How to Get Transcripts from Gauhati University – A Comprehensive Step-by-Step Guide for Students and Alumni

Gauhati University, located in Assam, stands as one of the oldest and most prestigious institutions in Northeast India. Established in 1948, it has played a vital role in shaping the academic and intellectual landscape of the region. Offering a wide range of undergraduate, postgraduate, diploma, and doctoral programs, the university is known for its commitment to quality education and academic excellence.

If you are a former student or graduate of Gauhati University planning to pursue higher education abroad, apply for immigration, or undergo international credential evaluation, you will need to obtain your official academic transcripts. These transcripts serve as verifiable academic records and are required by organizations like WES (World Education Services), IQAS, ICES, CES, and various universities and licensing bodies around the world.

This comprehensive blog will walk you through everything you need to know about securing transcripts from Gauhati University — including eligibility, document requirements, application process, and best practices for a hassle-free experience.

---

What is a Transcript and Why is it Required?

An academic transcript is an official document issued by a university that summarizes a student’s academic performance throughout the duration of their course. It contains:

• Student’s full name and enrollment details

• Name of the course and stream (e.g., BA in English, BSc in Physics, MA in History)

• Year of admission and year of completion

• Semester or year-wise list of subjects studied

• Marks or grades obtained in each subject

• Overall academic performance or class/division

• University seal and authorized signature

• Enclosed in a sealed envelope to maintain authenticity

These transcripts are crucial for:

• Applying to international universities and colleges

• Credential evaluations by recognized agencies such as WES, ICAS, IQAS, CES

• Immigration applications, including those for Canada, Australia, the US, and the UK

• Employment in multinational corporations

• Licensing in regulated professions (e.g., healthcare, engineering, teaching)

---

Who Needs to Apply for Gauhati University Transcripts?

You should apply for transcripts if:

• You are a graduate or alumnus of Gauhati University or any of its affiliated colleges

• You are applying for postgraduate or doctoral programs abroad

• You are submitting documents to credential evaluation agencies such as WES

• You require official academic verification for immigration, work permits, or licensing

• You need to provide transcripts to an employer, university, or government body overseas

---

What is Included in a Gauhati University Transcript?

A transcript from Gauhati University generally includes:

• Candidate’s name, roll number, and registration number

• Course title and specialization

• Duration of the course and passing year

• Semester or year-wise marks

• Subject-wise performance and total marks

• Division or class achieved (e.g., First Class, Distinction)

• Signature of the Controller of Examinations

• University seal on each page

• Packaged in a sealed and stamped envelope

These transcripts are printed on official letterhead and are often required to be sent directly to the requesting institution or agency.

---

Documents Required for Transcript Application

Here is a checklist of documents you will need before applying:

1. All mark sheets (semester-wise or year-wise) for the entire course

2. Degree certificate (provisional or original)

3. Government-issued ID proof (Aadhaar card, PAN card, Passport, etc.)

4. Transcript request form (as provided by the university)

5. WES Academic Records Request Form (if applicable)

6. Authorization letter (if applying through a third party or transcript service)

7. Passport-size photographs (only if required)

8. Proof of name change (if applicable)

Make sure all documents are clear, legible, and consistent with the university records.

---

How to Apply for Transcripts from Gauhati University – Step-by-Step Guide

Step 1: Verify and Organize Your Academic Records

Gather all your academic credentials including:

• Mark sheets for every semester or year

• Final degree certificate

• Registration and roll numbers

• Admission and graduation dates

• College or department name

Double-check for discrepancies in names, dates, or subject codes and get them corrected before submission if necessary.

Step 2: Obtain and Fill Out the Transcript Application Form

You will need to fill out the official transcript application form with the following information:

• Your full name (as per university records)

• Course name and specialization

• Roll number, registration number, and year of passing

• Name of the college or department

• Number of transcript copies required

• Purpose of transcript (e.g., WES, immigration, higher studies)

• Delivery address of the recipient institution

It is essential to fill the form correctly and avoid spelling or numerical errors.

Step 3: Pay the Transcript Fees

Transcript fees at Gauhati University typically include:

• A fee for each set of transcripts

• Additional charges for international courier services

• Processing and document handling charges (if applicable)

Payment methods may include:

• Demand Draft

• Bank challan

• Online payment gateway (if available)

• Cash (for in-person submissions)

Keep a copy of the payment receipt as proof of transaction.

Step 4: Submit the Application

You can submit your application through one of the following methods:

Method 1: In-Person Submission

Visit the Gauhati University Transcript Section or Examination Branch. Submit:

• Filled application form

• Required academic documents

• ID proof

• Fee payment proof

Obtain an acknowledgment receipt and follow up for status updates.

Method 2: Via Courier or Post

Send the application, supporting documents, and demand draft via a registered courier to the university’s official address. Include a cover letter explaining your purpose and contact details.

Method 3: Through a Transcript Service Provider

If you are located outside Assam, or even outside India, you may opt for a transcript facilitation agency. These services:

• Collect and verify your documents

• Fill and submit the transcript form on your behalf

• Communicate with the university

• Obtain the sealed transcripts

• Dispatch them directly to the required institution or credential agency

This is especially helpful for working professionals and NRIs.

---

Processing Time and Delivery

After submission, the university will:

• Verify academic records

• Prepare the official transcript

• Stamp and sign all pages

• Seal them in a university envelope

The typical processing time is two to four weeks, but this can vary based on course type, backlog, and the volume of requests.

Once ready, transcripts can be:

• Collected in person

• Sent to your address

• Dispatched directly to credential agencies such as WES, IQAS, or educational institutions abroad

Always track the dispatch through courier tracking services.

---

Guidelines for WES and Credential Evaluation Agencies

If submitting your transcripts to an international agency:

• Ensure the envelope is properly sealed and stamped across the flap

• Mention your WES Reference Number or Evaluation ID clearly on the envelope

• Request the university or authorized service to send the documents directly

• Do not open the envelope yourself, as it will invalidate the transcript

---

Additional Documents You May Request

Depending on your requirement, you may also request:

• Medium of Instruction (MOI) Certificate

• Backlog or No Backlog Certificate

• Migration Certificate

• Degree Verification Letter

• Apostille or Embassy Attestation (for legal and immigration purposes)

These can often be processed along with the transcript if requested together.

---

Common Mistakes to Avoid

---

Benefits of Using a Transcript Facilitation Service

• No need to visit the university physically

• Saves time and effort

• Fast-tracks the application and delivery process

• Ensures correct formatting for WES or other agencies

• Secure and verified documentation

• Ideal for international students and professionals

---

Final Thoughts

Obtaining your transcripts from Gauhati University is an essential step in your journey toward higher education, global employment, or immigration. These official academic records serve as a testament to your academic achievements and are widely accepted by universities, governments, and professional bodies across the world.

While the process can seem complex, a well-prepared application and timely submission can make it smooth and hassle-free. Whether you choose to apply directly or through a facilitation service, ensure all details are accurate, documents are clear, and timelines are followed diligently.

If you’re looking to explore global opportunities, now is the time to take action. Secure your academic transcripts and move forward with confidence.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.