A Migration Certificate is a critical academic document for students seeking admission to another university after completing a course at Ranchi University or while transferring to a new institution before finishing their current course. Whether you’re planning to pursue higher education in a different university, move to another state or country, or shift your academic stream, obtaining a migration certificate is an essential administrative step that confirms your academic dissociation from Ranchi University and enables you to register with another institution.
This comprehensive blog provides a step-by-step walkthrough on how to get a Migration Certificate from Ranchi University. We’ll cover eligibility, required documents, the application process, fees, and tips to make your experience hassle-free.
What is a Migration Certificate?
A Migration Certificate is an official document issued by Ranchi University that certifies that a student has completed or discontinued their studies with the university and is now free to migrate to another educational institution. It indicates that the student has cleared all academic and administrative obligations and is eligible for enrollment elsewhere.
This certificate is usually required when:
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A student has completed a course and is applying to a different university for higher education.
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A student is transferring to another university before completing their current course.
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A student is applying to foreign universities or credential evaluation agencies for further studies or immigration.
Why Do You Need a Migration Certificate?
The migration certificate serves several purposes:
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It is mandatory for university transfers.
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It proves that you are not currently enrolled in any active academic program at Ranchi University.
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It is required when you seek admission into another Indian university or apply for educational credential assessments abroad.
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It helps foreign and Indian institutions ensure there is no duplication of academic registration.
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It is necessary for degree equivalency processes, especially for students going abroad.
In short, the migration certificate is an academic passport that allows you to legally and formally move your academic journey to another recognized institution.
Who Can Apply for a Migration Certificate from Ranchi University?
You are eligible to apply for a migration certificate from Ranchi University if:
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You have completed your degree course and wish to study in another university.
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You have discontinued your program and are now switching to another institution.
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You are a former student seeking credential verification or foreign admissions.
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You are not currently registered for any active course under Ranchi University.
Migration certificates are generally not issued to students still pursuing an active semester unless they are officially withdrawing from the course.
Documents Required for Migration Certificate Application
Prepare the following documents before applying. Always check with the university or your college for any specific or updated requirements.
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Photocopy of the Final Mark Sheet or Provisional Certificate
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Copy of the Degree Certificate (if already issued)
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College Leaving Certificate / Transfer Certificate (TC)
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Copy of the Registration Card or Enrollment Proof
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Copy of ID Proof (Aadhaar Card, Passport, or Voter ID)
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Recent Passport-size Photographs (usually 2)
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Duly Filled Application Form for Migration Certificate
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Payment Receipt / Demand Draft / Bank Challan
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Request Letter or Forwarding Letter from Your College (if required)
If you’re applying for a duplicate migration certificate, you’ll need to submit an affidavit and possibly an FIR copy declaring the loss of the original document.
How to Apply for a Migration Certificate from Ranchi University
The application process is mostly offline and requires physical submission of forms and documents, although students living outside Ranchi can apply through authorized representatives or reliable academic documentation service providers.
Step 1: Obtain the Migration Certificate Application Form
You can get the migration certificate application form from:
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The Examination Section of Ranchi University
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The Controller of Examinations Office
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Your affiliated college’s administrative office
Make sure you use the most recent version of the form, as university formats may change periodically.
Step 2: Fill Out the Form Accurately
The form will typically ask for the following details:
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Full name (as per university records)
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Course name and duration
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Roll number and registration number
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Year of passing or discontinuation
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Name of affiliated college
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Reason for migration
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Details of the new institution (if available)
Double-check for any errors. Even minor spelling mismatches can delay processing.
Step 3: Prepare and Attach Required Documents
Attach self-attested copies of the documents listed earlier. Arrange them in the correct order and staple securely if required. Ensure that:
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All photocopies are clear and legible
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ID proofs match the name and DOB on academic records
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Your transfer or college leaving certificate clearly states you’ve left the course
Step 4: Make the Payment
Ranchi University requires a processing fee for issuing a migration certificate. The amount may vary based on:
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Type of request (normal vs urgent)
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Mode of delivery (self-collection or postal dispatch)
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Duplicate certificate request
Payment methods may include:
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University bank challan
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Demand draft in favor of Ranchi University
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Online payment (if the facility is introduced)
Attach a copy of the payment receipt to your application. Retain the original for your records.
Step 5: Submit the Application
Submit the filled-in application form along with all supporting documents to:
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The Controller of Examinations Office at Ranchi University, or
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The administrative office of your college, if they handle migration requests
If applying by post:
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Send your application through a reliable courier service
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Include a self-addressed envelope if required for return dispatch
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Keep a copy of everything you send, along with the courier tracking number
Step 6: Track the Status and Collect Your Certificate
Ranchi University usually takes 7 to 30 working days to process and issue a migration certificate, depending on the completeness of the documents, academic verification, and internal workload.
Once ready, you can:
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Collect it in person with ID proof
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Authorize someone to collect it on your behalf with a signed authorization letter and copies of both ID cards
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Receive it by post or courier if the university offers dispatch services
Applying Through an Academic Documentation Service
For students who are now residing outside Jharkhand or in foreign countries, applying for a migration certificate directly may be difficult. In such cases, trusted academic documentation service providers can act on your behalf to:
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Submit your application to Ranchi University
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Make necessary fee payments
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Track the progress of your request
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Collect the certificate once issued
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Deliver it to your domestic or international address
This is an efficient and time-saving solution for working professionals, NRI students, and graduates who are unable to travel or are unfamiliar with the university’s formal procedures.
Applying for a Duplicate Migration Certificate
If your original migration certificate is lost, you must follow a slightly different procedure:
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Prepare a notarized affidavit explaining the loss.
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File a First Information Report (FIR) with your local police station and keep a copy.
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Attach these documents along with the usual application form and payment receipt.
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Submit the application and await re-issuance.
The process may take longer as the university will verify the original issuance before providing a duplicate.
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