In today’s globalized academic and professional world, obtaining official transcripts from your university is a crucial step when applying for higher education abroad, immigration, employment, or credential evaluation. For graduates of Sant Gadge Baba Amravati University (SGBAU), located in Maharashtra, acquiring transcripts is often necessary to fulfill documentation requirements of institutions and credential evaluation agencies abroad.
This comprehensive guide covers everything you need to know to obtain transcripts from SGBAU, including the documentation required, step-by-step application process, tips to avoid delays, and solutions to common issues.
What Are Transcripts and Why Are They Important?
A transcript is an official academic record issued by a university, detailing your performance throughout your course of study. It includes:
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Subject names and codes
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Year or semester-wise marks or grades
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Cumulative performance details (e.g., total marks or GPA)
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Official stamp and signature from the Controller of Examinations
Transcripts are typically required when:
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Applying to international universities for higher education
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Undergoing credential evaluations through agencies like WES, IQAS, CES, ECE, or ICAS
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Applying for immigration, such as Canada PR
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Securing employment in multinational organizations
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Applying for licensure with professional councils in healthcare, engineering, or teaching fields
Most foreign authorities mandate that the transcript be sealed in an official envelope and sent directly by the issuing university to ensure authenticity.
About Sant Gadge Baba Amravati University (SGBAU)
Established in 1983 and named after the social reformer Sant Gadge Baba, SGBAU is one of Maharashtra’s prominent public universities. With jurisdiction over colleges across five districts, it offers a range of undergraduate, postgraduate, and doctoral programs in science, commerce, humanities, education, and more.
Alumni of SGBAU often seek transcripts for academic and professional pursuits abroad. This guide is designed to simplify that process for you.
Step-by-Step Process to Get Transcripts from SGBAU
Step 1: Collect Required Academic Documents
Start by assembling all your academic records. You’ll need:
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Year-wise or semester-wise mark sheets
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Degree certificate (provisional or final)
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University registration number or roll number
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Identity proof (Passport, Aadhar Card, or any government-issued ID)
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Copies of backlog or supplementary exam mark sheets, if any
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Passport-sized photographs (if specified by the university)
Make sure all copies are clear and self-attested, if required.
Step 2: Obtain and Fill the Transcript Application Form
The next step is to fill out the transcript application form. This can be obtained from the university’s examination section or administrative office. If you’re applying through a third-party or professional transcript service, they can assist you with this form.
Information required includes:
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Full name as per university records
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Course name and branch
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Duration of study and year of passing
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Roll number or registration number
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Number of transcript sets needed
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Reason for application (WES, IQAS, further studies, etc.)
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Address of the recipient institution or agency
Any discrepancies in information may result in delays or rejections, so ensure all data is accurate.
Step 3: Make the Payment
SGBAU charges a transcript issuance fee, which is usually calculated per set. Additional charges may apply for international courier or extra copies.
Accepted payment methods include:
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Demand Draft (DD) payable to the university
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Online payment via university portal (if available)
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Cash payment at the university counter (for in-person applicants)
Always retain the payment receipt or acknowledgment for future reference.
Step 4: Submit Your Application
You may submit your application:
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In person at the SGBAU’s examination branch in Amravati
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Via an authorized representative, if you provide a signed authorization letter
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Through a professional transcript facilitator if you’re located far away or abroad
Include the following in your application package:
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Completed transcript application form
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Copies of all required academic documents
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Payment receipt or DD
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Copy of government-issued ID
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Authorization letter (if applicable)
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WES or credential agency reference number and mailing address
It is advisable to submit your documents in a secure envelope with a proper checklist to avoid missing any essential items.
Step 5: Verification and Processing by the University
Once the university receives your application, their academic verification team will:
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Cross-check your academic records with internal archives
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Authenticate mark sheets and degree certificate
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Prepare the official transcript with proper formatting and institutional seal
The usual processing time ranges from 2 to 4 weeks, although it can vary depending on workload, university holidays, and completeness of the application.
Step 6: Collection or Dispatch of Transcripts
Upon successful verification and processing, transcripts are issued on official SGBAU letterhead and sealed in stamped envelopes.
You have the following options:
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Collect the transcripts in person
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Receive them by post or courier to your residence
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Request direct dispatch to international agencies like WES, IQAS, ECE, or universities
Always ensure the envelopes remain sealed until received by the designated agency. Opened or tampered envelopes are typically considered invalid by credential evaluators.
Special Notes for WES and Credential Evaluation Applicants
When applying for evaluation from agencies like WES, ensure the following:
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Clearly mention your WES Reference Number on the application form
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Provide the complete and correct address of the WES processing center
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Choose direct dispatch from SGBAU to WES
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Confirm all document requirements on the WES website before submitting your request
Some agencies also require the mark sheets and degree certificates to be attested in addition to the transcript, so always verify the latest guidelines of the agency you’re applying to.
Common Challenges Students Face and How to Overcome Them
Missing Documents
If you’re missing mark sheets or your degree certificate, apply for a duplicate or reissue before requesting the transcript.
Name Discrepancy
A mismatch between the name on your academic documents and your passport can create issues. In such cases, submit an affidavit or name change document.
Delayed Processing
University workload and holidays may delay processing. It is advisable to apply well in advance of your application deadlines.
Delivery Errors
Incorrect recipient addresses or postal codes can lead to failed deliveries. Always double-check international addresses and formats.
Why Consider a Professional Transcript Service?
For those living outside Amravati or outside India, traveling to the university and navigating its bureaucratic processes can be challenging. A professional transcript service can:
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Collect documents from your home
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Prepare and verify your application
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Make payments on your behalf
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Submit the request to the university
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Track the progress and handle follow-ups
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Ensure transcripts are sent to the correct evaluation agency or institution
This is especially useful for working professionals, non-resident Indians (NRIs), and those on tight deadlines.
Final Thoughts
Obtaining transcripts from Sant Gadge Baba Amravati University is a key step for anyone looking to pursue higher education, professional licensing, or immigration opportunities abroad. With proper planning, attention to documentation, and adherence to the university’s procedures, the process can be completed smoothly.
Whether you apply directly or seek help from a professional facilitator, make sure to keep copies of all your submissions, verify addresses, and give yourself plenty of time for the process. A well-prepared transcript request can help open doors to educational and professional achievements across the globe.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
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- ECA (Educational Credentials Assessment)
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