In today’s globalized world, many students and professionals from India seek opportunities abroad for higher education, skilled migration, or credential evaluation. One of the key documents often required in such applications is the Medium of Instruction (MOI) Letter. If you are a student or graduate of Savitribai Phule Pune University (SPPU) and need an MOI letter to confirm that your education was delivered in English, this blog post will guide you through the entire process in a comprehensive and simplified manner.
Whether you are applying for a student visa, submitting your credentials to a foreign university, or undergoing an educational credential assessment for immigration (such as through WES, IQAS, ICAS, or others), having a Medium of Instruction certificate from Pune University is essential. This guide includes everything you need to know — eligibility, required documents, step-by-step application procedure, fees, timelines, and helpful tips.
What is a Medium of Instruction (MOI) Letter?
A Medium of Instruction (MOI) Letter is an official certificate issued by the university that certifies the language in which you were taught throughout your degree or diploma program. In most Indian universities, including Pune University, English is the primary language of instruction.
The MOI letter serves as proof that:
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All lectures, course materials, assignments, and examinations during your program were conducted in English.
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You completed your studies in an English-medium environment.
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You did not require any additional English proficiency tests while studying at the university.
This letter is widely accepted by international universities, immigration bodies, professional licensing boards, and credential evaluation agencies.
Why Do You Need a Medium of Instruction Certificate?
Students and graduates from Pune University typically request an MOI letter for the following purposes:
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Admission to Foreign Universities: Some international institutions waive English language proficiency tests like IELTS or TOEFL if you provide a Medium of Instruction letter.
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Educational Credential Assessment (ECA): Evaluation agencies like WES, IQAS, ICAS, and CES may require an MOI as part of their assessment for Canadian, Australian, or US immigration.
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Job Applications Abroad: Employers and regulatory bodies in healthcare, IT, and education may require an MOI to assess your ability to work in an English-speaking environment.
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Visa and Immigration Processing: MOI can support your visa application or permanent residency file.
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Professional Licensing or Registration: Especially for medical, engineering, or teaching professionals migrating abroad.
Who Can Apply for an MOI Letter from Pune University?
You are eligible to apply for a Medium of Instruction certificate from Pune University if:
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You completed a degree (Bachelor’s, Master’s, or Ph.D.) or diploma from any affiliated college or department under the university.
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The entire program was conducted in English.
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You can provide complete and verifiable academic records.
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You are the student or a formally authorized representative (with valid proof).
Even if you graduated several years ago, you are still eligible to apply, provided your records are available with the university.
Required Documents for MOI Application
To apply for a Medium of Instruction Letter from Pune University, you need to prepare the following set of documents:
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Completed Application Form
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Include your full name, course details, university seat number, year of passing, and contact information.
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Copy of Degree Certificate
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If you have not received your degree certificate, you may provide the final year marksheet or a provisional certificate.
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Copies of Mark Sheets (All Semesters/Years)
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These should clearly show your academic progression and completion of the program.
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Government-issued ID Proof
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Aadhaar Card, Passport, PAN Card, or any valid photo identity document.
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College Bonafide Certificate or Completion Letter (if applicable)
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This may be requested in certain cases, especially if the university needs confirmation from the affiliated college.
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Request Letter or Covering Letter
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Mention the purpose of requesting the MOI (e.g., admission, immigration) and any specific format required.
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Fee Payment Receipt
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The proof of payment made to the university for the MOI issuance.
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Self-addressed Envelope
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Include appropriate postal stamps if you want the certificate mailed to your address.
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Authorization Letter (if someone is applying on your behalf)
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Must include your signature, the representative’s ID proof, and relationship.
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Step-by-Step Process to Obtain MOI from Pune University
Step 1: Prepare Your Documents
Collect photocopies and original versions (for verification) of all required documents. Make sure your application form is complete and accurate. Incomplete submissions may delay processing.
Step 2: Pay the Required Fee
Pune University charges a nominal processing fee for issuing a Medium of Instruction certificate. Payment methods may include:
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Online payment through the university’s student portal (if available)
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Bank challan
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Demand Draft payable to the “Finance and Accounts Officer, Savitribai Phule Pune University”
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Payment at the university cash counter (if permitted)
The fee varies slightly depending on urgency and the number of copies requested.
Step 3: Submit the Application
You can submit the application in any of the following ways:
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In-person submission at the Examination or Certificate Section at Pune University
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Via your college, if it acts as an intermediary for student document processing
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Through courier or postal service, addressed to the official university department (always use trackable mail)
Always retain an acknowledgment slip or reference number for follow-up.
Step 4: Verification and Processing
Once submitted, the university will:
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Verify your academic records in its archives
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Match the data with the affiliated college records if required
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Authenticate your identity and fee payment
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Draft the Medium of Instruction letter with the registrar’s or controller’s signature and seal
If your course is not fully recognized or conducted in English, the university may ask for additional documentation.
Step 5: Receive the MOI Certificate
After verification and processing, you will receive the MOI certificate either:
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In hand, if you opted for personal collection
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By post, if you submitted a self-addressed envelope or indicated delivery preference
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Through your college, depending on submission method
Processing usually takes 10 to 20 working days, though urgent cases may be handled faster.
Important Notes and Tips
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The MOI is generally issued on university letterhead, includes your course details, period of study, and a statement that the medium of instruction was English.
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If you are applying for credential evaluation (e.g., WES), make sure to check whether the agency requires the university to send the MOI directly. In such cases, use a sealed envelope with an official stamp across the flap.
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Always carry your original ID and documents when visiting the university or submitting via representative.
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Mention clearly in your covering letter if the MOI is intended for a specific university or country.
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Keep a scanned copy of the MOI for digital submission or future reference.
Frequently Asked Questions
Q: Can I apply for an MOI online from Pune University?
Currently, the full MOI process is mostly offline. However, some faculties or departments may offer limited online forms or downloadable applications. Payment can often be done online even if the document submission is offline.
Q: What if I studied through an affiliated college, not the university campus?
You are still eligible. Pune University controls the curriculum and assessments for affiliated colleges, so the MOI is valid. The university will issue the letter even if your education was completed at a college under its jurisdiction.
Q: How many copies can I request?
You can request multiple copies, but you must mention the number and pay the applicable fees for each.
Q: Will the MOI be accepted by WES or IQAS?
Yes, as long as it is officially issued, stamped, and sealed by the university. In some cases, WES may require the MOI to be included in a university-sealed envelope and mailed directly to them.
Q: Can someone else collect the MOI on my behalf?
Yes, if they carry an authorization letter signed by you along with a copy of your ID and their own ID proof.
Final Thoughts
Obtaining a Medium of Instruction Letter from Pune University may seem like a complex task at first, but with the right preparation and guidance, the process is fairly straightforward. Whether you’re pursuing academic goals abroad, applying for credential evaluation, or moving for work opportunities, having a university-issued MOI can strengthen your documentation profile.
Always begin early, especially if you are working on tight timelines for university admission or immigration deadlines. Double-check all documentation, adhere to university protocols, and ensure clarity in your application.
If you are residing outside India or are unable to visit the university yourself, consider engaging a reliable representative or professional documentation service that can handle your application end-to-end.
A well-prepared MOI request can save you time, money, and unnecessary rejections — making it a vital step in your international journey.
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