A Verification Letter from Ranchi University is a crucial document for students who need official confirmation of their academic credentials. Whether you are applying for higher education abroad, seeking employment opportunities, immigrating to another country, or undergoing credential evaluation, a verification letter authenticates your degree and confirms its legitimacy in the eyes of external institutions.
This blog offers an in-depth, comprehensive guide to help you navigate the process of obtaining a verification letter from Ranchi University. From understanding its significance to knowing the required documents, fee details, and submission methods, every step is covered in detail.
What Is a Verification Letter?
A Verification Letter is an official communication issued by Ranchi University that confirms the authenticity of a student’s academic records such as degree certificate, mark sheets, and other qualifications. It is typically addressed to a third-party institution or organization that requests confirmation of the applicant’s academic credentials.
Institutions or agencies that might request this letter include:
-
Foreign universities or colleges
-
Immigration departments
-
Evaluation bodies like WES, IQAS, CES, or ECE
-
Government departments or embassies
-
Prospective employers
-
Licensing boards in foreign countries
When Do You Need a Verification Letter?
You may need to obtain a verification letter from Ranchi University in several situations, such as:
-
Applying for postgraduate or doctoral studies abroad
-
Seeking immigration to countries like Canada, the USA, UK, Australia, or New Zealand
-
Applying for credential assessments from foreign evaluation agencies
-
Verifying your degree for job applications or background checks
-
Submitting authenticated academic records to licensing or regulatory bodies
Who Can Apply for a Verification Letter?
-
Students who have completed their degrees (UG/PG/Ph.D.) from Ranchi University
-
Former students seeking credential evaluations
-
Authorized representatives acting on behalf of students (with proper authorization)
-
Educational documentation service providers authorized by the applicant
Regardless of when you graduated—recently or decades ago—you can still apply for a verification letter, though older records may take more time to process.
Documents Required for Verification Letter Request
To apply for a verification letter from Ranchi University, prepare the following documents:
-
Copy of Degree Certificate
-
Copy of Final Mark Sheets or Consolidated Marks Memo
-
Copy of Provisional Certificate (if degree is not available)
-
Copy of Government-issued ID Proof (Aadhaar Card, Passport, PAN Card, etc.)
-
Filled-in Application Form (available from university or college)
-
Authorization Letter (if applying through a third party or agency)
-
Request Letter or Covering Letter explaining the purpose of verification
-
Payment Receipt or Demand Draft for verification fee
-
Recipient Details (name, designation, institution name, postal address, email)
Note: If the verification letter is to be sent directly to a third-party organization such as WES or an employer abroad, include their complete mailing address or email address.
Step-by-Step Process to Get a Verification Letter from Ranchi University
Step 1: Obtain and Fill the Application Form
Start by collecting the Verification Letter Request Form from Ranchi University’s Examination Department or your affiliated college. Some colleges may also keep copies of this form for student convenience.
Fill in all required details accurately:
-
Full Name (as per university records)
-
Course Name (B.A., B.Sc., B.Com, M.A., M.Sc., etc.)
-
Year of Passing and Roll Number
-
College Name and Code
-
Reason for request (e.g., WES, job verification, study abroad)
-
Name and address of the recipient organization
Step 2: Prepare a Request Letter
In addition to the application form, draft a formal request letter addressed to the Controller of Examinations, Ranchi University. Clearly mention:
-
Your personal and academic details
-
The purpose of verification
-
Whether the letter is to be handed to you or sent directly to an external body
-
Any deadline you are working against
Step 3: Make the Payment
Ranchi University charges a verification processing fee, which can vary depending on:
-
Domestic vs. international verification
-
Type of delivery (in-person pickup, postal delivery, courier)
Fees can typically be paid through:
-
University Bank Challan
-
Demand Draft (in favour of Ranchi University)
-
Online transfer (if permitted)
Keep the original receipt and attach a copy to your application.
Step 4: Submit the Application and Supporting Documents
Once your form is filled and supporting documents are arranged, submit the entire packet to the Controller of Examinations Office at Ranchi University. If you are submitting it through your college, ensure the college office forwards it with a covering letter or attestation.
If you’re unable to visit in person, you may send your documents via registered post or courier to the university’s official address. Always use a reliable service and retain a copy of the tracking slip.
Step 5: Track the Application Status
Ranchi University generally takes 2–6 weeks to process verification letter requests, depending on the complexity of the case and volume of pending applications. You can follow up by:
-
Visiting the university office (during working hours)
-
Contacting your college administration (if submitted via college)
-
Writing a polite follow-up email or letter to the Examination Department
Be prepared for delays if your records are very old, incomplete, or archived.
Step 6: Receive the Verification Letter
Once your request is processed, the verification letter will either be:
-
Issued to you directly, which you can collect in person
-
Dispatched by post or courier to your address or to the third-party institution (such as WES or an employer)
-
Emailed, if the recipient allows or requires electronic verification (check with the university for this option)
Ensure that you collect or receive the letter well before your deadline and check the details for accuracy.
Applying Through an Academic Documentation Service
For many students and graduates who are now living outside Ranchi or in foreign countries, applying for a verification letter personally is difficult due to time, travel, and logistic limitations. In such cases, a trusted documentation service provider can:
-
Act on your behalf using a Power of Attorney or authorization letter
-
Coordinate with Ranchi University for form filling, payments, and submissions
-
Collect the verification letter once issued
-
Send it to your desired destination, including international credential bodies like WES
This service is especially beneficial if you are on tight deadlines or if you’re unfamiliar with the process.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
- E-Transcripts
- Duplicate Mark Sheets & Degree Certificates
- Medium of Instructions Certificates
- Attestations
- HRD Attestation / Apostille Services
- ECA (Educational Credentials Assessment)
Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.
FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.
