How to Obtain Transcripts from Saurashtra University – The Complete and Updated Guide for Students and Alumni

Saurashtra University, located in Rajkot, Gujarat, stands as one of the region’s most prominent and historic institutions. With over 360 affiliated colleges spread across Amreli, Jamnagar, Junagadh, Porbandar, Surendranagar, and other districts, the university has nurtured generations of graduates across disciplines such as arts, commerce, science, education, law, pharmacy, and management.

If you are a past or recent student of Saurashtra University and plan to study abroad, apply for immigration, or secure a job in a foreign country, chances are you’ll need to submit your academic transcripts. These are crucial documents for credential evaluation services like WES (World Education Services), IQAS, ICAS, CES, and other agencies or universities worldwide.

Thankfully, the process of applying for transcripts from Saurashtra University has become far more streamlined, and in most cases, it is now possible to complete the process without physically visiting the campus. This blog will walk you through everything you need to know—from understanding what a transcript is to preparing documents, application procedures, and submitting your request for international evaluation.

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What Is a Transcript and Why Is It Important?

A transcript is an official academic document issued by a university that summarizes a student’s performance throughout their course. It includes details such as:

• The course you studied (B.A., B.Com, M.Sc., B.Pharm, etc.)

• Year-wise or semester-wise breakdown of subjects

• Marks or grades obtained in each subject

• Total marks and academic standing (e.g., First Class, Distinction)

• Enrollment and graduation dates

• Signature and seal of the university registrar or controller

• Packaged in a sealed envelope for authenticity

These transcripts are essential for:

• Applying for postgraduate or doctoral programs abroad

• Credential evaluations through agencies such as WES, ICAS, IQAS, and CES

• Securing jobs with multinational corporations

• Permanent residency (PR) and immigration applications

• Professional licensing in regulated industries (like healthcare, engineering, and law)

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Who Needs to Apply for Transcripts from Saurashtra University?

You should consider applying for your transcripts if you:

• Have completed a graduate or postgraduate degree from Saurashtra University or its affiliated colleges

• Are applying to a university or college outside India

• Need to verify academic credentials for foreign immigration or PR

• Are submitting documents to credential evaluation bodies like WES

• Require documentation for professional certification or licensing

• Need a transcript as part of your visa or work permit application

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What Does a Saurashtra University Transcript Contain?

An official transcript issued by Saurashtra University generally includes:

• Your full name (as per university records)

• Roll number or enrollment ID

• Course name and duration

• Subjects studied and marks or grades received

• Year or semester-wise academic performance

• Total marks, CGPA or percentage, and class of result

• Seal and signature from the university’s Examination Department

• Printed on official letterhead and sealed in an envelope

Each set is usually required to be sent directly to credentialing or educational institutions for it to be considered valid.

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Documents Required for Transcript Application

Before applying, ensure that you have the following documents:

• All semester-wise or year-wise mark sheets

• Degree certificate (final or provisional)

• A valid photo identification proof (such as a Passport or Aadhaar card)

• A WES Academic Records Request Form (if you’re applying to WES)

• Authorization letter (if someone else is applying on your behalf or if using a transcript facilitation service)

• Name change proof (if applicable)

• Recent passport-size photograph (only if required)

Ensure all copies are clear, high-resolution, and legible.

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Step-by-Step Guide to Applying for Transcripts from Saurashtra University

Step 1: Organize Your Academic Records

Start by collecting your full academic documents. This includes:

• Complete set of mark sheets

• Degree certificate

• Enrollment number or roll number

• College name and course title

• Year of admission and graduation

Verify that all details are accurate and consistent across all documents.

Step 2: Decide How You Want to Apply

There are two primary ways to apply:

Option 1: Apply Directly at the University

If you’re located near Rajkot, you can visit the university personally and:

• Submit the application form in person

• Attach the required documents

• Pay the transcript and courier fees

• Wait for processing and delivery

However, this method may involve long queues, bureaucratic delays, and repeated visits, especially during busy seasons like admissions or examination periods.

Option 2: Use a Transcript Facilitation Service

This is a more convenient option for applicants residing outside Gujarat or India. Transcript agencies assist with:

• Document verification and submission

• Filling and submitting the application to the university

• Tracking the process and securing approvals

• Collecting and dispatching the sealed transcript

• Ensuring the format is acceptable for WES or other credential agencies

This method is especially useful for working professionals, NRIs, and anyone applying under tight deadlines.

Step 3: Fill Out the Transcript Request Form

Whether you’re applying directly or through an agency, you’ll need to fill out a request form that includes:

• Your full name (as per university records)

• Father’s name

• Roll number or enrollment number

• Name of the college and course completed

• Year of passing

• Number of transcript copies required

• Delivery address and recipient name (if sending to a credential agency)

• Application ID or reference number from WES (if applicable)

Professional services can assist you with accurately filling in all necessary fields.

Step 4: Pay the Transcript and Courier Fees

There are generally two types of charges:

• University fee for issuing each set of transcripts

• Courier charges for domestic or international dispatch

If you’re using a transcript agency, they will provide a consolidated quote that includes:

• Document handling

• University fee payments

• Courier services

• Tracking and support

You may also be able to request additional documents such as a medium of instruction certificate or backlog certificate during the same process.

Step 5: University Verification and Transcript Preparation

Once the application is submitted:

• The university cross-verifies your academic records

• Prepares the official transcript on letterhead

• Stamps and signs each page with the authorized seal

• Places the documents in an officially sealed envelope for dispatch

This process typically takes two to four weeks, depending on the volume of applications and the time of year.

Step 6: Dispatch and Tracking

Once the transcripts are ready, they are dispatched:

• Directly to the credential evaluation agency or university abroad

• Or sent to your residential address (if requested)

Professional agencies provide tracking numbers so you can monitor the delivery and ensure timely receipt.

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Submitting Transcripts to Credential Evaluation Agencies (Like WES)

When sending transcripts to agencies such as WES, make sure that:

• The envelope is properly sealed and stamped across the flap

• The WES or agency reference number is clearly written on the envelope

• Documents are sent directly by the university or official transcript agency

• You do not tamper with or open the envelope once it is sealed

Failure to follow these rules may result in rejection or resubmission.

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Additional Documents You May Require

Depending on your situation, you may also need:

• Medium of Instruction (MOI) Certificate

• Backlog or No Backlog Certificate

• Degree Verification Letter

• Migration Certificate

• Apostille, MEA Attestation, or Embassy Legalization

• Notarized copies for legal or official use

Ask the university or your transcript provider if these can be bundled together with your transcript request.

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Benefits of Using a Transcript Facilitation Service

Here are some reasons why many students choose to use a trusted service:

• No need to visit the campus

• Fast turnaround times

• Hassle-free handling of documentation

• WES-compliant packaging and submission

• Live support and regular status updates

• International courier and tracking options

• Additional documentation (MOI, verification) managed together

This is particularly beneficial for professionals with time constraints, students living abroad, and applicants unfamiliar with university bureaucracy.

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Common Mistakes to Avoid

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Final Thoughts

Obtaining your transcripts from Saurashtra University is an essential step if you’re planning to take your academic or professional journey beyond India. Whether you’re applying for international education, credential evaluation, immigration, or licensing, official transcripts are a must-have document that speaks to your educational credibility.

With digital advancements and professional transcript facilitation services now available, the process has become smoother, quicker, and more reliable than ever. If you’re living outside Gujarat, working full-time, or facing tight deadlines, consider using a trusted transcript agency to manage the end-to-end process on your behalf.

Prepare thoroughly, ensure your documents are accurate, and initiate your request well in advance. A successful transcript application today sets the foundation for tomorrow’s global opportunities.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

• Mark Sheet Transcripts
• E-Transcripts
• Duplicate Mark Sheets & Degree Certificates
• Medium of Instructions Certificates
• Attestations
• HRD Attestation / Apostille Services
• ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.