcripts can make this process effortless for you—without you even needing to visit your college.
What is a Medium of Instruction Certificate?
A Medium of Instruction certificate is an official document issued by a university or college confirming the language used to teach and assess a particular academic program. Most commonly, this document states that the medium of instruction was English, although some institutions may issue MOI certificates in other languages depending on the curriculum.
It typically includes:
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Name of the student
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Name of the course completed
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Duration of the course
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Language of instruction
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Official signature and seal of the university
This document is usually printed on official letterhead and sealed by the registrar, controller of examinations, or head of the institution.
Why is the Medium of Instruction Certificate Important?
Many international institutions and agencies require a Medium of Instruction certificate to:
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Waive English language tests such as IELTS, TOEFL, or PTE
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Verify academic qualifications in applications for higher studies
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Support visa or immigration applications to English-speaking countries
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Facilitate professional licensing in countries like the UK, Canada, or Australia
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Ensure consistency in academic documentation during credential evaluation
If your academic transcripts or degree certificate do not explicitly mention the medium of instruction, an MOI certificate becomes necessary to avoid rejection or processing delays.
Who Requires a Medium of Instruction Certificate?
You may need an MOI certificate in the following situations:
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Applying to foreign universities for postgraduate or diploma programs
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Submitting documents to credential evaluation bodies like WES, ICAS, or ECE
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Requesting language proficiency exemptions from immigration authorities
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Seeking work or license in a profession where English language skills must be proven
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Submitting documentation for government jobs or international collaborations
In some cases, universities or agencies may specifically request the MOI in addition to academic transcripts and degrees.
How to Apply for a Medium of Instruction Certificate
The application process varies depending on the university. Some institutions have fully digital systems, while others require in-person or postal submissions. Here’s a general step-by-step process:
1. Visit Your University’s Official Website
Search for the “Student Services,” “Examination Cell,” or “Academic Records” section. Look for “Medium of Instruction Certificate” or a similar category.
2. Download the Application Form (if applicable)
Many institutions provide a downloadable MOI request form. If not available, prepare a written application addressed to the Controller of Examinations or Registrar.
3. Gather Required Documents
Commonly required documents include:
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Copy of your degree certificate
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Semester-wise or consolidated marksheets
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Government-issued ID proof
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Passport-sized photograph (if needed)
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Filled MOI application form
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Payment receipt or demand draft
Make sure all copies are clear, legible, and match the details in your academic records.
4. Submit the Application
Submit the documents in one of the following ways:
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Through an online student portal
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By email (if the university allows scanned applications)
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By post or courier to the university’s academic office
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In-person, if local access is available
Mention clearly the reason for the MOI and where it should be sent (to you, or directly to an institution).
5. Pay the Application Fee
Most universities charge a small processing fee for issuing the certificate. The payment can be made via:
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Online payment gateway (Net banking, card, UPI)
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Bank transfer or challan
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Demand draft or postal order (in offline cases)
Ensure you attach the proof of payment with your application.
6. Wait for Processing and Delivery
Processing times can range from one week to a few weeks, depending on the university’s workload. The certificate may be delivered to your address or directly to a third party like WES or an international university.
Common Challenges While Applying for a MOI Certificate
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No clear instructions on the university’s website
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Offline-only process requiring physical presence or local contacts
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Long wait times and delayed communication
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Mismatch in student name or enrollment number in records
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Non-responsive or understaffed academic departments
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Courier or postal issues in receiving the document
These challenges become even more difficult for students living outside their home city, state, or country.
How FACTS Transcripts Can Help You Get a Medium of Instruction Certificate
If you find the process overwhelming, unresponsive, or time-consuming, FACTS Transcripts offers a streamlined solution. With expertise in handling academic documentation across numerous Indian universities, FACTS Transcripts can assist you end-to-end—without you ever needing to visit your college.
Here’s how FACTS Transcripts simplifies the MOI process:
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Contacts your university on your behalf
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Fills out all necessary forms and prepares the application
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Collects and submits required documents
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Pays the applicable fee and maintains a record
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Tracks the progress of your request
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Dispatches the certificate to your address or directly to the required institution
Whether you’re applying to a foreign university or submitting documents for immigration, FACTS ensures your MOI certificate is obtained quickly, accurately, and hassle-free.
Final Thoughts
The Medium of Instruction certificate is a vital document in the increasingly global landscape of education and employment. It confirms the language in which you were taught, often removing the need for additional language proficiency tests. However, obtaining it can be a complicated affair if your university follows a manual or semi-digital process.
Instead of dealing with unclear instructions, paperwork, and travel, let FACTS Transcripts take care of everything for you. Their experienced team will coordinate with your university, obtain the certificate, and send it where it needs to go—without you ever having to leave your home.
Your time and goals matter. Let FACTS handle the paperwork while you focus on your next big achievement.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.
FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.
