Guru Jambheshwar University of Science and Technology (GJUS&T), located in Hisar, Haryana, is a renowned state university that offers undergraduate, postgraduate, and doctoral programs in science, engineering, management, pharmacy, mass communication, and more. The university has built a reputation for academic rigor and has nurtured thousands of students who have gone on to succeed in global careers and higher education.
If you are an alumnus or current student of GJUS&T and plan to pursue higher studies abroad, apply for immigration, or seek professional credential evaluation through agencies like WES, IQAS, CES, or ECE, obtaining your academic transcripts from the university is an essential step.
This comprehensive blog provides everything you need to know about the transcript application process at Guru Jambheshwar University — including required documents, application steps, timelines, remote application options, and tips to avoid delays.
What is a Transcript?
A transcript is an official academic record issued by the university. It includes a comprehensive summary of your academic journey, including:
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Name of the program and specialization
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Year-wise/semester-wise list of courses taken
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Marks or grades obtained in each course
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CGPA or percentage
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Course duration and completion date
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Authentication by the Controller of Examinations
The transcript is typically printed on official university letterhead, sealed in a university envelope, and stamped or signed across the envelope flap to ensure authenticity.
Why Do You Need GJUS&T Transcripts?
You may need transcripts for several reasons, especially if you are:
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Applying for higher education abroad (MS, MBA, PhD, etc.)
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Migrating to countries like Canada, Australia, the US, or the UK
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Applying to credential evaluation agencies like WES, IQAS, CES, or ECE
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Applying for a job abroad where academic verification is required
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Seeking professional licensure (such as for CPA, engineering boards, or healthcare certifications)
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Involved in international student exchange programs or internships
In most cases, foreign agencies or institutions require the transcript to be either sent directly by the university or received in a sealed and untampered envelope.
What Does the GJUS&T Transcript Contain?
The official transcript package issued by GJUS&T generally includes:
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Year-wise or semester-wise marks/grade sheets
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Consolidated academic performance
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Degree or provisional certificate (if requested)
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University’s official seal, signature of the Controller of Examinations
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Optionally: Medium of Instruction (MOI) certificate and attestation of documents
These transcripts are tailored to meet the requirements of foreign institutions and evaluation bodies, and can also be sent directly to the recipient agency.
Who Can Apply for GJUS&T Transcripts?
The following individuals are eligible to apply:
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Current students or alumni of GJUS&T
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Authorized representatives (with a proper authorization letter and ID proof)
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Academic documentation service providers who facilitate transcript procurement on behalf of students, particularly for NRIs
Step-by-Step Process to Apply for Transcripts from GJUS&T
Here is a complete, step-by-step explanation of how to apply for your transcripts:
Step 1: Gather Required Documents
Prepare the following documents before initiating your transcript request:
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Photocopies of all semester/year-wise mark sheets
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Copy of the degree certificate or provisional certificate
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Government-issued ID proof (Aadhaar, passport, driver’s license, etc.)
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Passport-size photograph (may be required)
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Transcript application form (can be downloaded from the university’s official portal or obtained from the university office)
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WES or credential evaluation form, if applying to such agencies
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Authorization letter, if a third party is submitting on your behalf
Ensure that all copies are clear, legible, and self-attested (if requested).
Step 2: Pay the Applicable Transcript Fee
Guru Jambheshwar University charges a fee per set of transcripts. The fee structure may vary based on:
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Number of transcript sets requested
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Type of delivery (domestic vs. international)
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Additional document requirements (like MOI or attestation)
Payment methods typically include:
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University fee portal (online payment)
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Demand Draft (DD) in favor of the university
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Bank challan or deposit slip
Be sure to retain proof of payment and attach it to your application.
Step 3: Fill the Transcript Request Form
Complete the transcript application form accurately with the following details:
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Full name as registered with the university
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Program name and specialization
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Enrollment number / roll number
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Year of admission and graduation
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Address for dispatch (if applicable)
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Recipient details (e.g., WES address and reference number)
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Number of copies required
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Email and mobile number for updates
Incomplete or incorrect forms can result in delays or rejection of the application.
Step 4: Submit the Application
You can submit your application in the following ways:
A. In-Person Submission
Visit the university’s Examination Department or Transcript Section at the main campus in Hisar. Submit:
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Application form
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Supporting documents
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Payment receipt
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WES or agency-specific form (if applicable)
Collect an acknowledgment receipt or submission number for future tracking.
B. Courier or Postal Submission
If you are unable to visit the campus, you can courier your application to:
The Controller of Examinations
Guru Jambheshwar University of Science and Technology
Hisar – 125001
Haryana, India
Include all documents in a clearly labeled envelope and mention your name and contact details on the cover letter.
Transcript Processing Time
The average processing time is:
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15 to 25 working days for standard transcript requests
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Up to 30 working days or more during peak times (graduation periods, admission seasons)
It is advisable to apply well in advance of your deadlines to avoid last-minute complications.
Mode of Transcript Delivery
The university offers multiple delivery options:
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Self-collection (in a sealed envelope)
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Courier dispatch to the applicant’s address (additional charges may apply)
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Direct dispatch to WES or credential evaluation agencies
When applying to credential agencies, be sure to clearly write the WES or CES reference number and the exact delivery address to ensure that the envelope reaches the correct recipient.
Applying for Transcripts from Outside India
If you are currently living abroad, there are two convenient ways to apply:
Option 1: Authorize Someone in India
You can give a signed authorization letter to a trusted friend or relative in India, who can then submit the application on your behalf. Make sure to provide:
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Your signed letter
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Copies of your ID
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Their ID for verification
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All necessary documents and payment
Option 2: Use a Professional Transcript Procurement Service
These services are especially useful for NRIs and professionals who don’t have the time or access to handle the process themselves. A good service provider will:
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Collect and verify your academic documents
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Submit the application to the university
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Pay the necessary fees
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Track the status
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Collect sealed transcripts
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Send them to the recipient (WES, IQAS, CES, etc.)
This is the most efficient and hassle-free route for international applicants.
Common Mistakes to Avoid
Avoid these common errors while applying:
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Submitting incomplete or illegible mark sheets
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Missing reference numbers for WES or CES
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Not sealing or stamping the envelope properly
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Providing incorrect contact or mailing addresses
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Ignoring verification steps required by the university
A careful and complete application can save you time, effort, and delays.
Benefits of Using a Transcript Facilitation Service
If you’re looking for a quick, professional, and secure method, using a facilitation service offers:
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Fast turnaround and proactive tracking
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Safe international dispatch
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Error-free documentation
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Additional support with MOI, attestation, and more
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Peace of mind, especially if you live outside India or have a busy schedule
Final Thoughts
Obtaining official transcripts from Guru Jambheshwar University of Science and Technology is a foundational step for any global educational or professional journey. Whether you’re applying for a master’s degree abroad, migrating under skilled worker programs, or submitting documents for credential evaluation, transcripts validate your academic credentials and ensure that your qualifications are recognized globally.
By following the correct procedure, preparing the necessary documentation, and optionally using a professional service, you can ensure a seamless transcript application experience. Start the process early, stay organized, and open the door to new global opportunities with confidence.
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