In today’s globally connected world, academic credential evaluation has become a vital step for those seeking to study, work, or immigrate abroad. For many students and professionals educated in India, World Education Services (WES) plays a crucial role in verifying their academic qualifications for use in countries like Canada and the United States. If you completed your education from Ranchi University and need your documents verified for WES, this in-depth guide will walk you through the complete process—from preparing your paperwork to successful document dispatch and verification.
What Is WES Verification and Why Is It Important?
World Education Services (WES) is a widely recognized credential evaluation agency that assesses international academic degrees and diplomas to determine their equivalency in the North American education system. A WES verification report is often required by:
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Universities and colleges abroad
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Immigration authorities (e.g., IRCC for Canada PR under the Express Entry system)
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Licensing boards for professional recognition (especially in healthcare, engineering, teaching)
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Employers who want to verify the authenticity of foreign credentials
WES requires your academic documents—primarily your transcript and degree certificate—to be authenticated and sent directly by the issuing university. This is where Ranchi University’s role becomes vital.
Which Documents Are Required for WES Verification?
To complete WES verification through Ranchi University, you typically need to submit the following academic documents:
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Official Transcript (Consolidated Mark Sheet or Semester-Wise Sheets)
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Degree Certificate (Provisional or Final)
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WES Academic Records Request Form (downloadable from the WES website)
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Identification Proof (such as Aadhaar, Passport copy)
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Application Form for Transcript/Verification (issued by Ranchi University)
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Payment Receipt for University Processing Fees
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Authorization Letter (if a third party is handling the submission)
Make sure the name and details on your academic records match your current ID and the name on your WES application.
Understanding the WES Academic Records Request Form
This form is a standardized document that must be filled out by the applicant and signed/stamped by Ranchi University. It provides instructions to the university regarding the packaging and dispatch of your documents. It must be enclosed in the envelope along with the academic documents and then sealed and stamped across the flap.
Step-by-Step Process to Get WES Verification from Ranchi University
Step 1: Create an Account with WES and Obtain a Reference Number
Before approaching Ranchi University, create an account on the WES website and select the type of evaluation you need (e.g., ECA for immigration or general credential evaluation for education/employment). Once registered, you will receive a WES Reference Number. This number must be mentioned clearly on all documents and envelopes submitted to WES.
Step 2: Prepare Your Documents for Submission
Compile all required documents, including:
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Self-attested copies of mark sheets and degree certificates
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A filled WES Academic Records Request Form
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Photocopy of your WES reference number page
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University’s transcript request or verification form (if applicable)
Ensure all documents are clearly scanned, legible, and consistent in spelling and layout. Original certificates are usually not required but keep them handy for verification if applying in person.
Step 3: Fill the University’s Transcript/Verification Form
Ranchi University requires a separate application form for transcript issuance or WES verification. This can typically be collected from the university’s Examination Section or affiliated college. The form will require:
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Your name, course details, and enrollment number
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Year of passing
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College name (if under an affiliated institution)
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Contact details
You’ll also need to indicate the purpose clearly—“WES Evaluation/Verification”—to ensure your documents are sealed properly for international submission.
Step 4: Make the Payment for Transcript/Verification Fees
Ranchi University charges a fee for processing WES verification requests. This may include:
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Transcript issuance charges
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Courier/postal dispatch fees (if opting for university dispatch to WES)
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Verification/authentication charges
Payment is usually accepted via:
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Demand Draft (in favor of Ranchi University)
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University bank challan
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Online transfer (if such a facility exists)
Be sure to get a receipt or proof of payment, as it must be submitted with the application.
Step 5: Submit the Complete Application to Ranchi University
You can now submit the full application either:
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In person: Visit the Ranchi University Examination Section or relevant office
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By post/courier: Send all documents to the university’s official address
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Through an authorized representative: If you’re abroad, someone with your authorization letter and ID copy can apply on your behalf
Be sure to include the WES reference number on every document and the outer envelope.
Step 6: University Processes the Application and Prepares the Packet
Once submitted, the university will:
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Verify the authenticity of your academic records
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Stamp and seal your transcripts in an official envelope
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Endorse the WES Academic Records Request Form
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Either dispatch the packet directly to WES or return it to you to send
The envelope must be sealed and stamped across the back flap to maintain WES verification standards.
Step 7: Dispatching Documents to WES
Depending on the university’s policy, you may choose one of the following:
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University-sent: Ranchi University sends your envelope directly to WES via registered post or courier
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Self-sent: You collect the sealed envelope and courier it to WES yourself
WES accepts documents at its designated addresses in Canada or the United States. Use a reliable courier service with tracking capability.
Processing Time and Follow-Up
The average processing time at Ranchi University for WES-related transcript or verification requests is approximately 3 to 6 weeks, depending on administrative workload and document availability. Courier delivery to WES can take an additional 1 to 2 weeks depending on location.
Once WES receives your sealed packet, they will update your account status, and you will be able to track the progress of your evaluation online.
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