University Transcript

A university transcript, often referred to as a transcript certificate, is an official document issued by a university that provides a detailed summary of a student’s academic history. It plays a vital role in various academic and professional scenarios, acting as formal proof of a student’s educational qualifications.

What is a University Transcript?

A university transcript is a formal and comprehensive record of a student’s academic performance throughout their time at the institution. It captures key details of the student’s academic journey and is recognized globally as a credible credential for academic and professional verification.

What Does It Include?

A typical university transcript contains:

List of Courses Taken: All subjects or modules completed during the course of study.
Grades/Marks Earned: The scores or letter grades received in each course.
Credits Earned: If applicable, the credit hours associated with each subject.
Dates of Enrollment: The duration for which the student was registered at the institution.
Degree or Qualification Awarded: Details of the degree or diploma earned, including honors or distinctions.
Course Descriptions (Optional): Some transcripts may include brief descriptions of the coursework, especially for international use.

Why Are Transcripts Important?

University transcripts serve several crucial purposes:

Higher Education Applications: Required when applying to other universities or graduate programs, both nationally and internationally.
Employment: Many employers ask for transcripts to verify educational background and academic performance.
Credit Transfer: Essential when transferring to a different university or academic institution.
Study Abroad: Necessary for students planning to pursue education in a foreign country.
Immigration and Visa Applications: Often requested by immigration authorities as proof of academic credentials.

How to Obtain a University Transcript

Each university has its own process for issuing transcripts, but the general steps are as follows:

Check the University’s Procedure
Visit the official website of your university or contact the academic records office to understand the specific process, forms, and requirements.
Prepare Required Documents
These may include:
- A completed transcript request form
- Photocopies of your ID and academic certificates
- Student ID number or roll number
- Proof of payment (if applicable)
Submit the Application
Depending on the university, transcript requests may be submitted:
- Online through the university’s student portal
- In person at the academic office
- By post/mail to the designated department
Pay the Fees
Most universities charge a fee for issuing transcripts. The amount and payment method will be specified by the institution.
Follow Up
After submission, it is advisable to follow up via email or phone to ensure your application is being processed and to get an estimated delivery timeline.

Transcript Certificate vs. Transcript

In some institutions, especially in South Asia, the term “transcript certificate” is used interchangeably with “transcript.” While they generally refer to the same document, always clarify with the receiving institution what exactly is required to avoid confusion.

Academic Transcripts: What They Are and Why They Matter for Studying Abroad

With so many academic qualifications and certificates out there—degrees, diplomas, mark sheets—it’s understandable that students often get confused about what exactly a transcript is and how it differs from other educational documents. This guide explains everything you need to know about academic transcripts, especially for students planning to study abroad.

What Is a Transcript?

An academic transcript is an official document issued by your educational institution that lists all the subjects you’ve studied, along with the corresponding marks or grades you earned in each one. It serves as proof of education and reflects your academic performance throughout a specific course or program.According to Merriam-Webster, a transcript is a certified copy of a student’s academic record.

In essence, a transcript provides a comprehensive overview of your academic history and is usually printed on the institution’s official letterhead, often stamped and signed for authenticity.

Other Common Names for Transcripts

Transcripts may be known by various names across different regions and institutions, including:

Mark Sheets (commonly used in India)
Transcript of Records (ToR)
Consolidated Mark Sheet
Academic Record
Cumulative Record File (CRF)
Permanent Record
Statement of Learning
Diploma Supplement
Report Card
Record of Achievement
You don’t need all of these documents—these are simply alternative terms referring to the same type of academic records.

What Is a Consolidated Mark Sheet?

A consolidated mark sheet is issued after the completion of a degree and summarizes the student’s performance over the entire course, including all semesters or years. While similar to a transcript, it is not always interchangeable, especially for international applications where a detailed, course-wise transcript is preferred.

Transcript vs Degree vs Diploma

Though they all serve as proof of educational qualifications, each document serves a different purpose:

Transcript: Lists subjects studied and scores/grades earned.
Degree: Confirms completion of a program (e.g., B.A., M.Sc.).
Diploma: Often refers to a short-term or skill-specific program.

Importance of Transcripts for Studying Abroad

Transcripts are mandatory documents when applying to institutions overseas. They help admissions committees:

Verify your previous qualifications
Assess your academic readiness
Compare your performance with other candidates

Some universities may also require a backlog certificate, especially if the institution wants to know whether you failed or repeated any subjects.

What Should a Transcript Include?

An academic transcript typically contains:

Full name of the student
University/institution name and logo
Course or program name
List of subjects/modules
Marks or grades earned
Credit hours or course weight (if applicable)
Year or semester-wise breakdown
Cumulative Grade Point Average (CGPA), if applicable
Official signature and seal of the registrar or academic office

Some transcripts may also include:

Class average or ranking
Total number of students in the cohort
Grading scale used by the institution

When and Why Do You Need a Transcript?

Transcripts are required for:

University admissions abroad (undergraduate, postgraduate, or doctoral programs)
Credit transfer applications
Visa and immigration documentation
Employment opportunities, especially in academic or research-based roles

When to Request a Transcript

Students should request transcripts:

Before applying to universities abroad
Immediately after completing their course, to avoid delays
Even during final year, by requesting an interim or provisional transcript

A provisional transcript includes academic scores earned to date and is useful for students awaiting final results.

How to Use a Transcript in the Application Process

Soft Copy Upload: Some universities allow you to upload a scanned copy of your transcript while applying online.
Hard Copy Submission: Other institutions may require an original or sealed copy sent via courier (e.g., DHL or FedEx).
Verified Digital Copies: Many institutions now offer digitally verified transcripts for international applications.

Always review the university’s admission requirements carefully to avoid sending incomplete or incorrect documentation.

Which Transcript Is Needed for Which Course?

Applying for undergraduate programs: Submit transcripts of your secondary school or 12th-grade education.
Applying for postgraduate programs: Submit transcripts of your undergraduate degree.
Applying for doctoral programs: Submit transcripts of your postgraduate education.

In some cases, universities may request transcripts from multiple levels of education. Always follow the specific instructions provided by the university.

Documents Required to Apply for a Transcript

To obtain your academic transcript, you typically need to submit:

Application form (available from your institution)
Copy of final degree/diploma (if issued)
Photocopies of individual or consolidated mark sheets
ID proof or student ID
Transcript processing fee (varies by institution)

Some universities might also ask for:

Passport-size photographs
Authorization letter (if someone else is applying on your behalf)

Final-Year Students: What to Do

If you’re in your final year or awaiting your final exam results, you may not have access to your complete transcript yet. In this case:

Request a provisional transcript from your college/university
Ensure it includes all completed semesters and grades so far

This will suffice for initial application review, but you’ll need to submit the final transcript once your results are declared.

Transcript of Records: Everything You Need to Know

A Transcript of Records (ToR) is an official document that details a student’s academic history. It is essential for transferring credits, especially when applying to universities abroad. Whether you’re pursuing an exchange program or a full Bachelor’s or Master’s degree, your transcript plays a critical role in the application and credit recognition process.

What is a Transcript of Records?

A Transcript of Records is a formal summary of your academic performance. It includes:

A list of the courses you have taken
Exam results (grades or marks)
The number of credits earned for each course

This document may also include:

Course codes
Course titles
Duration (semester/year)
Local grades
ECTS credits (if applicable)

If your university doesn’t follow the ECTS system, the transcript should explain the credit and grading system used. This helps the receiving institution understand your academic performance in context.

Why Do You Need a Transcript of Records?

You’ll need a ToR when:

Applying to universities abroad (Bachelor’s or Master’s)
Participating in student exchange or study abroad programs
Transferring academic credits to another university

Universities use it to evaluate your academic qualifications and ensure proper credit transfer.

The Connection Between Learning Agreement and Transcript of Records

If you’re part of a mobility or exchange program, your Learning Agreement outlines the courses and activities you plan to complete during your time abroad. This document is signed by:

Your home university
The host institution
You (the student)

Once your study abroad program concludes, your Transcript of Records confirms the academic work you completed as agreed in the Learning Agreement, supporting academic recognition and credit transfer.

Who Issues the Transcript of Records?

Typically, the International Office or Registrar’s Office at your institution prepares the transcript. In some cases, students may fill in preliminary details (like course titles and codes), but final validation, signatures, and institutional stamps must be completed by university officials.

When Should You Request a Transcript?

You should request your transcript after completing all exams. However, since delays are common (especially during Erasmus or other exchange programs), it’s a good idea to:

Ask professors to note down your results immediately after exams
Request an interim transcript if the final version is not ready

If you return home before receiving your transcript, your university will typically send hard copies directly to your International Office and you.

What Should You Check Before Submitting Your Transcript?

Ensure your Transcript of Records includes:

All relevant course and grade information
Date of issue
Signature of the university official
Official university stamp or seal

Incomplete or unofficial transcripts may lead to rejection or delays in your application.

Is a Transcript of Records the Same as a Diploma?

No. A diploma confirms that you’ve completed a degree program. A Transcript of Records, on the other hand, provides a detailed breakdown of all the subjects you studied, the grades you earned, and the credits gained. Both are important but serve different purposes.

Alternate Names for a Transcript of Records

Depending on the institution or country, a transcript might also be called:

Academic Record
Academic Certificate
Statement of Learning
Record of Achievement
Diploma Supplement
Notification of Performance (for BTEC/Edexcel/Pearson)
Record of Attainment (for SQA)

All of these serve the same purpose—documenting academic progress and achievement.

Documents Required to Request a Transcript

To obtain your academic transcript, you may need to submit:

Application form (with fee if applicable)
Photocopies of your degree/diploma
Mark sheets or consolidated mark sheets of all semesters
Any additional documents requested by the institution

If You’re in Your Final Year or Awaiting Results

If you’re still studying or awaiting final results:

Request a provisional transcript from your institution
It should list your academic performance up to that point
Once final grades are available, you can request the official transcript

Start Your Transcript Request Today

Begin by submitting your transcript request through our online portal. Ensure all information related to your educational institution, program, and any specific requirements is accurate and complete.

1. Document Verification

Our team carefully verifies the details you provide and identifies the necessary documents needed for transcript processing.

2. Transcript Preparation

Our experts meticulously prepare your transcripts to accurately reflect your academic or professional achievements.

3. Quality Check

Each transcript undergoes a thorough quality check to ensure authenticity and accuracy.

4. Delivery

Once approved, your transcripts are securely packaged and delivered to your preferred address. You may also opt to receive electronic copies as needed.

Academic Transcript Certificate Services

Whether you’re an aspiring student seeking admission to a foreign university or a professional requiring transcript certificates for job applications, FACTS Transcript has you covered. Our academic transcript services ensure your achievements are represented professionally, authentically, and within a reliable timeline.

Transcript Services for Professionals

Transcript Certificate for Working Professionals
For professionals exploring higher education or job opportunities abroad, our tailored transcript services offer accurate records of your qualifications and accomplishments.

Why Choose FACTS Transcript?

Quick Turnaround: We understand the urgency of applications and admissions. Our efficient process ensures fast transcript preparation without compromising on quality.
Secure and Confidential: Your privacy is our priority. We employ top-grade security protocols to safeguard your academic and personal data throughout the process.
Affordable Pricing: Competitive and transparent pricing designed to suit your budget.
Easy Process: A simple and hassle-free application experience.
Reliable Service: Timely and accurate delivery of transcripts and attestations.

Expertise in Transcript Retrieval Across India

FACTS Transcript specializes in obtaining official academic transcripts for students and professionals. We manage all the paperwork and communication with institutions on your behalf, ensuring a smooth and stress-free experience. Whether it’s for further studies or career opportunities, you can trust us to handle your academic records with care and professionalism.

Partnered With Credential Evaluation Bodies

We ensure the secure delivery of your documents to credential evaluation organizations such as:

WES
IQAS
PEBC
NDEB
NASBA
CAPR
NZQA
ICAS
NCESS
ICES
ESE
And many more.

At FACTS Transcript, we keep you informed at every stage of your application. With our experience and expertise in managing transcript services, you can confidently pursue your goals while we take care of document retrieval and submission.

Start your journey today with FACTS Transcript – Your Success, Our Commitment.

At FACTS Transcript, we specialize in delivering reliable and efficient online transcript services in India. We assist alumni in obtaining official transcripts from their respective universities by simplifying the process of educational record procurement.

With our seamless online system, you can now obtain your educational records and official transcript certificates directly from your university via email—securely and conveniently.

Why Choose FACTS Transcript?

FACTS Transcript is recognized as one of the leading transcript service providers in India. We offer a hassle-free and secure document exchange process, backed by our partnerships and experience with multiple institutions. Our goal is to provide you with a risk-free, streamlined transcript certificate experience—all online.

What Makes FACTS Transcript Stand Out?

Expert Team & Professional Support: Our trained professionals ensure smooth and efficient communication, acting as a trustworthy bridge between students and institutions.
Simplified Process: We’ve developed a well-structured and effective approach to ensure timely transcript delivery with minimal effort on your part.
Reliable & Transparent: Our commitment to transparency keeps you informed at every step of the process.
Pan-India Reach: With numerous successful transcript deliveries, we’ve built a solid track record across India.

Understanding University Transcripts

Unlike general certificates issued after course completion, transcripts are detailed academic records of a student’s performance throughout their time at the university. These documents are validated with university stamps and signatures and are typically available only after completion of the course.

Our Promise: Simplicity and Efficiency

At FACTS Transcript, we believe in effortless service delivery. Our document procurement expertise helps accelerate the entire process, ensuring early delivery while maintaining accuracy and security. We operate with a client-first mindset and offer round-the-clock support to ensure satisfaction.

How FACTS Transcript Works

We help alumni obtain their academic transcripts and related records from universities and institutions across India through a hassle-free online process. Acting as a trusted liaison, we save you time, energy, and effort while maintaining high standards of data protection and confidentiality.

Getting Started is Easy

1. Sign Up and Place Your Order

Visit our website and fill out the online application.
Or connect with our support executive for step-by-step assistance.
Select your service location.
Fill out the application form with all required details.
Place your order and proceed with the payment.

2. Document Submission

Within 24 to 48 working hours, you’ll receive a list of required documents and secure upload links.

3. Document Verification and Processing

Once documents are submitted, our team initiates verification.
After successful verification, your application is forwarded for processing as per your selected service.

4. Application Status Updates

Stay informed with real-time status updates at every stage—from submission to university collection and final processing.

5. Transcript Delivery

Your transcripts will be securely delivered to your email address within the promised timeline.

FACTS Transcript (formerly ClearTranscripts), founded by alumni of IIM, IIT, and XLRI, is dedicated to helping former students obtain their educational transcripts and academic records from universities and institutes across India. Acting as a trusted bridge between alumni and educational institutions, we specialize in hassle-free document procurement, saving you valuable time and effort.

Understanding Transcript Certificates

A transcript certificate is an official academic document that outlines a student’s academic journey. It includes detailed semester-wise or annual exam records, course information, and grades—all verified and sealed by the issuing institution. These transcripts are vital for credential evaluations and admissions to institutions around the world.

Why You Need Transcripts

Transcripts play a crucial role for students and professionals planning to study or work abroad. They act as verified academic records for international universities and employers, simplifying the credential evaluation process conducted by recognized agencies such as WES, IQAS, CES, and others.

Documents Required for Transcript Application

To apply for your transcript, you typically need:

A completed application form
Photocopies of all mark sheets
Degree and provisional certificates
Relevant ECA (Educational Credential Assessment) forms for WES, IQAS, CES, etc.

Why Choose FACTS Transcripts?

Expertise: With extensive experience in academic document processing, we understand the details of procurement and verification.
Speed: Our streamlined workflow ensures your transcripts are processed and delivered quickly.
Support: Our dedicated team is available via WhatsApp, phone, and email to provide real-time updates and assistance.
Security: We prioritize the safety and confidentiality of your documents at every stage.

The FACTS Transcripts Three-Step Process

Submit Your Request
Fill out our simple online inquiry form to begin the process.
Document Verification
We handle the verification of your academic records with the respective institution to ensure everything is in order.
ECA Delivery
After successful verification, we dispatch your transcripts to your chosen credential evaluation agency within 24 hours, making the evaluation process seamless.

Transcript Process for WES

Registration
Log in to the WES portal, complete your registration, and pay the necessary fees to receive your WES reference number.
Submission
Submit your transcripts in a sealed envelope or choose our electronic delivery option, which sends your verified documents directly to WES—ensuring speed and accuracy.

Our Services – FACTS Transcripts

We at FACTS Transcripts assist in various services, including:

Mark Sheet Transcripts
E-Transcripts
Duplicate Mark Sheets & Degree Certificates
Medium of Instructions Certificates
Attestations
HRD Attestation / Apostille Services
ECA (Educational Credentials Assessment)

Trusted by leading global verification organizations, including WES, IQAS, PEBC, NDEB, NASBA, CAPR, NZQA, ICAS, NCESS, ICES, ECE, eduPASS, ACEI, GCEUS, Comparative Education Services, NNAS, NCA, SAQA, QMAS, FORAC, Australian Pharmacy Council, and more.

FACTS Transcripts – The preferred choice for university document verification worldwide. We ensure a hassle-free process for obtaining your transcripts.