Academic verification has become an essential requirement for students applying for higher education, employment, immigration, licensing, and credential evaluation. One of the most important documents often requested by employers, international universities, or foreign credential assessment bodies is a Verification Letter issued by your university. This document officially confirms the authenticity of your academic records, including your degree, mark sheets, or enrollment details.
For students and alumni of Annamalai University, obtaining a Verification Letter can feel challenging—especially if you’re located far from the campus or if you’re not aware of the official process. This comprehensive guide is designed to walk you through each step of how to get a Verification Letter from Annamalai University. It covers everything from eligibility and required documents to submission methods and timelines.
What Is a Verification Letter?
A Verification Letter (also known as Academic Verification or Qualification Verification) is an official document issued by Annamalai University’s Controller of Examinations. It confirms that:
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The candidate was enrolled at the university
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The candidate successfully completed the mentioned course/program
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The university-issued degree/mark sheet is valid and authentic
Verification letters are often required by:
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Credential evaluation agencies (WES, IQAS, CES, ECE)
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Foreign universities during admissions
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International employers and licensing bodies
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Embassies and immigration offices
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Government departments and ministries
Who Needs a Verification Letter?
You may need a Verification Letter from Annamalai University if:
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You are applying for international higher education or immigration
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A credential agency (e.g., WES) has asked the university to verify your academic documents
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An employer needs direct confirmation of your educational qualifications
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A government body or licensing board abroad requires academic proof
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You’re applying for equivalency, registration, or licensing in foreign countries (e.g., NDEB, NMC, NCLEX)
Types of Verifications Issued
Depending on the purpose, Annamalai University issues various types of verification:
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General Academic Verification Letter – Confirmation of your degree, course, and year of passing.
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WES/Foreign Agency Verification – Document verification submitted directly to credential agencies abroad.
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Employer Verification – Issued to organizations or employers for job-based screening.
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Embassy/Ministry Verification – Addressed to embassies, consulates, or foreign government departments.
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Duplicate Verification Letter – Issued again if the original is lost or not delivered.
Required Documents for a Verification Letter Application
Before you apply, gather the following documents and make sure each one is clear and legible:
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Photocopy of the Degree Certificate
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Photocopies of all Mark Sheets (Semester-wise or Consolidated)
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Government-issued ID proof (Passport, Aadhaar card, PAN card)
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Completed application form for Verification Letter
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Requisition letter from the requesting organization (if applicable)
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Payment receipt or Demand Draft
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Authorization letter (if applying through someone else)
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Envelope with address of the requesting institution (for direct submission)
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Self-addressed envelope (if you want a copy sent to your address)
Application Procedure: Step-by-Step Guide
Step 1: Obtain and Fill Out the Application Form
The application form for a Verification Letter is available at the university’s Controller of Examinations office. In some cases, it may be available for download or by request through email.
Fill in the form carefully with:
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Your full name (as per academic records)
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Registration/enrolment number
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Name of the course and department
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Year of admission and completion
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Type of verification (personal copy or direct submission)
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Recipient’s full address (WES, CES, IQAS, embassy, etc.)
Step 2: Prepare the Enclosures
Attach the required documents mentioned above. If the request is from an agency like WES, include the WES Academic Records Request Form filled and signed by you. The university will place your academic records and verification letter in a sealed envelope and dispatch it directly to the requesting organization, ensuring confidentiality and authenticity.
Step 3: Pay the Verification Fee
Annamalai University charges a verification fee based on:
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Type of request (domestic or international)
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Mode of submission (direct or via third party)
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Number of verifications requested
The fee can be paid by:
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Demand Draft (drawn in favour of The Controller of Examinations, Annamalai University)
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University-approved online payment method (if applicable)
Always retain the proof of payment for tracking and follow-up.
Step 4: Submission of the Application
Submit the filled application, payment receipt, and documents to:
The Controller of Examinations
Annamalai University
Annamalai Nagar
Chidambaram – 608002
Tamil Nadu, India
You can apply:
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In person – Ideal if you live nearby or have a representative
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By post or courier – If you’re in another state or abroad, send all materials via a reliable courier with tracking
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Through a third-party service – Ideal for international candidates needing assistance with attestation, follow-ups, and courier dispatch
If your documents are to be sent to a foreign agency, make sure the address is correct and clearly mentioned on a separate sheet.
Estimated Processing Time
Once the university receives your application and documents, it generally takes:
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2 to 3 weeks for domestic processing
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3 to 4 weeks for international verification requests (additional courier time applies)
If there are missing documents or discrepancies in your application, processing will be delayed until they are resolved.
Tips to Ensure a Smooth Verification Process
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Write all names and numbers exactly as per university records
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Verify all addresses and names of recipient institutions
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Use a reliable courier with tracking if applying by post
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Keep a scanned copy of all documents and forms submitted
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Don’t laminate your mark sheets or certificates before submission—they must be visible and scan-readable
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For duplicate verification requests, mention previous submission details (date/reference number)
Common Mistakes to Avoid
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Submitting incomplete forms or missing enclosures
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Not including the agency-specific form (like WES Academic Records Request)
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Providing incorrect or misspelled recipient addresses
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Not writing the purpose of verification clearly
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Forgetting to sign the application or authorization letter
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Not paying the correct fee or attaching payment proof
Avoid these errors to prevent unnecessary delays or rejections.
What to Do If Your Request Is Urgent
If you need the Verification Letter urgently—for visa interviews, job onboarding, or credential deadlines—you can:
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Submit a covering letter explaining the urgency and deadline
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Follow up through the official phone numbers or email of the Controller of Examinations
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Use a professional documentation service that has experience coordinating with Annamalai University
While the university follows its own timeline, polite and persistent follow-ups can help speed up your request.
Can Someone Apply on Your Behalf?
Yes. If you cannot visit the university in person, you may authorize someone else to apply for the Verification Letter. This requires:
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An authorization letter signed by you
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A copy of your ID proof
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The authorized person’s ID proof
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A declaration stating the purpose of collection
This is especially helpful for alumni living abroad.
Professional Help for International Students and Graduates
If you are currently residing outside India or unable to travel, several academic documentation services specialize in obtaining university-issued documents on your behalf. They can:
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Liaise with the university
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Submit and collect documents
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Ensure proper sealing, stamping, and dispatch
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Handle verification requests from WES, IQAS, CES, or other agencies
Choosing a reliable and experienced service provider can save you time and ensure that your verification request is processed correctly and swiftly.
Conclusion
Securing a Verification Letter from Annamalai University is a crucial step in legitimizing your academic qualifications for global recognition. Whether you need it for job applications, immigration, credential evaluation, or further education, following the proper application process is key.
By carefully preparing your documents, completing the application accurately, and submitting all necessary enclosures, you can ensure a smooth and efficient process. For students and alumni facing time constraints or living abroad, professional support can simplify the task and guarantee that your documents reach the right destination in the right format.
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We at FACTS Transcripts assist in various services, including:
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