A Medium of Instruction (MOI) letter is an official document issued by a university stating the language in which a student pursued and completed their academic program. For students and graduates of Bangalore North University, this document is often essential when applying to foreign universities, immigration authorities, or credential evaluation services abroad.
Many international institutions require proof that the applicant’s prior education was conducted in English, especially if they are seeking an English proficiency waiver. In such cases, a Medium of Instruction letter acts as an accepted alternative to standardized language tests like IELTS or TOEFL.
This blog presents a detailed step-by-step guide on how to apply for and obtain a Medium of Instruction letter from Bangalore North University, including the documents required, common challenges, processing timelines, and tips to avoid delays.
What is a Medium of Instruction (MOI) Letter?
A Medium of Instruction letter is a university-issued certification that verifies:
-
The course or program studied (e.g., B.A., B.Sc., M.Com., MBA, etc.)
-
The duration of study (start and end year)
-
The name of the affiliated college
-
That the instruction, teaching, and examination medium was English
-
That the student successfully completed the course
This document is printed on the official letterhead of the university and signed by the Registrar (Evaluation) or Controller of Examinations, carrying the university’s official seal.
Who Needs a Medium of Instruction Letter?
A Medium of Instruction letter is useful and often necessary in the following situations:
-
Applying to international universities, especially in countries like Canada, UK, Australia, Germany, and USA
-
Requesting a waiver for English language proficiency tests
-
Submitting documents to credential evaluation bodies like WES (World Education Services), IQAS, CES, ICES, etc.
-
Applying for immigration or work permits
-
Verifying qualifications for licensing bodies in sectors such as healthcare or education
Students from non-English speaking countries who studied in English-medium institutions often require this document as supporting evidence.
Eligibility to Apply for an MOI Letter
You can apply for a Medium of Instruction letter from Bangalore North University if:
-
You are a former student or recent graduate of the university or its affiliated colleges
-
You completed your degree program (UG or PG) from this university
-
Your classes, examinations, and internal assessments were conducted in English
-
You require written proof of English instruction for international or official purposes
Note: Even if you completed your course many years ago, you are still eligible to apply for the MOI letter, provided you have the necessary details of your academic program.
Step-by-Step Guide to Obtain the MOI Letter from Bangalore North University
Step 1: Write a Formal Application Letter
Begin by drafting a formal request letter addressed to the Controller of Examinations or the Registrar (Evaluation), Bangalore North University. Your letter should clearly mention:
-
Full name (as per academic records)
-
University registration/roll number
-
Name of the program (e.g., BBA, MA English, B.Com)
-
Name of the affiliated college
-
Academic years of study (e.g., 2017 to 2020)
-
Purpose of the request (e.g., for admission to a foreign university)
-
Contact details (email, phone, residential address)
-
Signature and date
This letter acts as your primary request and should be written clearly and professionally.
Step 2: Collect the Required Supporting Documents
Prepare the following documents to be submitted along with your application letter:
-
A photocopy of your degree certificate or provisional certificate
-
Photocopies of all semester-wise marks cards
-
Government-issued identity proof (Aadhar card, passport, or driving license)
-
Recent passport-sized photograph
-
Application form (if prescribed by the university)
-
Self-addressed envelope (if delivery by post is requested)
-
Fee payment proof (Demand Draft, challan, or online receipt)
-
Authorization letter (if someone is applying on your behalf)
Ensure all photocopies are self-attested. Organize them in a neat folder and keep an extra set for your own records.
Step 3: Pay the Prescribed Fee
There is a nominal application fee for the Medium of Instruction letter. The amount may vary depending on whether you need multiple copies or sealed envelopes.
You can pay the fee by:
-
Demand Draft (DD) drawn in favor of the Finance Officer or Registrar, Bangalore North University
-
University bank challan payable at designated banks
-
Online payment portal (if available)
Always retain the payment receipt or DD copy for submission and future reference.
Step 4: Submit the Application
Once you have all your documents and payment proof in order, you can submit the application by:
-
Visiting the university’s examination or documentation section in person
-
Sending your application via registered post or courier addressed to the Controller of Examinations
-
Routing it through your affiliated college, if you are still in contact with them
Ask for an acknowledgment receipt if applying in person, so you have proof of submission.
Step 5: Wait for Processing and Issuance
Processing times for MOI letters may vary based on application volume and university workflow. Typically:
-
Standard processing time is between 15 to 25 working days
-
Urgent applications, if entertained, may be processed in 7 to 10 working days (with an extra fee, if applicable)
You may be asked to collect the document in person or receive it via post, depending on the option selected.
What to Expect on the Final Document
The issued Medium of Instruction letter will usually include:
-
Your full name
-
Course title and duration
-
College name
-
Statement declaring that the medium of instruction for the course was English
-
Official university seal and signature of the Registrar or Controller of Examinations
-
Date of issue
If you need it in a sealed envelope, make this request at the time of submission. Sealed copies are usually needed for institutions like WES or other credential evaluators.
