For many students and professionals planning to study, immigrate, or work abroad—particularly in countries like Canada, the USA, Australia, and New Zealand—World Education Services (WES) verification plays a crucial role in credential evaluation. If you are a graduate of Savitribai Phule Pune University (SPPU) and are planning to get your academic credentials evaluated by WES, this guide will walk you through the entire process of getting your documents verified and sent directly by the university to WES.
This detailed blog will help you understand everything involved in getting your WES Academic Transcript Verification and Document Submission done through Pune University, from eligibility criteria and required documents to step-by-step procedures and tips for a smooth application.
What Is WES Verification?
WES (World Education Services) is one of the most widely recognized credential evaluation agencies that assesses academic qualifications obtained outside the United States and Canada. WES evaluates degrees, diplomas, and certificates to determine their equivalency in North American educational systems.
For applicants from India, WES requires academic transcripts and a degree certificate to be verified, sealed, and sent directly by the issuing university to WES. This ensures the authenticity of the credentials.
Why Is WES Verification Important?
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Required for Express Entry immigration (Canada)
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Mandatory for admissions to North American universities
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Essential for licensing exams and professional registration
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Helps employers verify educational qualifications internationally
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Facilitates smoother student visa processing
Who Needs to Apply for WES Verification from Pune University?
You need to apply for WES verification if you are:
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A graduate or postgraduate student of Pune University (either from the main campus or affiliated colleges)
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Planning to immigrate to Canada or the USA
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Seeking admission to a foreign university
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Applying for professional licensing, registration, or employment in another country
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Aiming to get an Educational Credential Assessment (ECA) from WES as part of your permanent residency application
Which Documents Are Required for WES Verification?
Before you start the application process, make sure you have the following documents ready:
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WES Academic Request Form
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Download this form from your WES profile. It must be signed and submitted with your university application.
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Photocopies of Mark Sheets (All Semesters or Years)
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These must be clear and legible. For semester-based programs, submit all individual semester mark sheets.
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Photocopy of Degree Certificate
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Submit a scanned copy of your final degree certificate.
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Copy of Government-Issued ID Proof
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Aadhar Card, Passport, Driving License, or Voter ID with a clear photograph.
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Application Form to Pune University
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Include your personal details, course name, year of completion, college name, and WES reference number.
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Covering Letter (Optional but Recommended)
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Clearly mention your purpose for applying, your WES reference number, and request for sealed envelope dispatch to WES.
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Fee Payment Receipt
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Proof of the application and processing fee payment made to the university.
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Self-Addressed Envelope (if applicable)
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Include if you want a copy for personal use or to send by courier yourself (though direct submission to WES by the university is preferred).
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Step-by-Step Procedure for WES Verification from Pune University
Step 1: Create a WES Account and Get Your WES Reference Number
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Start by creating an account on the WES website.
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Choose the appropriate credential evaluation service (e.g., ECA for Canada).
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Once registered, you will receive a WES Reference Number. Note this carefully.
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Download and print the WES Academic Records Request Form.
Step 2: Prepare Your Application to Pune University
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Fill out Pune University’s transcript/WES verification request form.
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Attach all required academic documents and your WES form.
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Mention your WES reference number on the top of the application and each attached document.
Step 3: Pay the Required University Fees
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Pune University charges a processing fee per set of documents or per WES application.
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Payment options may include:
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Online through the university’s student services portal
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Bank challan or Demand Draft
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Direct cash payment (if applying in person)
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Keep the payment receipt safe for your records.
Step 4: Submit the Application to the University
You can submit the completed application:
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In-person at the Pune University Examination or Certificate Section
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By post/courier, addressed to the Controller of Examinations or the designated department for WES verification
Be sure to label the envelope properly with:
“Application for WES Verification – [Your Name] – WES Reference Number: [XXXXXXXX]”
It is highly recommended to use a trackable courier service if mailing documents from outside Pune or India.
Step 5: University Verification and Document Preparation
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The university will verify your academic records against its internal database.
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Once verified, it will prepare your academic transcript and/or mark sheet copies in a sealed envelope.
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The envelope will be stamped across the flap and signed by the designated official.
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The WES Academic Request Form is also included inside the envelope, as per WES requirements.
Step 6: Dispatch to WES
Depending on the process followed by Pune University, the sealed envelope is:
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Mailed directly to WES by the university via registered post or courier
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Returned to you in a sealed condition for you to send directly to WES
If the latter, make sure you do not tamper with the seal. Forward it immediately to the WES address provided in your account.
WES only accepts documents sent in this official, sealed manner directly from the institution.
Timeline for WES Verification from Pune University
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Processing Time: Generally 15–30 working days after submission
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Courier Time: Additional 5–15 days depending on the destination and courier service
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Total Estimated Time: Around 4–6 weeks
During peak seasons (e.g., post results or admission deadlines), processing times may be longer. Plan accordingly and apply well in advance.
Points to Keep in Mind
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Always mention your WES reference number on the application form, cover letter, and envelope.
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Make sure the documents are clear, complete, and accurate to avoid delays or rejection.
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Keep a copy of all documents submitted for your records.
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If you are outside India, you may authorize a trusted representative or use a professional service provider for submission.
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You can track the delivery status via the courier tracking number and monitor the WES account for updates.
Common Mistakes to Avoid
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Submitting incomplete or incorrect mark sheets
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Forgetting to include the WES Academic Request Form
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Failing to pay the correct fee amount or not including the receipt
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Sending unsealed or improperly sealed documents to WES
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Not mentioning the WES reference number on the envelope or forms
These errors can lead to rejection or repeated requests, costing you more time and money.
FAQs on WES Verification from Pune University
Q: Do I need to send my documents to WES personally?
If the university mails them directly to WES, you don’t have to. But if you are handed the sealed envelope, you must mail it to the address listed on your WES account.
Q: Can someone else submit the application to Pune University on my behalf?
Yes, with an authorization letter and their photo ID, a representative can apply or collect sealed documents.
Q: Will WES accept scanned mark sheets or soft copies?
No. WES requires hard copies of official transcripts, issued and sealed by the university.
Q: What if I studied in an affiliated college, not the university itself?
You are still eligible. Pune University governs affiliated colleges, so the transcripts and WES verification will still be processed centrally by the university.
Q: How many copies do I need to request?
Typically, one set per WES application. However, it’s advisable to request additional sets for future use or other credential evaluation agencies.
Final Thoughts
Getting WES verification from Pune University is a critical step for anyone seeking to validate their educational credentials abroad. While the process involves multiple steps, being well-prepared and proactive can help you avoid unnecessary delays and complications.
Make sure to gather all documents, follow university protocols, and apply early—especially if you’re applying for PR, student visas, or university admission with tight deadlines. Always double-check your WES account instructions and university requirements before submitting your application.
If you’re unable to travel or need assistance, you can also consider working with a professional documentation or transcript service that specializes in university verifications. This can save you time, ensure accuracy, and provide peace of mind during your international journey.
With the right approach, your WES verification from Pune University can be completed smoothly, bringing you one step closer to your academic and professional goals abroad.
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