If you are planning to immigrate to Canada or the United States, apply for higher studies abroad, or have your academic credentials assessed for professional licensing, you may be required to undergo a credential evaluation through World Education Services (WES). WES is a recognized agency that assesses your foreign academic qualifications and provides equivalency reports that are widely accepted by universities, employers, and immigration authorities.
Annamalai University, located in Tamil Nadu, is one of India’s prominent universities offering both regular and distance education programs. If you are a graduate or postgraduate from Annamalai University, it is essential to follow the correct procedure to ensure your academic records are accurately verified and transmitted to WES.
This detailed blog explains the entire process of getting your WES verification done from Annamalai University—including document preparation, submission process, timelines, and key guidelines to ensure a smooth and successful outcome.
Understanding WES Verification: What Does It Mean?
WES Verification is the process by which Annamalai University authenticates your academic credentials—usually your mark sheets and degree certificate—and sends the sealed documents directly to WES in Canada or the USA. This process assures WES that the documents submitted are genuine and directly issued or verified by the university.
The WES verification typically includes:
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Authentication of mark sheets (semester-wise or consolidated)
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Authentication of provisional or degree certificate
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Verification of the university seal and the Controller of Examinations’ signature
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Sealed envelope submission to WES
Who Needs WES Verification from Annamalai University?
You need to obtain WES verification from Annamalai University if you fall under any of the following categories:
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You are immigrating to Canada through Express Entry or Provincial Nominee Programs and need an ECA (Educational Credential Assessment).
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You are applying to a Canadian or U.S. university for further studies and need a credential evaluation.
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You are applying for licensure in a regulated profession (nursing, engineering, etc.) that requires a foreign credential review.
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You are seeking employment abroad where verification of academic qualifications is required.
Step-by-Step Process to Get WES Verification from Annamalai University
Step 1: Create a WES Account and Obtain a Reference Number
Before contacting Annamalai University, you must create an account on the official WES portal and choose the type of credential evaluation you need. Once your account is set up, WES will provide a Reference Number, which you must clearly mention on the envelope and all supporting documents.
Choose WES Canada or WES U.S. as per your requirement. During the WES application process, you will also be given a document checklist and a recipient address.
Step 2: Collect Required Academic Documents
You will need to prepare and submit the following academic records for verification:
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Consolidated Marks Card or Individual Semester-wise Mark Sheets (photocopies)
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Degree Certificate (final or provisional, whichever is available)
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WES Academic Records Request Form (if applicable; not mandatory for all universities but should be included if provided)
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Copy of WES Reference Number Page
Note: Do not send original documents. Only attested photocopies are needed.
Step 3: Prepare a Covering Letter
Draft a formal covering letter addressed to the Controller of Examinations, Annamalai University, requesting them to verify your academic records for WES. Your letter should mention:
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Full name (as per university records)
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Registration or enrollment number
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Course and year of passing
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Purpose: WES verification and sealed envelope submission
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WES reference number
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Full contact details including email and mobile number
Step 4: Pay the Required Fees
Annamalai University charges a fee for WES verification and document processing. The fee may vary depending on:
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Number of documents to be verified
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Mode of delivery (standard post, speed post, or courier)
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Urgency of processing
Payment can typically be made through:
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Demand Draft drawn in favour of “The Controller of Examinations, Annamalai University,” payable at Chidambaram
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University’s online payment portal (if available)
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Cash payment for in-person applicants
Always retain proof of payment to attach with your application.
Step 5: Submit the Application and Documents
You can submit your application in one of two ways:
A. In-Person Submission
If you are residing in Tamil Nadu or nearby regions, you may directly visit the university’s Controller of Examinations office and submit your documents.
B. Postal Submission
Most applicants, especially those from outside Tamil Nadu or abroad, prefer to send their documents by post or courier. Make sure your application packet includes:
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Covering letter
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Photocopies of mark sheets and degree certificate
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WES reference number printout
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Payment proof (DD or receipt)
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WES Academic Records Request Form
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Self-addressed envelope (optional, for acknowledgment or receipt)
Mail the documents to:
The Controller of Examinations
Annamalai University
Annamalai Nagar, Chidambaram – 608002
Tamil Nadu, India
Clearly mention “WES VERIFICATION” and your WES Reference Number on the envelope.
Important Guidelines to Remember
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The university will place the verified and attested documents in a sealed envelope stamped across the flap.
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This sealed envelope must be sent directly by the university to WES. If the applicant sends it, WES may reject it.
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Include the full WES mailing address (provided in your WES dashboard) on the envelope or in your covering letter.
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For applicants outside India, you may authorize a third party or documentation agency to coordinate with the university on your behalf.
Authorization to a Third Party (Optional)
If you are living abroad and cannot apply directly, you may authorize someone to complete the process for you. This requires:
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An Authorization Letter signed by you
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Copy of your government-issued ID proof
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ID proof of the person authorized
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All supporting documents and payment details
The authorized person can submit the documents to the university and follow up on your behalf.
Processing Time for WES Verification
On average, Annamalai University takes around 3 to 5 weeks to process a WES verification request. However, this timeline can vary based on:
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Volume of applications
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Holidays or university examination schedules
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Accuracy and completeness of documents submitted
Applicants should track their WES portal for updates or contact the university after 3 weeks if no acknowledgment is received.
Couriering to WES: Who Sends It?
Once the verification is complete, Annamalai University will directly send the sealed envelope to WES. You do not need to handle this step, as WES requires the documents to come straight from the institution to ensure authenticity.
WES mailing addresses vary for Canada and the USA, so double-check and ensure the correct address is used in your request to the university.
Common Mistakes to Avoid
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Not mentioning your WES reference number clearly
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Submitting incomplete or illegible photocopies
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Sending original certificates instead of attested copies
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Failing to include the covering letter or request form
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Making payment through incorrect modes or amounts
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Assuming you can send the sealed envelope yourself
Need Help with the Process?
For applicants who are working professionals, NRIs, or residing overseas, managing communication with Indian universities can be time-consuming. In such cases, reliable third-party academic documentation services can handle the entire WES verification process on your behalf—from collecting documents and preparing affidavits to coordinating with the university and dispatching the sealed package.
This is especially helpful when time is of the essence, such as during permanent residency application deadlines or university admission cycles.
Conclusion
Getting your WES verification from Annamalai University is a vital step in your academic or professional journey abroad. While the process may seem lengthy, it is entirely manageable with careful preparation and attention to detail. From registering on the WES platform and compiling academic documents to submitting them with the appropriate request and payment to Annamalai University, each step must be executed methodically.
By following the steps outlined in this guide, you can ensure a smooth and efficient verification process, bringing you one step closer to your goals—whether it’s pursuing education overseas, securing a job abroad, or migrating to a new country with your qualifications recognized globally.
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