How to Get Transcripts from Rajiv Gandhi University of Health Sciences (RGUHS): A Complete Step-by-Step Guide for Global Applicants

In today’s interconnected academic and professional landscape, transcripts have become essential for those planning to study, work, or migrate abroad. Whether you’re applying for a postgraduate course overseas, seeking credential evaluation for licensing, or processing your immigration documents, official academic transcripts are indispensable.

If you are a graduate of Rajiv Gandhi University of Health Sciences (RGUHS) in Karnataka, this guide is your all-in-one resource to navigate the process of obtaining transcripts in a timely and efficient manner—particularly via the university’s online portal.

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What Are Transcripts and Why Are They Required?

A transcript is an official document issued by the university that summarizes your academic record. It includes:

• Subject names and codes

• Semester-wise marks or grades

• Degree name and course duration

• Year of passing

• Registration number and institution code

• Medium of instruction

• Official seal and signature from RGUHS authorities

Transcripts are typically sent in sealed envelopes, directly from the university to the intended recipient (like WES or a foreign university), ensuring credibility and integrity.

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Why You May Need RGUHS Transcripts

You will require official transcripts from RGUHS if you are:

• Pursuing higher education abroad (USA, Canada, UK, Australia, etc.)

• Applying for credential evaluation with agencies like WES, ECE, IQAS, CES, or ICAS

• Preparing immigration documentation, especially for Canada PR under Express Entry

• Seeking medical or professional licensing in regulated countries

• Applying for international employment or fellowships

Credentialing bodies like WES typically require transcripts to be sent directly by RGUHS, not by the applicant.

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About Rajiv Gandhi University of Health Sciences (RGUHS)

Established in 1996, RGUHS is a premier health sciences university based in Bengaluru, Karnataka. It governs and affiliates hundreds of medical, dental, nursing, pharmacy, ayurveda, and paramedical colleges across Karnataka. It is known for its strict academic protocols and high standards, making transcripts from RGUHS highly valuable for international applications.

RGUHS has streamlined its transcript process through a dedicated online portal, making it easier for both domestic and international applicants to submit requests without needing to visit the campus physically.

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Documents Required for RGUHS Transcript Application

Before beginning your transcript request, prepare the following documents:

1. Scanned copies of all year-wise/semester-wise mark sheets

2. Degree certificate (Provisional or Final)

3. Internship completion certificate (if applicable for medical, dental, or nursing programs)

4. Government-issued ID proof (Aadhaar, Passport, Voter ID, etc.)

5. Passport-size photographs (if specified)

6. University-issued registration or hall ticket number

7. WES or evaluation agency reference number and address (if applicable)

8. Authorization letter (if someone is submitting on your behalf)

9. Payment receipt or challan

All scanned documents should be legible, and the names, registration numbers, and institution codes must be accurate.

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Step-by-Step Guide to Applying for RGUHS Transcripts Online

Step 1: Visit the RGUHS Online Transcript Portal

RGUHS has an official Transcript Request Portal where applicants can:

• Fill out application details

• Upload supporting documents

• Make payments securely

• Track the status of their application

Register as a new user or log in with your credentials to begin.

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Step 2: Fill Out the Transcript Application Form

Once logged in, navigate to the Transcript Request section. You will be prompted to fill in:

• Full Name (as per academic records)

• Course Name and Specialization

• College Name and Code

• Year of Admission and Year of Graduation

• Registration Number (unique ID issued by RGUHS)

• Number of Transcript Copies Required

• Purpose: WES, Higher Studies, Licensing, Immigration

• Delivery Preference: Self-collection, Courier, or Direct Dispatch

Fill in each field carefully and avoid spelling errors or incorrect data, as discrepancies may delay processing.

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Step 3: Upload Required Documents

Upload scanned copies of all necessary documents in the format and size specified:

• All mark sheets (individual semester/year-wise)

• Final degree or provisional certificate

• ID proof

• Passport photograph

• Internship certificate (for applicable courses)

If applying for WES, include the WES Academic Records Request Form (available from your WES account).

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Step 4: Make the Transcript Fee Payment

Once all details are submitted, you will be redirected to the payment gateway. RGUHS charges a fee per set of transcripts, along with additional charges for:

• Courier services (domestic and international)

• Urgent or expedited processing (if available)

Payment can be made via:

• Credit/Debit cards

• Net banking

• UPI or digital wallets (based on the platform’s options)

Save a copy of your payment receipt—it will be required for tracking and follow-ups.

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Step 5: Submit the Application

After payment, your application will be submitted for verification. You will receive an application reference number or acknowledgment ID, which is essential for:

• Tracking status online

• Communicating with the university if needed

• Verifying dispatch and delivery

You can continue to monitor the progress through the portal.

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Step 6: Transcript Verification and Processing

RGUHS will now begin the process of:

• Verifying your academic records against its database

• Printing transcripts on official university stationery

• Signing and stamping the documents

• Sealing them in tamper-proof envelopes

The processing time generally ranges from 2 to 4 weeks, depending on application volume and complexity. Applicants requesting international dispatch should allow for additional courier time.

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Step 7: Transcript Dispatch

Once processed, transcripts can be dispatched in three ways:

1. Couriered to your personal or official address

2. Directly dispatched to credential evaluation agencies or universities (e.g., WES, ICAS, CES)

3. Self-collection (if permitted)

For WES:

• Ensure the envelope is addressed correctly using the latest WES address

• Mention your WES reference number clearly on the envelope and application

• Do not open the sealed envelope—WES will only accept transcripts sent directly or in an untampered condition

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Tips for WES and Credential Evaluation Submissions

If your objective is to submit transcripts to a credential evaluation agency like WES:

• Download and complete the WES Academic Records Request Form from your WES account

• Attach the form while submitting your documents

• Mention your WES Reference Number clearly in both the application and dispatch label

• Use the official mailing address provided by WES, which may vary based on country or evaluation type

• Opt for direct dispatch from RGUHS to WES to ensure smooth acceptance

Credential evaluation agencies require strict compliance. A minor mistake like an unsealed envelope or missing reference number can lead to rejection.

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Common Mistakes to Avoid

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Using a Transcript Facilitation Service: Should You Consider It?

If you’re:

• Living outside Karnataka or overseas

• Unfamiliar with online application systems

• A working professional with limited time

• Applying to multiple agencies (WES, ICAS, CES, etc.)

…then using a professional transcript service may save time and prevent complications. Such services can:

• Collect and verify your documents

• Submit your transcript application on your behalf

• Track status and coordinate with RGUHS

• Ensure accurate dispatch to international agencies

• Provide real-time updates and delivery tracking

This is especially helpful for NRIs, healthcare professionals, and students pursuing urgent international opportunities.

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Final Thoughts

Obtaining transcripts from Rajiv Gandhi University of Health Sciences (RGUHS) is a critical step for anyone pursuing international education, licensing, credential evaluation, or immigration. Thanks to the university’s online application system, the process is more streamlined and accessible than ever.

Start early, prepare your documents meticulously, and follow all instructions carefully. Whether you’re submitting to WES, applying for medical licensing in Canada, or securing admission to a foreign university, RGUHS transcripts are a foundation upon which your future success will be built.

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