When applying for academic admissions, immigration, professional licensing, or employment opportunities abroad, your credential evaluation report becomes a critical piece of documentation. Often, multiple institutions or agencies require access to your assessment results, and you may find that a single copy is not enough to fulfill all application requirements. In such cases, the option to request additional (or extra) copies of your evaluation report becomes essential.
This comprehensive guide will walk you through everything you need to know about obtaining extra copies of your credential evaluation report—including why you might need them, how to request them, what to expect in terms of process and timelines, and best practices for managing multiple recipients.
Why Might You Need Extra Copies?
There are several scenarios where having more than one copy of your credential evaluation report becomes necessary:
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University or College Applications: When applying to more than one institution for admission or credit transfer.
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Immigration Purposes: If multiple immigration authorities or provincial nomination programs need original documentation.
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Professional Licensing Bodies: Regulatory organizations in fields like engineering, healthcare, and education may require a sealed or official copy directly from the evaluator.
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Employer Requirements: Some employers request official reports sent directly from the credential evaluation service.
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Backup for Personal Records: Keeping a certified spare copy for future use or unexpected documentation requests.
Are Extra Copies the Same as the Original Report?
Yes, additional or extra copies of your credential evaluation report are exact duplicates of the original version issued. These copies are typically sealed, signed, and stamped as required, and they maintain the same formatting and content as your first report. The only distinction is that they are issued upon your subsequent request, either at the time of application or after the initial assessment has been completed.
When Can You Request Extra Copies?
There are two primary windows during which you can request extra copies:
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At the Time of Initial Application: Most evaluation providers allow you to request extra copies during your initial application. You can specify how many copies you want sent to different institutions or addresses.
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After Your Assessment Is Complete: If you didn’t order additional copies initially or require them at a later stage, you can usually log in to your account or submit a formal request to order extra copies separately.
How to Request Additional Copies
The process to obtain extra copies generally involves the following steps:
1. Log into Your Online Account
Use the login credentials you created during your original application process. Locate the section that allows you to order additional services or documents.
2. Select “Order Extra Copies” or Similar Option
Most platforms have an option labeled “Additional Reports,” “Duplicate Reports,” or “Send Additional Copy.” Choose the relevant option to proceed.
3. Specify Recipient Details
You’ll need to provide:
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The full name of the institution or recipient
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Complete mailing address
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Any reference number (e.g., student number, application ID)
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Special instructions (if applicable)
4. Choose Report Format (if available)
Some evaluators offer digital reports (e.g., secure PDFs sent by email or uploaded to institutional portals), while others only allow printed and sealed physical reports.
5. Complete the Payment
Each additional report generally incurs a fee. Make the required payment using accepted methods such as credit/debit card, online banking, or electronic funds transfer.
What to Expect in Terms of Delivery and Timeline
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Processing Time: Once the order is submitted and payment is confirmed, extra copies are typically processed within 5–15 business days, depending on volume and postal method.
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Delivery Method: Reports can be sent via regular mail, courier service, or secure electronic transmission, depending on what the recipient prefers and the service provider allows.
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Tracking: If courier service is selected, you’ll usually receive a tracking number for real-time updates on delivery status.
Important Notes to Keep in Mind
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Correct Address Is Crucial: Double-check the recipient address. Evaluation providers may not take responsibility for incorrect or incomplete addresses provided by applicants.
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Institutional Requirements Vary: Some universities or regulatory bodies require reports to be sent directly from the evaluator. Check with the recipient to confirm their preferences before placing an order.
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Name Matching: Make sure the name on your evaluation report matches the name you are using on your applications. If there’s been a name change, submit supporting documentation like a marriage certificate or legal name change document.
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Expiration or Validity: While the report itself does not typically expire, some organizations may only accept assessments that are less than 2 or 5 years old. Keep this in mind when ordering extra copies.
