As global opportunities in education, immigration, and employment continue to expand, Indian students and professionals increasingly find themselves needing to prove the authenticity and equivalence of their academic credentials abroad. One of the most recognized credential evaluation agencies worldwide is World Education Services (WES), which evaluates international academic records for equivalency with Canadian and U.S. educational standards.
Whether you are applying for immigration to Canada under Express Entry, planning to pursue a master’s or Ph.D. program in North America, or aiming to meet professional licensing requirements, a WES evaluation is a crucial first step. This guide offers a complete walkthrough of the WES evaluation process for Indian transcripts in 2025, including document preparation, university submission, fees, timelines, and how to simplify the entire process through expert transcript facilitation services like FACTS Transcripts.
What Is WES?
World Education Services (WES) is a non-profit organization that provides credential evaluations for international students and immigrants planning to study or work in Canada or the United States. The WES evaluation report identifies how your Indian degree or diploma compares to educational qualifications in the destination country. This process allows academic institutions, employers, licensing boards, and immigration authorities to verify the authenticity and level of your qualifications.
In Canada, WES is one of the designated organizations authorized by Immigration, Refugees and Citizenship Canada (IRCC) to issue Educational Credential Assessments (ECA) for immigration purposes.
Why Is WES Evaluation Required?
There are several reasons why an Indian graduate might require a WES credential evaluation:
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Applying for immigration to Canada through Express Entry, Provincial Nominee Programs (PNPs), or Atlantic Immigration Programs
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Admission into universities or colleges in Canada or the United States
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Credential assessment for licensing in fields such as engineering, healthcare, pharmacy, and education
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Employment verification where foreign degrees need recognition in the new country
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General academic comparison for further studies or scholarships
Without a verified WES report, most immigration and higher education applications from Indian applicants may remain incomplete or be rejected.
Types of WES Evaluation Reports
WES offers several types of evaluation reports, but the two most relevant for Indian applicants are:
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Document-by-Document Report
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Used for employment or immigration (ECA)
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Includes details of the credential, institution, and equivalency
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Course-by-Course Report
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Used for university admissions
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Includes detailed analysis of each subject and grades
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For immigration to Canada, applicants should choose the ECA – Educational Credential Assessment for IRCC report.
Step-by-Step Guide to Getting a WES Evaluation in 2025
Step 1: Create an Account on the WES Portal
Visit the official WES website and create an account. Choose your evaluation purpose (immigration, education, employment) and select the destination country (Canada or the U.S.). You will be issued a WES reference number, which is essential for the next steps.
Step 2: Select the Type of Report
Select the evaluation type based on your requirement. For Canadian immigration, choose the ECA for IRCC option. Make sure to select only the highest completed credential (for example, master’s degree), as WES evaluates only the highest degree in most cases for ECA.
Step 3: Pay the Evaluation Fees
WES charges an evaluation fee, which may vary slightly each year. As of 2025, the cost for a WES ECA report is approximately 240 CAD. Additional fees apply for courier delivery, extra copies, or expedited services.
Payment can be made via credit card, and a digital receipt is generated for records.
Step 4: Review WES Requirements for Indian Degrees
WES has specific documentation requirements based on the issuing institution. Generally, Indian applicants must:
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Provide their degree certificate (uploaded directly to the WES portal)
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Request their university to send academic transcripts directly to WES in a sealed envelope with the registrar’s signature and stamp
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Ensure that transcripts include all semester-wise or year-wise mark sheets
WES does not accept documents sent by individuals or third parties unless officially authorized by the university or approved facilitation agencies.
Step 5: Prepare and Verify Your Documents
Collect the following academic documents:
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Final year mark sheets or consolidated mark sheet
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Degree certificate (provisional certificate if final is not available)
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Individual semester-wise mark sheets (if required by your university)
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WES Academic Records Request Form (to be signed and stamped by the university)
Ensure all names, dates, and registration numbers match across all documents and your WES profile.
Step 6: Contact Your University to Send Transcripts
You must contact the Examination or Registrar’s Office of your university to submit your academic transcripts directly to WES. Each university has its own procedure, and some may require:
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Manual submission of documents at the campus
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Online application for transcripts via university portals
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Fees for transcript processing and courier
Many Indian universities now offer online transcript services or have partnered with authorized agencies to manage WES transcript delivery. Be sure to check the most current requirements for your university.
Step 7: Ensure Correct Address and Sealing of Documents
The transcripts must be sealed in an official university envelope with the seal or signature across the flap. The envelope must be mailed to:
World Education Services
102-2820 14th Avenue
Markham, ON L3R 0S9
Canada
The WES reference number must be written on the envelope. If transcripts are not sealed properly or sent to the wrong address, the evaluation may be delayed or rejected.
Timeline for WES Evaluation
Once WES receives your transcripts and degree certificate, the typical processing time is about 20 business days. However, delays may occur due to high application volumes or discrepancies in documents.
A general timeline looks like this:
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Account creation and payment: 1 to 2 days
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University transcript application and delivery: 2 to 4 weeks
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WES processing after receipt: 2 to 3 weeks
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ECA report dispatch: 1 to 2 weeks
It is advised to begin the process at least 2 to 3 months before any immigration or admission deadlines.
Common Challenges Faced by Indian Applicants
While the WES evaluation process is clearly structured, Indian applicants often face certain obstacles:
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Universities taking too long to issue transcripts
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Incorrect document formats or missing semester mark sheets
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Courier issues causing lost or undelivered transcripts
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Mismatch in names or dates across documents
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Universities refusing to send documents directly to WES
These challenges can be frustrating, especially for applicants living outside India or working full-time.
How Professional Services Can Help You
Using a trusted transcript facilitation service like FACTS Transcripts can ease the burden of this process. Here’s how professional assistance makes a difference:
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Coordinating directly with your university for transcript issuance
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Ensuring the right documents are submitted without errors
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Monitoring application status and timelines
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Managing secure and trackable international courier delivery
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Providing expert guidance on WES documentation standards
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Handling cases for NRIs, working professionals, or those unable to visit their universities in person
These services significantly reduce the chance of delays or rejections and ensure that your WES application is processed efficiently and accurately.
Final Checklist Before You Submit to WES
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Ensure your WES account is created with accurate information
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Collect and verify your degree certificate and mark sheets
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Submit the WES Academic Records Request Form to your university
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Pay all transcript and courier fees as per university requirements
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Confirm that your transcripts are sealed and signed properly
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Double-check the WES mailing address and reference number on the envelope
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Track your application through WES after the transcript is sent
Conclusion
Getting your Indian transcripts evaluated by WES in 2025 is a vital part of building an international academic or professional future. Whether your goal is to immigrate to Canada, pursue a master’s degree in the U.S., or qualify for a professional license, a WES credential evaluation ensures your qualifications are officially recognized abroad.
Although the process can seem overwhelming, early preparation, careful documentation, and professional support can help you avoid delays and maximize your chances of success. Services like FACTS Transcripts are equipped to manage the full process on your behalf, saving you time, effort, and uncertainty.
Start early, be thorough, and take confident steps toward your international goals by securing your WES evaluation correctly the first time.
Our Services – FACTS Transcripts
We at FACTS Transcripts assist in various services, including:
- Mark Sheet Transcripts
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- ECA (Educational Credentials Assessment)
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