Completing your degree from Ranchi University is a proud moment—but while you wait for the official degree certificate to be issued, you may urgently need an academic proof to apply for jobs, higher studies, or international credential evaluations. This is where the Provisional Certificate becomes crucial. Issued by Ranchi University after successful completion of your academic program, the Provisional Certificate temporarily serves as a substitute for your final degree certificate until the latter is officially conferred.
In this comprehensive blog, we’ll walk you through everything you need to know about how to get a Provisional Certificate from Ranchi University, including its importance, eligibility criteria, required documents, and a detailed application process.
What Is a Provisional Certificate?
A Provisional Certificate is a formal document issued by Ranchi University declaring that a student has successfully completed all academic requirements for their degree. It acts as a temporary proof of graduation and is widely accepted by universities, employers, and credentialing bodies until the student receives their official degree certificate.
This certificate typically mentions:
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The name of the student
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Course and specialization
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Duration of the program
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Year of completion
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University and college details
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Confirmation of eligibility for degree conferral
Why Do You Need a Provisional Certificate?
The official degree certificate may take several months to be issued after your final semester or convocation. However, students often need proof of graduation immediately for:
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Admission to postgraduate programs in India or abroad
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Employment applications and job onboarding
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Higher education entrance tests or registration
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Visa or immigration document requirements
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Educational Credential Assessment (ECA) by international bodies
Since the Provisional Certificate is considered a legitimate academic record until the final degree is issued, it holds significant value for recent graduates.
Who Is Eligible to Apply for a Provisional Certificate?
You can apply for a Provisional Certificate from Ranchi University if:
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You have completed the final year/semester of your undergraduate or postgraduate degree
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You have successfully cleared all subjects and practicals
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You have no pending dues or disciplinary actions
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You are awaiting the official degree certificate
Whether you graduated recently or several months ago, you can apply for the certificate as long as you haven’t already received the final degree.
Documents Required to Apply for Provisional Certificate
Before applying, ensure you have the following documents ready. These may slightly vary depending on your course or college:
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Photocopy of Final Semester/Year Mark Sheet
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College Leaving Certificate or Transfer Certificate (if available)
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ID Proof (Aadhaar Card, Passport, Voter ID, etc.)
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College ID Card (if recently passed)
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Filled Application Form for Provisional Certificate
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Fee Payment Receipt or Challan Copy
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Passport-size Photographs (as per requirement)
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Letter from the college principal (if required)
Make sure to carry both originals and attested copies when submitting your application.
How to Apply for a Provisional Certificate from Ranchi University
Let’s go through the complete application process in a structured way. You can apply through the university directly or, in some cases, through your affiliated college.
Step 1: Collect the Application Form
The first step is to obtain the official Provisional Certificate application form. This can be:
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Collected directly from the Controller of Examinations office at Ranchi University
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Obtained from the administration office of your affiliated college
Some colleges provide pre-filled formats or offer guidance for completing the application.
Step 2: Fill in the Application Details Carefully
In the application form, provide accurate information including:
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Your full name (as per university records)
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Registration and roll number
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Name of your program (B.A., B.Sc., B.Com, M.A., M.Sc., etc.)
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College name and code
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Date of passing the final examination
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Reason for requesting the certificate
Ensure that the details match the university’s database to avoid delays.
Step 3: Pay the Application Fee
Ranchi University charges a nominal fee for issuing a provisional certificate. The fee amount may differ based on:
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Normal or urgent processing
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Type of program (UG or PG)
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Mode of delivery (in-person vs postal)
The payment can usually be made through:
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University bank challan
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Demand draft in favor of the university
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Online payment gateway (if available)
Retain the original fee receipt and attach a copy with your application.
Step 4: Attach the Required Documents
Attach all required documents, making sure they are:
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Clearly legible
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Properly attested (preferably by your college principal or a gazetted officer)
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Arranged in the correct order
Also attach:
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A covering letter, if required
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Recent passport-size photos
Step 5: Submit the Application
Submit the completed application package to the Examination Section or Controller of Examinations Office at Ranchi University. If your college facilitates the submission process, you may also submit it there for forwarding to the university.
If you are unable to visit in person, you can send your documents by post or courier to the university. Make sure to:
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Use a reliable courier service
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Include a self-addressed envelope for return delivery (if required)
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Retain a copy of your application and all enclosures
Step 6: Processing and Collection
Ranchi University typically takes:
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7 to 20 working days for regular processing
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3 to 7 working days for urgent requests (subject to extra fees)
Once ready, you can:
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Collect the certificate in person from the university
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Authorize someone with a written letter and ID to collect it on your behalf
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Opt for delivery via post or courier (if the university offers that service)
Alternative: Apply Through a Trusted Documentation Service
For students who have moved away from Jharkhand, are working professionals, or are currently residing abroad, visiting the university physically may not be feasible. In such cases, academic documentation service providers can help by:
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Acting on your behalf with a signed authorization
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Submitting the application and required documents
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Making payments to the university
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Collecting and dispatching the certificate to your address (domestic or international)
This method is reliable, time-saving, and ensures that all university rules are followed properly.
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