How to Get Transcripts from the University of Kerala: A Step-by-Step Guide for Global Applicants

The University of Kerala, headquartered in Thiruvananthapuram (Trivandrum), is one of the oldest and most distinguished universities in India. Founded in 1937, it has a legacy of academic excellence, with hundreds of affiliated colleges and thousands of graduates working and studying across the globe. If you are an alumnus or current student planning to move abroad for higher studies, employment, or immigration, then obtaining your official academic transcripts from the University of Kerala is a crucial step.

Transcripts are mandatory for international credential assessments, visa processes, admission applications, licensing exams, and even employment verification. Whether you’re applying through WES (World Education Services), CES, IQAS, ICES, or other credential evaluation agencies, this blog provides a comprehensive, step-by-step process to secure your transcripts from the University of Kerala efficiently.

What Is a Transcript?

A transcript is an official document issued by the university, summarizing a student’s academic journey. It includes:

Student’s full name and enrollment number
Course and specialization details
Year or semester-wise subject names and marks/grades
Aggregate percentage or CGPA
Degree completion status
University logo, signature, and official seal
Issued in a sealed and stamped envelope for authenticity

Transcripts are often requested by international universities, immigration departments, credential evaluation agencies, or professional licensing boards.

Why You Need Transcripts from the University of Kerala

If you’re applying for any of the following purposes, you will most likely need transcripts directly from the University of Kerala:

1. Higher Education Abroad

Universities in the USA, Canada, the UK, Australia, Germany, and other countries require transcripts to assess the academic eligibility of international applicants.

2. Educational Credential Assessment (ECA)

For immigration purposes (such as Canada’s Express Entry), agencies like WES, IQAS, CES, and ICES require transcripts sent directly from the issuing university.

3. Professional Licensing Exams

If you’re applying for nursing, engineering, pharmacy, or other regulated professions, boards such as NNAS, CGFNS, or state licensing authorities often request verified transcripts.

4. Employment Verification

Certain employers abroad ask for transcripts as part of their due diligence in hiring skilled professionals from India.

Who Can Apply for Transcripts?

Students who have completed their undergraduate, postgraduate, or doctoral programs from the University of Kerala
Alumni seeking immigration, ECA, or higher education abroad
Authorized individuals acting on behalf of the student
Agencies or transcript facilitation services authorized by the candidate

Step-by-Step Process to Apply for Transcripts from the University of Kerala

Step 1: Collect All Required Documents

Before you begin the application process, you must gather the following documents:

Photocopies of all semester/year-wise mark sheets
Copy of the degree certificate or provisional certificate
University registration/enrollment number
A valid government-issued ID proof (Aadhaar, Passport, etc.)
Passport-size photograph (if required)
Transcript request form (downloadable or collected from the university)
Payment fee receipt or Demand Draft (DD)
Authorization letter (if someone is applying on your behalf)
Cover letter specifying the purpose and delivery instructions
WES or other agency reference number and address (if applicable)

Ensure all copies are clear and self-attested. Inconsistent or incomplete documents may cause delays or rejection.

Step 2: Fill the Transcript Application Form

Download the transcript application form or obtain it from the university’s Examination Section. Accurately fill in:

Full name (as per academic records)
Name of the college and program (e.g., BSc Chemistry, BA English, etc.)
Year of admission and year of completion
Register number/roll number
Number of sets required
Purpose of request (e.g., WES Canada, admission, immigration)
Delivery address (your address or direct to an evaluation agency)

Avoid spelling errors and ensure the data matches your mark sheets and certificates.

Step 3: Pay the Transcript Fee

The University of Kerala charges a transcript processing fee, which may vary based on:

Number of copies requested
Courier service (if applicable)
Destination (domestic or international delivery)

Modes of payment may include:

Demand Draft payable to “The Controller of Examinations, University of Kerala”
Online payment portal (if available)
Bank challan (for direct deposits through bank partners)

Attach a copy of your payment receipt or DD with the application.

Step 4: Submit the Transcript Application

There are multiple ways to submit your application:

a) In-Person Submission

Visit the University of Kerala Examination Branch in Thiruvananthapuram and submit the completed form along with all documents. You may be given a receipt as proof of submission.

b) Courier/Post Submission

Send your application packet via a trusted courier service to the Controller of Examinations. Ensure that the envelope is securely packed, and tracking is enabled.

c) Through an Authorized Representative

If you’re unavailable, you can authorize a relative or friend to apply on your behalf. Provide a signed authorization letter, ID proof, and their identification to complete the process.

d) Via a Professional Transcript Service

Many individuals living abroad opt for trusted transcript agencies. These professionals help collect documents, process applications, pay fees, and dispatch transcripts directly to agencies like WES, CES, and others.

Step 5: Processing and Dispatch

After receiving your application, the university verifies your academic records, prints the transcripts on official letterhead, seals them in an envelope, and either hands them over or dispatches them to your desired destination.

Typical processing time:

15 to 30 working days, depending on volume and accuracy of submitted documents
5 to 10 additional days for courier delivery (domestic or international)