Requesting an examination verification is a crucial step in the process of credential recognition, licensure, or academic progression—especially for professionals aiming to establish their qualifications across different institutions, regulatory bodies, or countries. Whether you’re a dental professional pursuing licensure abroad, applying to an advanced training program, or undergoing credential evaluation for immigration or academic purposes, examination verification serves as formal proof that you completed specific assessments under a recognized authority.
This comprehensive blog walks you through the entire process of requesting a verification of your examination, including why it’s needed, where to begin, what information you’ll need, how long it takes, and what to do if issues arise. Understanding these steps in detail ensures that you can handle this administrative task with confidence and accuracy.
What Is Examination Verification?
Examination verification is an official service offered by academic and professional examining bodies that confirms your performance in a specific assessment. This verification typically includes:
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Confirmation of your identity as the exam candidate
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The name of the examination taken
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The date(s) the examination was attempted
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The result or outcome (pass/fail)
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The name of the examining authority
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In some cases, additional score-related details (depending on the policy)
The purpose of this service is to provide authenticated evidence directly from the issuing body to a third party—such as a university, credential evaluation agency, licensing body, or immigration authority.
Why Might You Need Examination Verification?
There are multiple scenarios in which you may be asked to provide official verification of your exam results:
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Credential Evaluation for Immigration: Credential assessment organizations often require direct verification of examinations from official sources.
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Application to Academic Programs: Universities offering bridging, advanced standing, or DSATP (Dental Specialty Assessment and Training Programs) may request proof of examination results.
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Licensing and Regulatory Bodies: Provincial and national licensing authorities may need verified examination results before allowing you to register or continue in a licensure pathway.
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Employment or Residency Applications: Certain employers or immigration authorities may require confirmed examination outcomes as part of their background verification.
Understanding the intended purpose will help you determine the right recipient and the level of detail required.
Step-by-Step Guide to Requesting Examination Verification
While processes may differ slightly between examination authorities, the overall structure of submitting a verification request tends to follow a common format. Here’s a step-by-step guide to ensure a smooth and successful experience:
Step 1: Log into Your Candidate Account
Most examination bodies provide an online platform or candidate portal. Log in using your secure credentials. This portal typically includes your profile, past examination records, application history, and access to document services.
If you don’t have access to your online profile or have forgotten your login credentials, follow the institution’s password recovery process or contact their candidate services department before proceeding.
Step 2: Navigate to the Document or Verification Request Section
Once inside your candidate profile, look for a section titled something like:
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Document Requests
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Examination Verifications
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Third-Party Verification
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Credential Services
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Send My Results
This is the area where you can initiate a request to send your examination information to an external organization.
Step 3: Choose the Type of Verification
Select the type of verification you want to send. This could include:
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Basic examination verification (confirmation of exam taken and result)
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Full transcript of examination scores (if offered)
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Custom reports for specific institutions or agencies
Some examination bodies may only allow the transmission of pass/fail confirmation without specific scores. Always check what information will be included in the verification.
Step 4: Enter Recipient Details
This is one of the most critical steps. You’ll be asked to provide the contact information of the organization or institution where your examination verification should be sent. Common recipients include:
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Universities and colleges (for program admission)
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Credential assessment services
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Regulatory or licensing authorities
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Government agencies (for visa or residency purposes)
Make sure to include accurate and complete details, including:
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Institution name
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Department or contact person (if applicable)
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Street address or P.O. Box (for mail delivery)
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Email address or secure portal ID (for electronic delivery)
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Candidate reference number or application ID (if given by the recipient)
Any errors in this step could delay your application or result in non-delivery.
Step 5: Review the Delivery Method
Depending on the policies of both the examination authority and the recipient organization, your verification will be delivered by one of the following methods:
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Electronic Transmission: Sent via encrypted email or uploaded directly to credential evaluation portals.
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Postal Mail: Mailed in a sealed envelope with security markings directly to the recipient.
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Internal Network Portals: Some credential evaluation agencies use closed systems where only authorized organizations can upload documents directly.
Select the appropriate method based on the instructions provided by the recipient.
Step 6: Submit the Request and Pay Any Associated Fees
Most examination bodies charge a processing fee for each verification request. These fees cover administrative handling, postage (if mailed), and staff support. Payment is usually made via:
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Credit or debit card
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Online banking (in select regions)
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Secure payment gateways within the candidate portal
Once payment is completed, ensure you receive a confirmation receipt or transaction ID.
Step 7: Track Your Request
After submitting your request, you should be able to:
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View the request in your account history
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Monitor the processing status (e.g., pending, in progress, dispatched)
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Receive email confirmation when the document has been sent
Keep track of all dates and confirmation emails in case you need to follow up later with either the issuing authority or the recipient organization.
Typical Processing Time
While turnaround times may vary, here’s a general expectation for processing and delivery:
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Electronic Verification: 3 to 10 business days
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Mailed Documents (Domestic): 1 to 3 weeks
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Mailed Documents (International): 3 to 6 weeks
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Peak Periods or Complex Verifications: Up to 8 weeks
Be sure to initiate your request well in advance of any deadlines set by the recipient institution.
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