A Medium of Instruction (MOI) Letter is an essential academic document that certifies the language in which a student completed their education. For many Ranchi University graduates planning to pursue higher studies or apply for immigration abroad, the MOI Letter is often a required document for English proficiency waivers, academic evaluations, or employment processes. If you studied at Ranchi University and are now in need of this certificate, this comprehensive guide will walk you through everything you need to know—from eligibility and documentation to application steps and important tips.
What Is a Medium of Instruction (MOI) Letter?
A Medium of Instruction Letter is an official document issued by a university confirming the language used to deliver lectures and coursework during a student’s academic program. In most cases, especially in Indian institutions like Ranchi University, the medium is English for technical, professional, and arts and science courses. The MOI letter is recognized globally and helps institutions abroad assess a candidate’s language competency for academic and immigration purposes.
Why You May Need an MOI Letter from Ranchi University
Many global institutions and organizations require an MOI letter in the following situations:
-
Higher education abroad: Universities in the UK, Canada, Australia, or the US may accept an MOI letter instead of IELTS or TOEFL scores.
-
Credential Evaluation: Agencies such as WES, IQAS, CES, and others may require an MOI to complete your educational credential assessment.
-
Work or immigration visa processing: Some countries ask for MOI letters to verify English proficiency for skilled immigration pathways.
-
Employment documentation: Employers may seek MOI letters to understand your educational background in the absence of standardized English tests.
-
Professional licensing: Certain licensing bodies for healthcare, teaching, or engineering professions request MOI verification.
If you are planning to relocate or study abroad, an MOI letter from Ranchi University can save you time and money by exempting you from having to take additional English proficiency exams.
Who Is Eligible to Request an MOI Letter from Ranchi University?
You can apply for a Medium of Instruction letter if:
-
You completed your degree, diploma, or postgraduate course from Ranchi University or one of its affiliated colleges.
-
You studied a course that was officially taught in English.
-
You are currently applying to international institutions, credential evaluation bodies, or foreign employers who request an MOI.
-
You have your university enrollment or registration number and can provide academic documents as proof of completion.
Whether you are a recent graduate or completed your course years ago, Ranchi University accepts applications for MOI letters as long as your records are traceable in its archives.
Information Typically Included in an MOI Letter
The Medium of Instruction letter from Ranchi University generally includes the following details:
-
Student’s full name
-
University registration or roll number
-
Course name and duration (e.g., B.A., M.Sc., B.Tech.)
-
College name and location (if affiliated)
-
Confirmation that the medium of instruction throughout the program was English
-
Official university seal and signature from the Controller of Examinations or Registrar
This letter is usually printed on official university letterhead and can be used for submission to universities, immigration authorities, or credential evaluators.
Documents Required to Apply for a Medium of Instruction Letter
To request a Medium of Instruction Letter from Ranchi University, ensure you have the following documents:
-
MOI application form (obtain from the university or affiliated college)
-
Self-attested copy of your final degree certificate or provisional certificate
-
Self-attested copies of your semester-wise or consolidated mark sheets
-
Copy of your government-issued photo ID (Aadhaar, passport, etc.)
-
University enrollment or registration number
-
Letter of purpose or request addressed to the university
-
Payment receipt for MOI letter fees (through DD, bank challan, or online payment)
-
Affidavit or authorization letter (if someone is applying on your behalf)
-
Passport-size photograph (optional but sometimes required)
-
Self-addressed stamped envelope (for postal delivery if applicable)
Ensure all photocopies are clear and that the information is consistent across documents.
Step-by-Step Process to Obtain an MOI Letter from Ranchi University
Step 1: Draft a Request Letter
Write a formal letter addressed to the Controller of Examinations or Registrar of Ranchi University requesting issuance of a Medium of Instruction letter. The letter should include:
-
Your full name and contact details
-
Course name and duration
-
Year of admission and completion
-
Name of affiliated college (if any)
-
Purpose for which you need the MOI (e.g., higher studies, immigration)
Make the tone professional and respectful. Sign the letter and include your registration number.
Step 2: Fill Out the MOI Application Form
You can obtain the MOI form from:
-
The Ranchi University Examination Department
-
Your affiliated college (if they facilitate document submissions)
-
Authorized academic document facilitators
Fill out the form completely, ensuring that there are no spelling errors or mismatches with your academic records.
Step 3: Attach Required Documents
Attach all documents listed above with the application form and request letter. Keep the originals with you, as the university usually accepts self-attested photocopies but may ask to see originals for verification.
Step 4: Pay the Required Fee
The university charges a nominal fee for issuing the Medium of Instruction letter. You can pay this through:
-
Demand Draft (DD) drawn in favor of “Ranchi University” payable at Ranchi
-
Bank Challan to the university’s designated account
-
Online payment gateway (if enabled at the time of application)
Attach a photocopy of the transaction receipt or the original challan/DD to your application set.
Step 5: Submit the Application
You can submit your complete application either:
-
In person at the university’s Examination Section
-
Through your college administration (for affiliated colleges)
-
By courier or registered post, if you are outside the city
-
Through an authorized representative (must carry ID and an authorization letter)
-
Through professional service providers, if you are abroad and want an end-to-end solution
Obtain an acknowledgment receipt or tracking number to follow up on your request.
Step 6: Track and Receive Your MOI Letter
Processing usually takes 15–30 working days, depending on internal workload and document verification. Once ready, you can:
-
Collect it in person from the university
-
Receive it by post or courier (if opted for delivery)
-
Authorize someone to collect it on your behalf
If you applied via a documentation agency, they will deliver it to your preferred address.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.
FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.
